Springfield City Council — January 3, 2022

0:02 all right now i'm ready thanks aj i'm going to call the springfield city council work session to order with roll call mayor van gorden here councillors pitts moe bradley here woodrow here here thank you all right we have two items um this evening first is 2023 2027 capital improvement program a community reinvestment plan with jeff pascal thank you mayor van gorden and good evening and happy new year to everyone else including you mayor happy new year let's hope for a really

0:48 great one even though we started out with a heck of a rainstorm testing our storm water system out there so i'm sure i heal from ops about some new projects that we may need here soon um yeah tonight i'm here to discuss the capital improvement program a community reinvestment plan commonly referred to as the cip because we love our acronyms and um the draft before you covers fiscal year 23 through fiscal year 27. my plan tonight is to try and quickly go through some background and highlight some of the changes and then provide plenty of opportunity for council to ask questions and discuss

1:34 the cip is a valuable planning tool to facilitate efficient use of capital resources we utilize four kind of key criteria for um prioritizing and selecting projects um you know addressing our federal or regulatory requirements that are outlined in several of our permits and elsewhere maintain and repair and preserve our existing assets and just for information we have over 260 miles of existing roadway that we have jurisdiction over with all of the other things that go along with having roadways sidewalks ada signals to over 220 miles of wastewater pipe and 200 over 200 miles of storm water pipe and that's just pipe that's not

2:19 counting all of the open channels pawns things like that so the city has a lot of assets and i couldn't even pin a dollar figure on the value of that asset so that is one of the things is making sure that we're identifying projects to replace facilities that have reached the end of their useful life before they fail and and keeping things preserved and made well maintained so they last a lot longer so we can make sure that those facilities reach uh their life expectancy um second or third is to responding to council priorities and citizen requests and then projects identified we always look back to our long-range plans that we have our master plans such as wastewater and

3:04 storm water to make sure that we're in line with planning and expanding and growing the system to meet the all of the needs within the ugb as you look at the cip this year you may have noticed that especially for those of you who have seen several cips done some editing and changing up on how the project sheets look so we still have four main areas storm water streets and transportation wastewater and buildings and facilities however instead of continuing to keep project sheets those detailed project sheets in each iteration of the cip once a project's programmed and budgeted kind of pulled that sheet out but i'm providing it a table a list that shows

3:51 what's the status of those projects that have shown up in past cips and and are either completed or in some stage of completion or you know whether they're on hold so if somebody wants to look at that and ask why is a project on hold because we do have several projects on hold and for various reasons and then trying to provide notes there on at least on that direction and then looking at staffing resources and financial resources of what we can program the the projects that are proposed have a detailed project sheet that kind of shows what year their pro plan for programming and kind of a detailed scope and and what uh the criteria and drivers for those projects are justification and then

4:37 lastly we always had all these sheets in there and i think it got a little hard to follow on and they kept continuing because sometimes the pro funding doesn't show up especially in streets and transportation because we rely on a lot of grant funds and so we keep projects in there so that we could if an opportunity arose where a specific fund suddenly showed up that we could apply for and met the need we had that project already with a council blessing of yeah this program's in or this project's in a plan that's adopted by council and so now we're showing a list of projects in the unfunded that have a you know brief synopsis and things like that uh if we can an estimated dollar amount and then if if a funding source then we can bring and

5:23 pull that in but rather than go through the effort of putting a detailed project sheet or providing that confusion by having those in there and so those are kind of that's the big change as far as that i've also gone through the um reader's guide they're the you know for folks who who are unfamiliar the first time they're looking at it the whole front end that kind of gives the explainer the executive summary we've kind of gone through and updated that quite a bit um the other attachments that you have in there are um the cip was presented to the planning commission they recommended it forwarded it to the council for review and approval i mean getting back to one of the big concerns i heard from the planning commission was

6:09 there are a lot of projects on hold and and some of that comes down to staffing resources so when we pass the bond when the citizens pass the bond and we we have that money for streets and we kind of like shifted a lot of staffing focus to making sure we got those projects delivered on time not to mention we have which is a good thing to have we have a lot of transportation dollars flowing in through the mpo and elsewhere that we have time constraints on getting those projects moving and so we are focused on those we still if you look through that that list in the front of each section there's a lot that we did get done with the staffing but there are some projects on hold and some of them are on various stages of of being moved forward um

6:54 and then also you'll have a letter a a recommendation letter from the b pack i didn't formally present the cip to the b pack but they did review it and they provided their kind of thoughts from the bike ped committee and their thoughts on on those types of projects i mean what's in there and then lastly you have a list of the citizen requests and there's a lot of them and some of them the project so i did note in there there's an asterisk by some i don't know how easy it is to see but some of them have multiple requests for similar projects and so i wanted to provide that i broke it into two sections because um there were over 20 before i went to the planning commission and then after the planning commission even though it was kind of past the

7:39 deadline for what we had to put in the social media and everything i got we had received more so i still wanted to provide those to the council that they're on the list um let's see anything else i i think that about covers a lot of the background and the putting it together some of the highlights for projects um that are new we're really kind of focusing in got some focus on wastewater getting back to repair and preservation there especially with with the need to continue to tighten up our system and so through some um micro basin modeling and hydraulic modeling which we've completed in advance for our

8:24 to to work on the master plan we've also been able to identify some systems some base small basins which are showing high ini or in inflow and infiltration and so we have those programmed for the next couple of years um and then several you'll see in the transportation section several projects that are federally funded as well such as q street is one example of that and then also you'll note that we will one project we will be receiving we should we anticipate receiving in the next uh probably before the summer time the 12 million dollars from the state that was legislated for 42nd street and that was kind of contingent on getting the jurisdictional transfer done for pioneer parkway which was approved by

9:09 council last month merrily does somebody else have questions while merely's getting working through this

9:57 and aj i just got a text from damian that he's trying to get in so i don't know if you see him in the um in the list yeah thanks um jeff um i i didn't get a chance to watch to read all of the uh citizen suggestions could you summarize um were there consistent suggestions on the part of the public on this five-year program so one thing i always say is it's interesting we don't get a lot of wastewater and storm water requests and

10:42 that's probably a good thing that means we're not having a lot of wastewater backups and a lot of flooding issues so everything's underground and taken care of what we do get a lot of that's consistent is a lot that revolves around streets transportation type requests and i'm trying to jump to that section i could have probably got my hard copy quicker but we had a lot of requests for improvements to unimproved streets um you know several i i don't have the exact number but more than 10 for the section of 9th street in the washburn historic district between i believe it's c and g street is unimproved

11:27 over 10 for that but we also got some for third south third and d street um south second so several of those some some projects i'm just scanning through we got some crossing upgrade projects things like that street preservation projects so several streets like fairhaven i don't know how many of you have had a chance to go down fairhaven but fairhaven is in pretty bad shape and it's it's a collector street but it's a neighborhood collector so not norm not really a commercial collector so it wasn't really on our high priority list when we went out for the most recent bond effort but it's in that collector we have several of those that i can you know if you drive downtown south geese or g street

12:14 is a is another one that is a community collector e street those sorts those sorts of streets they're due for preservation and so we did get more requests for preservation and i think some of that is spur from our backlog but also the fact that we were successful in the bond and then we're successful in getting all those projects out in in rapid succession and so people are seeing paving going on and they're like well that's really nice i want to see that in my neighborhood um some projects were already on the list working obviously we had mill street you know where's that at so that's that's in our cip or it's actually budgeted we've been working with odot for over two years now

12:59 we started that process in 2019 waiting for a notice to proceed for our consultant to start designing that project let's see sit like i said some crossing projects signal upgrade projects that's kind of if you kind of like think about every possible type of transportation street project we probably got one request well i'm assuming that our waste water treatment and our stormwater programs are not on the verge of catastrophic failure which they don't seem to be based on the report i i'm more or less in line with the citizens recommendations there i i know

13:44 that there are lots of streets that need attention i i know the mayor and i both drive on laura street every day and that's certainly one that needs to be in line thanks i'm here she wiz um well you partially answered my first question that was regarding mill street he realized that that is one of my pet projects and uh and we got an email from the person today regarding the mill street condition and it's i'd love to take odot because it's been you know it's been two years it's it's a priority it's really important to get that street done and it's it's very frustrating um and i saw that there was 40 000 set

14:30 aside for the initial workup and i just you know that's very frustrating for me yeah i want to say christy and i were reviewing and working on consultant selection in i want to say august or september and had made final selection and we're still waiting on that notice proceed and so it's it's been uh like i when i see that kind of thing it's like yeah i i feel for the citizens who have to drive the road every day because we have staff who want to see the project move forward and and in these two-year delays like this this also causes concern because we're seeing inflation so missing time missed timing could cause us some budgetary issues as we you know as we move through wind our way through the whole project

15:15 process and get through designs because we don't know what the economy is going to do in another year and a half two years when we're able to put it out to bid exactly exactly and my other my other question was in regards to a a seems to be this little forgotten area in springfield between 51st and 54th street and a to like g or f that whole area there there isn't a street there that's really passable um they're all they're all a mess um and i we don't seem to end up getting them on the list anywhere and i know that um i may not make friends with this but i would rather see something happen to those streets before we do any more with bike pet stuff i

16:02 just those streets are atrocious i don't know how to get them uh you know on the list you get them looked at but they're just a mess and and they and they continue to get worse yeah you know a lot of what we've done for bikeped has been successful through grants and so yeah and so the ones you know like 54th street we could probably get on some sort of list for it because it's a collector street and that's typically state and federal money has to be on our system that is collector and above not local how about one that's in front of the school fifty-first is in the presidency first

16:47 no i i hear you we have a long list and it's just it's that we're back to that you know we we've done really good things we got we were successful the citizens proved the bond and we were able to get those projects on the street and now we're kind of back to facing that trying to find funding to continue having you know of kind of a robust or a very healthy preservation program so we went from not having one to being able to get some good projects out in front of everybody and i i will say we have been taking the 150 000 that the council wanted to put towards slurry seal we did get several miles of road slurry sealed on the local side so now that helps us on the roads that try to keep those local streets

17:32 from falling into disrepair but it's it's at least it's getting us so that we're maintaining the roads that are in decent shape or that good or you know and not letting them not letting our backlog grow which is one two aspects you're trying to help that backlog and address it while not letting more fall into that category and so it's a really fine balance when you have finite funds right now i understand and i preach and i was i was being a tad facetious when i said bike bed because i know where i was just trying to make a nice contrast there sometimes being able to get from the end of the street to your driveway is really helpful if you live on 54th or 51st so it's just it's a very forgotten area of

18:18 springfield because there's nothing that really there except residences and a very very quiet neighborhoods and um and but but the streets are a mess so yeah and i think some of the attention this year because we did you know normally i hear two or three comments about unimproved streets and and what's the process for getting those improved which the the past practice policy by the city council and and the staff is it's in the local improvement district which is an accessible project if it's an unimproved street and i think some of the attention has been get we're getting more attention there because we are out we're able to get contractors out doing a lot of paving the last 18 months and so now folks are going well if

19:03 they're paving that street they must have money to pave you know other streets and improve those and and so so aj thank you i see steve in the attendee list if you want to snag him i thought maybe um counselor woodrow was talking about the bike pet stuff just to sort of serve up my comments about it's like oh look we're gonna just she's trying to serve up a little controversy but no i really first of all i appreciate this this is my first time kind of getting to see go through this and um having had lots of folks reach out to me personally throughout the past year and ask about 9th street and such it's really great to

19:49 see where they are and i'm appreciating this process a lot and i just wanted to take a few moments just because um i have a bias because it's one of the the committees that i serve as a liaison for and that's the bicycle and pedestrian advisory committee and um have been able to attend their meetings and their subcommittee meetings and just appreciate if you didn't get a chance to see their letter because i know they did a lot of work in terms of looking at city-wide and and sort of forward thinking um not just about where things are now but where you know where do they need to be and so i just appreciate that sort of involvement by volunteers and residents who are thinking about how do how do we make it safer for our kids and families and

20:34 people to get around not in cars and people in cars because you know if it's safer for pedestrians and bicyclists also we've improved the safety across the board so i just wanted to take a few minutes to say i appreciate all of the engagement and know that a big focus for those folks is um on westy street and i know councillor mo and i were both at their most recent meeting um and kind of digging into where what we can do now and what we can maybe do in the future so that's all thanks and to their top one of their projects on the top another project was laura street on their top of the list right and so one of the things we're trying to do because the county's already improving their section of lower street the

21:20 council authorized jurisdictional transfer and the counties moving forward with monies that they received through the mpo to upgrade theirs and so one of the things we're trying to do to help offset some of our staffing shortage resources for managing new projects and work together is we're going to try and work with the county there's money flowing through the mpo potentially we can get and we're going to try and get the rest of the city's portion um funding for that and then just tag on to the county since they're already managing that project to kind of alleviate some of those issues and get one of the projects knocked off of their list and off of the city's list i mean frankly getting the rest of the city's portion um upgraded as well is has been on the

22:06 list since i've been at the city so which doesn't seem that long ago but it really has been when i think back um so jeff when citizens are coming in and i looked at the list and some of them have an answer for them are are you closing the loop with those folks and saying hey look that's got federal funds or hey i got it on you know it's on the list or that maybe there's a policy question involved in that that is my plan i have not i i can confess i have not had an opportunity to connect back with each person or send an email back but especially like you see some of their where that's a customer service request for like a like that's out or something like that that is a maintenance operations type thing i want to let them know that we are just

22:51 go ahead and submitting that as staff submitting a csr that's not like sending it back to them hey you need to submit a csr but we can internally do that so my plan is to have staff kind of reach back out here's what we we do know here's the status some projects are already in the cip so that is my plan to make sure and connect the loop i have connected with a couple folks who have sent me direct emails and phone calls but i haven't had a chance to to make sure get a response out to everybody and if those are unimproved streets right that are going to require a local improvement district just because they're in the cip doesn't mean that they're uh that that sort of policy is changing right we still are having that conversation with them correct so i want to so we're not putting those projects in the cip at least unless council wants to

23:38 direct that so typically those wouldn't come into the cip unless the c unless an lid was initiated and i it you know it is a process and it's it's a it has to be a citizen typically it's a citizen driven process to get an lid i'm setting aside the crest lane which was kind of staff initiated due to an uh you know a hazardous condition um but typically they're citizen-driven you know gathering signature type of initiatives and um and we've walked i i've talked to several of those folks in the past on ninth street who have requested because they've they've come in a couple times when we've walked through the lid process but no those projects wouldn't go on the cip but they just let them

24:24 know that i would make sure that all of the citizen requests especially the ones who called me directly or emailed me that they would be that the council would see that there was a request whether it was going into the cip or not there was no commitment on that okay great thank you um and oh the last question i had was about the mill street plaza which is in that downtown plan and i don't know and it's been in there for i don't know probably 20 years and i don't and i don't know if we're gonna like if we need to if it would be helpful to pull back and have a conversation to see whether or not we're even pursuing that because i've heard different discussions about buildings among the council table yeah so i haven't had a chance to go through every so i just didn't want to what's happened to me in the past is

25:10 when a way of like okay this has been here for a while and i think or somebody thinks it should be pulled out then we pull it out and somebody goes what happened to that project so i haven't had a chance to circle back with everybody you know to have that full collaborative on every project but i have flagged several that is one of those that is there there's a couple on the transportation and there's a couple actually several in a in each category that i think maybe that the time has passed for those projects but i haven't had a chance to make sure we connect everybody as staff to to pull those out and so you might that's why you might not see them in the actual proposed projects for the next five years but they're in that unfunded unprogrammed category for the time being when when you're ready and i know that

25:55 the cip is an effort on on its own but when you're ready and you've got a list that you want us to talk about i will i'm definitely uh supportive of coming back for another like 15 minute work session for you to go i'm pulling all these out what do you guys think okay great thank you uh steve steve you're stolen there you go i know i have to i i'm running around okay back when the federal courthouse was a was a possibility down in ireland park that's when the mill street plaza really became interesting to people and so i think it was sort of put in place then the federal courthouse went someplace else

26:41 and mill street plaza is still probably not as much interest now that's all yep all right anybody else for um questions or comments on cip before we let jeff jeff go all right jeff thank you very much we appreciate the update thank you much and i'll see you on the 18th for the public hearing perfect and the next person that we have is we have chief shear presenting on an update for policies i think it's the drone update the implementation update for suas chief take it away um i know you have a presentation do you want questions during the presentation or you want to fly through that and then

27:27 open it up for some discussion um if we could hold the questions to the end that'd be best i'm going to do a brief introduction i'm going to turn it over to sergeant keita who's going to basically be doing the presentation then we'll both tag team the uh question and answer session at the end perfect so thanks for your time tonight appreciate it uh over the past several months we've developed the capability spd to deploy small unmanned aerial systems something that's also known as drones so the use of that technology for first responders specifically has been occurring nationally and around oregon successfully in recent years during the inception of these programs there's a range of concerns that have been raised by communities all over the place and the issues included concerns related to privacy and constitutional considerations potential liability suas may pose

28:13 related to injury or rights violations there's talk about weaponization of drones and perceive lack of oversight so as a result of all these questions that have come up in years past there's been state legislation passed right here in oregon that's going to guide our program the drawback for us remaining on the sidelines for the last several years is we have not been able to deploy this technology to the benefit of the springfield community and some of those benefits include vehicle accident reconstruction crime scene investigations um something that's critically important are the active support during vehicle or foot pursuits or oftentimes the the apprehension of dangerous subjects in the last few months we've collaborated very closely with the city attorney's office to develop draft policy and a city-wide operations manual

28:58 and the philosophy that drives our policy and procedures for this technology is based on respect for privacy and civil liberties and the mission to protect life and property and to improve overall safety by enhancing situation awareness for our officers that are out there on the street every day what we're asking for today is just some of your time and to provide us input and questions on the program so with that i will turn it over to sergeant thank you chief thank you mayor and good evening everybody on city council uh thanks for having us tonight i'm sergeant brian keitel and i'm the unit supervisor for the springfield police department's drone team today i'm here to talk about the exciting opportunity to start our drone program for the city of springfield and then at the end i'll open it up for

29:43 some questions so we'll go ahead and get started here so a drone is a small unmanned aerial system it's an unmanned aircraft of any type weighing less than 55 pounds that's capable of directed flight remotely controlled and designed for gathering information through imaging recording lighting and even communication drones range in size from smaller than a cell phone to large fixed wing planes and costs can vary from a few hundred dollars for hobby drones up to 150 000 or more for high-end technologically advanced drones they're used by police fire ems utilities search and rescue military

30:30 cinematographers hobbyists and more the technology is rapidly developing and provides advanced techniques and investigations rescue operations de-escalation incident response personnel safety inspections surveillance and more the drones are quickly becoming mainstream and are being adopted by agencies all over the u.s and the world they provide significant officer and community safety benefits allowing for intelligence to be gathered without the need for officers to be up close drones can fly inside high risk locations minimizing risk to personnel and they can expedite crash and crime scene processing with 3d modeling technology they can expedite and

31:15 supplement personnel during loss or missing persons or children by providing an aerial view and offering thermal imaging and the drones can provide a point of view that can only be achieved with an aircraft either unmanned or otherwise so what's our philosophy the operation of the drone has the potential to leverage the resources available to the city of springfield staff to inform actions and find efficiencies in many departments this far-reaching technology may be used to protect the lives and property of citizens and first responders enhance situational awareness during emergency response inspect facilities assets infrastructure and natural resources and enhance services provided to the

32:00 community regardless of the nature of the mission the safety is our primary concern in each and every operation it's the responsibility of every participating city of springfield employee to contribute to the goal of continued safe drone operations this contribution may come in many forms and includes always operating in a legal and safe manner while avoiding unnecessary risks and all participants engaged in the operation of the drone have a responsibility to identify and mitigate any potential safety hazards related to the procedures operations or maintenance before an incident even occurs the city of springfield is committed to providing the best services possible to our community and the drone will always be operated in a constitutionally and legally sound manner that respects the

32:46 pro and protects the privacy and civil liberties of all this means avoiding unneeded and unintended operations of drones and includes thoughtful consideration for personal privacy and public perception at all times some common uses in policing well police agencies around the country are finding that drones are enhancing their ability to be more efficient and safer for officers and citizens drones are a significant de-escalation tool allowing police to get eyes on a volatile situation without having to actually have a uniformed officer be present epd recently had a call of a suicidal subject threatening suicide near a city park the drone was able to get observation of the subject and relay to officers that

33:31 the subject was not actually armed and when the subject volunteered to surrender the drone pilot was able to provide updates the subject was unarmed and information like this de-escalates the situation and reduces the intensity that's brought to an incident the potential use cases are nearly endless with more and more being explored every day when can the drones be used this is pretty important for everybody i'm sure is a major concern so the state of oregon passed legislation nearly 10 years ago placing strict guidelines on the use of drones by law enforcement the springfield police department will adhere to those laws in utilizing the drones they can only be flown when there is a valid search warrant authorizing use if there is probable cause to believe that a person has committed a crime is

34:17 committing a crime or about to commit a crime and exigent circumstances exist that make it unreasonable to obtain a warrant they can also be used with written consent from an individual property owner for purposes of gathering information about that property or as part of a search and rescue activity and also when insisting on individuals in an emergency if there's reasonable belief there is imminent threat to the life and safety of a person they're also used for crime scene reconstruction or other criminal investigations and for purposes of training with the drones the city drone policy will be made available for public viewing on our city's website and the sprinkler police department will also adhere to all faa regulations relating to the drone use

35:03 prohibited uses by law enforcement it's the city's intent to use these drones effectively and appropriately with considerations also being given to privacy concerns we want the community to understand that the drones cannot be used to conduct random surveillance of people or property they also cannot be used to conduct patrol operations without a warrant or exigency that a crime is being committed or about to be committed state law and city policy strictly prohibit the use of the drones for these activities and additionally it's important to understand that oregon state law specifically states that the drones cannot be weaponized so addressing some community concerns we understand that the community will likely have concerns about their personal property privacy and police use of the drones for crowd monitoring we

35:50 have policies in place that protect people's individual rights the use of drones for crown monitoring has to fall within one of the legal allowed use cases described again that means we need a warrant first or probable cause that a person has committed a crime is committing a crime or about to commit a crime and exigent circumstances exist that make it unreasonable to obtain a warrant drone use for crowd control situations is a powerful public safety tool the overhead view allows the department to observe traffic flows and potential hazards the department is better able to observe potential conflicts identify aggressors and respond appropriately in the event of a violent incident officers have better information about who is involved and how to make the gathering

36:35 safe it's also important to know that any time during a crowd management deployment that the legal authority to fly dissipates the flight will be discontinued and the drone will be landed as a team we'll be constantly evaluating the incident and our legal authority to fly to ensure that we are in compliance with our state laws so what's recorded and when the current guidelines and standards within the law enforcement industry are that recording is only done when there is a possibility of evidentiary value such as during an incident an investigation a high risk incident crime scene documentation and more it is up to the pilot to record based on department policy or at the direction of a supervisor and all video retention is

37:21 done in accordance with all of our established city and department policies on video retention such as our body-worn cameras and our in-car video policies this is just an example here that you're seeing of drone use and as it pans out you'll see some officers in the area here so how are they deployed the deployment of a drone on scene can be done easily and very quickly they can be launched from most ground locations rooftops and open spaces the equipment is stored at the police department for security but the pilots will have their drones with them in their patrol car during their shifts there are different ways to set up the equipment in the car making transport access and deployment a simplified process the drones have flight times that can

38:07 range from 15 to 30 minutes and up to one mile or greater in distance from the launch location the pilots operate the drones with a controller and can use various video displays such as the controller itself a cell phone or a tablet computer monitor or even a tv additionally there are even software pro platforms that provide secure live streaming capability to a command post a supervisor or even officers on scene which can maximize the effectiveness of our resources so the current spd drone team it consists of two pilots currently and that's including myself as a unit supervisor a pilot referred to as the pilot in command is the drone operator who is

38:52 certified under the faa part 107 licensing approved by unit supervisor who has met specified requirements of knowledge training and operational proficiency the pilot is directly responsible for the safety and operation of the drone during any and all operations the unit supervisor is responsible for the overall direction and performance of the department drone program this includes record keeping and reporting contact with the faa reviewing and updating the program policies and procedures as needed evaluating the drones based on case uses and replacement needs monitoring the drone community to ensure best practice best safety practices are incorporated into the city's use and operations and establishing a review process to monitor the program's

39:38 objectives the air crew member performance and the proficiency and use of the drone leda is the law enforcement drone association leader was established here in the pacific northwest and is quickly growing nationally lita is establishing standards and best practices for the standardization of drone use in the united states and abroad and spd pilots and are currently members of the lido organization and we attend regional training days as well as an annual conference in bend oregon so what do we currently have right now we have four dgai brand drones of both uh small medium and large sizes the inspired drone that's this big white one with the propellers kind of raised up it's to

40:23 give some perspective it's about 18 inches by 18 inches while the smallest run that we have is literally the size of a large cell phone all of our current drones were acquired through donation from both private party and other law enforcement agencies the technology we have is about five to seven years old but it still has a capability to assist in several areas but with some limitations they provide for both day or night flight capabilities equipped with flear or forward-looking infrared imaging they cannot fly in the wet weather and they have very limited flight times they do offer really good camera qualities though one with thermal imaging capability and can be used both indoor and outdoor our up front cost so far has been almost zero for being able to start

41:09 a drone program so some pilot training proficiency before an air crew member can function as a pilot they'll be required to successfully complete the faa's part 107 drone certification additionally they'll complete a 40-hour flight training program in-house to demonstrate knowledge and operational requirements and proficiency of the drone for ongoing training the pilots will continue to train with eugene police department's drone team monthly and individually trained regularly the training programs encompass a variety of important topics to include scenarios based on real events equipment familiarization emergency safety procedures state and federal regulations deployment procedures and expectations

41:54 and maintenance repair and storage of the equipment navigation and weather the pilots learn to effectively operate the equipment navigate both wide open and close space areas and coordinate resources and identify hazards the unit supervisor will have the responsibility for maintaining copies of all of our faa certifications the expiration dates training records flight logs maintenance records and all the faa and oregon state registration the current plan is to utilize air data which is a flight logging software to maintain all equipment and pilot records and our flight logs this is a subscription service that's commonly used by other agencies for centralized data collection and reporting the flight data recording provides access to

42:40 detailed drone operations which can be utilized for addressing complaints or concerns about spd drone use privacy concerns etc the details recorded include flight patterns elevation speed direction and more drone identification the faa and state registration numbers will be adhered to the drones as required by state and federal law and the drones will display obvious visible features identifying them as spring city of springfield property and these markings may appear as colored labels stickers or coverings we call we commonly call skins on the drones themselves so emergency procedures are specific to each drone type as designed by the manufacturer many drones have a number

43:26 of fail-safe options in the event of signal loss or performance problems these include the setting of a home location a return to home elevation setting automated hover or even a return to home mode our current policy specifically details procedures for drone recovery or mishaps such as equipment failure or accident reporting pilots will take any necessary precautions to minimize any risk to people or property in the event a drone has to be landed unexpected so future goals the current drone technology provides the opportunity to fly in various weather and lighting conditions with longer flight times up-to-date zoom and thermal imaging technology stronger and

44:11 more secure platforms for controlling the drones from greater distances and collaborative technology to work with systems such as our current faro scanner for investigating major crime scenes or fatal traffic crashes these types of drones varying costs from five hundred dollars up to thirty thousand dollars and some of the advanced capabilities include speaker systems for communicating spotlights for illumination advanced advanced flare technology and even obstacle avoidance sensors looking ahead for us the eugene police department has provided a tremendous amount of training guidance program development and drone deployment assistance to the springfield police

44:57 department over the past year we're currently working together towards establishing a metro drone team this collaborative effort will provide a greater number of pilots available to assist either city give access to a larger range of equipment for very specialized use and development of consistent training and deployment techniques to date we've been able to acquire our entire fleet at no cost thanks to donations however in order to achieve the level of success other agencies are having there is a wide range of investment opportunities for the city they're not immediate priorities for us and there are other avenues of acquisition that will continue to be explored such as purchasing used equipment or applying for grants an expectation of future costs for equipment can range from five hundred to thirty five hundred dollars to thirty

45:43 thousand dollars with annual expenses that can range from three to five thousand dollars a year so dfr stands for drone as a first responder dfr programs are now starting to pop up across the country but they're still in the very early stages these programs bring the concept of air support to agencies that could never afford a helicopter or an airplane the dfr model is built around very fast deployment of a drone to a call that is in progress to provide real-time information to responding officers epd and bend pd are both working towards the goal of going live with their first dfr programs within the state of oregon in 2022 data storage is obviously a long-term concern and it's one that we'll have to

46:30 be intentional about here at the pd with the current systems in place we should be able to absorb the added data live streaming is also a very valuable tool and there are a range of options for live streaming from the drone to any secure device made available by the drone team such as to an incident commander the command post a rescue team or officers on scene when applicable so that's what i've got for today i just want to take a moment to thank city council city manager the city attorney's office and chief sher i do appreciate the opportunity to present on this exciting opportunity and i'm thankful for the time that was provided to present the information on our program to each of you and to our communities so

47:16 with that i'd like to open up for questions or turn it back over to chief share joe thank you thanks matt i mean i'm sorry brian hey um that's an inside joke um great presentation brian appreciate it a lot of good information had a couple questions on the um in regards to response you wrote um on that bomb slash hazmat and i guess that kind of hedges on the potential for response to weapons of mass destruction do those are those um drones or is there ability for those drones to snag onto with an accessory of a sniffing capability to sniff the

48:02 environment i assume so i'm sorry i just want to clarify did you say sniffing or snipping sniff as far as air quality environmental concerns as far as potential for hazardous environment without putting personnel in there yeah so good question so not currently that i'm aware of is there any kind of an aromatic attachment that they can they can use to get down close they are already being used with their zoom technology where we don't have to worry about radio frequency interference if it's going to activate a device but with the zoom technology the drone cameras are able to get right up on it and and look at very specific details of whatever the device may be um and provide that to the incident

48:47 commanders or the officers who are evaluating it so in terms of diffusing a device um that technology is not currently there they do have the uh what we call payload capability so there are um larger drones that you can attach things to um that you might i'm just thinking hypothetically here you could create some kind of a cover or a dome to cover a device if that was a concern but not for checking for like aerosol or anything like that but the zoom technology is the biggest thing that is used for identifying um risk from suspicious devices thank you and on our second question is that do any of our units have uh fleur

49:32 capability or is that something that you're looking forward to getting we do we do have a drone one of our inspires um that has flare capability i recently attended a conference in bend oregon um several months back and in networking with some of the leaders in the industry at the lita conference i met with some of the um lieutenants and sergeants that were in the drone program in bend and they we had a frank conversation about what limited capabilities we had and they were gracious enough to donate a camera and a drone that they are not using because they've made some significant upgrades over the year and it was a huge step for us so we do now have good quality thermal imaging it's outfitted for an older drone but

50:18 the the imaging quality is absolutely amazing oh great so for people searches at low uh low light conditions we have that capability absolutely yes great then the last question is that consumer tell me what is the estimated total annual program cost would include training and equipment updates so i'm going to put it out there the the number i'm throwing out is in the probably three to five thousand dollars per year that could be a little bit high to start just because there's only two of us and we have limited equipment but some of those costs would mean like maintenance so replacing propellers

51:03 motors batteries things like that but a lot of the cost can come from um for example like live data streaming or data recording so air data again is one of those platforms that i'm hoping that we're going to be able to tap into and it's a very important program that tracks you know movement of our drones all of our maintenance records flight logs for air crew members um and so there's a cost associated with that but then when you get into live streaming platforms your cost goes up per drone but i would estimate we're going to be somewhere in the three to five thousand dollars per year annually so but that's not including the training though is it well we've done a pretty good job so far with um since there's only two of us we

51:49 do our training on our work days when staffing allows or we do trade days for when we're short we do it here in town there has been a cost for attending like conferences those can be a few hundred dollars per person um and that's once a year um so really we've done a pretty good job it's been pretty minimal so far sounds like it i knew that someone's going to ask that so i thought i wanted to yeah no question thank you all right thank you very much great presentation i i i support this program 150 thank you sir leonard yeah thank you chief chair and officer kiel for this uh presentation i

52:35 was um wondering have any of these four drones that are in the force been deployed today they have only been used in training purposes we have not activated any of our drones for an active incident for the city of springfield okay i see that there would be a provision for using one for either a warrant or a probable cause if um let's say for instance that i i owned a house where you suspected some illegal conduct was taking place and you didn't get a warrant what what would constitute probable cause for deploying the drone over my house so obviously

53:21 if we're talking about flying it over the house i'm visualizing that the drone is specifically over your property but with camera technology we can fly them from great distances and and look into a specific property but to just fly the drone in general we we would have to meet those very specific standards that a crime has already been committed is being committed or is about to be committed in order to have that exigency to view on your property without your consent or without a warrant so that would be largely dependent on the information gathering that we would do on any other call for service while we're on bike patrol or on foot or in a patrol car so each one would be circumstance specific

54:06 so so the standard would be either a crime having already been committed or is imminent correct okay um the um the on on the crowd monitoring issue um under what circumstances would the force be considering using a drone um in a crowd situation so again it would fall under the exact same guidelines as the example you just asked for so just the fact that a crowd is gathering if we were going to have an organized gathering or protest or something at city hall is not enough to just fly the drone we have to have information very specific that says a crime has been committed we already have

54:51 a search warrant where there's excellent exigency that it's being committed so to provide you with an example um there was a demonstration a few months back down at the planned parenthood actually a group was gathering we had epd's drone team uh available for assistance and this crowd grew for quite some time and it wasn't until the moment that we had somebody actually report to us that a criminal mischief and disorderly conduct incident had occurred there was a vehicle operator passing through and a subject um stepped out and smashed their window in the road i'm sorry the the mirror in in the roadway and so it wasn't until that we had that information um that we knew we could fly the drone

55:36 so the drone went up we got an aerial view of the crowd that had gathered we actively were searching for the person that we believe to be responsible for having committed that crime and we got information that this person was moving this way or that way and ultimately when we were not able to locate that person both with the resources that were available on the ground or with the drone team and it kind of ran its course we cannot keep the drone in the air just to maintain observation of the people that are there so while the crime gave us the ability to put the drone into the air when that comes and goes when it runs its course it does not alleviate the need to land the drone when it is over

56:22 so we understand that that those are the requirements so when it has dissipated we are no longer investigating a crime we are expected and required to land the drone until the next incident occurs so to an extent the deployment of the drone would be dependent on the officer's inability to investigate or pursue a um a perpetrator um in a in a crowd situation or correct sure that's that's a good way of putting it yeah that's an example of it yeah now obviously if if we were getting information that somebody dropped a suspicious device in the middle of one of these um crowd gatherings that's an officer or i'm sorry that's a community

57:07 safety concern and depending on the information provided about that device that there may be enough there to put the drone in the air to try and locate that thing out of concern for public safety but again say somebody finds and they're like oh it's a lunch bag i confirmed there's a sandwich we can't keep the drone up and just keep monitoring a crowd we would then have to reset and and to make it clear this even applies with training so in a training scenario if we have an organized training uh afternoon and we set up a scenario we we put a subject out there and we're practicing locating somebody in the woods and we happen to observe a real crime um occur while we're in training even in

57:52 that circumstance any any evidence that was found during the training scenario that led to the discovery that a crime had occurred cannot even be used so we would effectively have to land the drone and then obviously if there's a safety concern we still relay the information um so we can handle it on the ground but just being in training we can't go out and look we can't go patrol we can't explore and try and find crimes that are occurring and there's not enough there great um just one last question i i am getting some questions from constituents um related to privacy and fourth amendment issues on the drones would it be possible for the department to

58:39 formulate a policy that would establish parameters for the use of drones in springfield yes and we have already done that and we have sent this over to the city attorney's office and it's been reviewed and that draft is currently in existence so we're just waiting on final approval but that is addressed in that policy it's actually an attachment letter thank you thank you um and i will probably be sort of customarily sloppy and messy because i don't even really know all the questions i want to ask i think one i appreciate this presentation

59:24 because i think that i am like a lot of folks in that i am i am conflicted um because i don't know what i don't know and i think and this is of course being presented by you all who have been working on this and i appreciate the focus on policy and what i would like to know is for some municipalities that have already are already working with these drones what are the problems what are the things that have happened that do not that do not fit tidally within the policy of what we have predicted because what's happening in my head is i am anticipating what those could be and even though we may have policy to say we only use it under these circumstances and when we only use it because of this

1:00:09 and we're paying attention to law i know that law changes and i know that depending on you know situations and depending on climate things shift and change and we have humans and we have human error so for me going forward i would love to to hear like what has happened what kind of court cases have happened what what what has happened that has has gone awry so that we can think about that and i'm sure you've probably thought about that in the policy the only other thing that i want to say is this is one of those situations where i really would love to hear from my neighbors i want to hear from people in springfield i am hoping that people will pay attention and read it and say here's how i feel about this or here's what i think about this or here's my concerns because i think that

1:00:56 even though you know i don't really feel fully understand what what kind of power i have over this or what we have as a as a as a council um i do think that we should be moving forward if we're going to move forward as a as a city um and i want to know where people are on that so those are the two things the two messy things in my head are like i want to know what could and has gone wrong and i want to hear from my neighbors in terms of how they're feeling about it thank you sure um okay so i'll try and if i miss the point here um just come back to me but i'll try and hit both of those but just to provide an example of some some roadblocks either concerns or things that have gone wrong that have

1:01:42 been addressed by other agencies that are flying um we'll use privacy as an example so the use of platforms like say air data came into use to address things like complaints so maybe a citizen sees the drone flying overhead because we're operating during a major incident and we're looking for a a subject in the in a neighborhood but but obviously we don't put that out over the air of every single thing that we're doing so somebody could essentially come out into their backyard see a drone flying and maybe they take exception to that and they're under the assumption the impression for them is that they're being spied on or watched by the police department or any other agency and they may call and complain and these are things that have happened

1:02:28 what the technology that we currently have and the platforms that are available out there can do is mitigate some of those complaints because just like with body cameras or the gps the abl systems in our patrol cars when the drones are flown all of that digital imprint is recorded on the device or on the platform or whatever we're using at the time and we can go back literally and say the the drill we one we can say it wasn't our drone because we didn't have any in the air or if we did we can identify its exact flight pattern we can say it was um yes it was over your maybe within one or two houses of your residence and that explains why you would have seen it but we know it was

1:03:14 flying in an opposite direction or we have um evidence in the camera recordings that's showing it was facing the opposite direction from your residence so those technology give us the the opportunity to mitigate some of those complaints or address some of those concerns other things that have happened obviously with the development of these programs are equipment failure and one of the common equipment failures is either um like a motor or a battery and so that's why our policy requires that our our drone team and the pilots specifically are required to check all of their equipment before it's even put up so there are certain guidelines provided by the manufacturers of things that we need to look for that the propellers are in good condition

1:03:59 that the maintenance records are up to date that the batteries are current and of charged um capability and then we also have built-in safety features like when the drone experiences a problem it's designed to return to the the take off location we call it a return to home or um another common problem is signal loss so with some of the older drones if it flies too far the the frequency the digital frequency from the controller to the the drone itself could become disconnected or there could be some interference and so the drones now are designed to go into a hover mode so that it doesn't they don't just fly around randomly but again the software gives us the capability of seeing exactly what it

1:04:44 did where it went how fast for how long so that we can address all those things in terms of um like i love that you're saying you you want to talk to your neighbors about it um and address this because i do too so i can tell you from experience uh i merely woodrow knows me from being on the on the canine team for most of my career i worked three dogs here and one of the biggest things i found in my entire career that i'm so proud of was our ability to take our canine program which in some states or you know other areas people are afraid of dogs but but here we have done so many community outreach events with our demonstrations here at the police department at schools um open

1:05:31 houses the the canine competition at silky field and those are opportunities for us to have face-to-face contact with large groups of people that can come up with any number of questions and it's conversational and they get to see the equipment hold the equipment we can demonstrate the equipment they can see um how they are flown what they're capable of and it just it helps bridge the gap and so i'm not to go off too far on a tangent but my intention with this program would be to to use those same opportunities but with the drones i'm still involved with the k9 we still do open houses here at the pd and moments like that are are invaluable in letting us say hey we want you to know about it we want you to come ask questions come

1:06:16 look at it i'll show it and i think we can really bridge the gap and answer a lot of questions um that way perfect steve when i'm i think drones are wonderful it's going to be a new tool and it's it's technology as we go into the future but i'm really i really want to be careful how the people perceive how we're using these things and what they're for and under addressing community concerns you have the term crowd monitoring which is passing you didn't use that you used crowd control when you talked about that which is almost aggressive assertive and i i think crowd monitoring should be stressed

1:07:02 and uh so crowd control is probably not a good word sure i can appreciate that and i i think in my notes i actually used both kind of interchangeably but i definitely am receptive to how that's perceived um and i think control crowd control because i understand the concern is largely surrounding like providing information where we may have to block streets to prevent traffic from coming in or redirect resources to a different um area but yes crowd monitoring obviously um i could see how that was receiving that is that is the term you used in the presentation sure yeah okay yeah thank you for that i appreciate it thank you

1:07:47 amy hey y'all happy new year um thanks um so i'll start by saying so when i was deployed we used drones and i saw how it kept not only us a lot but also civilians uh and so in a lot of ways it was a good thing but it also caused a lot of problems uh and so i have a list of questions i'll try to condense them so my first question is okay you mentioned that they couldn't fly in rain and it rains a hell of a too much in oregon and so i'm curious what will be the return when the weather is normally that it seems like potentially you'll only be able to use these in the summer

1:08:32 or it will be limited so the worth won't be there and then on to add to that uh what type of assessment will be done every month six months a year to determine if this is something that uh the city of springfield needs to keep or expand that's that's my first question yeah those are great so in regards to the equipment operating and weather conditions we are limited with what we currently have so i went out and tried to procure the equipment that we currently have it is used equipment is donated from private party and from other agencies and so it's a little bit older technology so the drones that we have currently are not capable of flying in

1:09:18 the rain and that is a concern but the bottom line is if it's raining i can't fly it but we're working on this collaborative effort with eugene police and they have upgraded equipment as a lot of the other agencies in the state of oregon do that are capable of flying in the rain there are weatherproof um ip65 rated um drones that are capable of operating in in those conditions we would if we needed them we would reach out just in any other mutual late request to epd and see if they could use their drone to assist us in whatever that situation may be um but ideally um you know even though we all probably agree it does rain a lot here it doesn't typically rain

1:10:03 constantly for hours and hours or days and days on end it feels like that to us but i've worked out in the field long enough to know that sometimes you just have to wait for a break in the weather and then you can put the drone up effectively use it for whatever that window of time would be and then if it starts to come back you just you just down the drone or we just don't fly because it's not safe or that or the equipment just can't do it my hope is long term we can acquire that equipment that gives us a capability so we're not limited to fair weather but i can tell you right now if i could use it just a limited amount of time that's so far more than what i've been able to use it previously so i'm looking forward to having any little advantage we can to keep the community safe and our officers safe and then if i rambled on too long

1:10:49 please forgive me i forgot what the second question was uh it was about the assessment to see how beneficial these pieces of equipment are and whether we need to cease using them or expand them based on uh positive usage absolutely so we've addressed in our policy that we intend to have an annual review the union supervisor myself or whoever's in charge of it at that time would be required to gather all that data it would collect everything from how many deployments they had what were the different calls for service that they were used on or the different incidents flight times training hours and obviously case use for when they've

1:11:34 been successful and when we've been able to either reduce officer response times or officers to even respond to a call um so an annual report will be done to look at all of our costs all the use cases and and and such so thank you another question so uh you mentioned the you know crowd monitoring control uh whatever but and now i'm speaking for everybody but i can see the general populace especially those who might protest for whatever reason uh you know in the past there have been issues uh suspected issues with springfield police taking information down or kind of

1:12:19 creating like dossiers on people that they thought might be troublemakers which inherently somewhat makes them a target sometimes and i know that there's been a big push for culture change but i can see you know there being a large fear uh by the general pop is is you are using these to do surveillance on people and to be honest and sorry i'm getting a little long when to be honest you know somebody who looks like me i'm always kind of looking out because just the way people interact with me it's like i'm treated like a criminal and i don't want that to happen to other people and i don't want their fear of being

1:13:06 hurt chastised killed by the police being amplified by these machines uh and so what and i think council raleigh kind of mentioned this and and so the council mo like what type of public outreach is going to be done to [Music] make this seem like this is a good idea because i i just i just really worry that as the springfield police is looking to build that trust that was lost for various reasons adding something like this is not going to help and and like i said i'm torn because i've seen drones joneses say my life has saved my

1:13:52 soldiers lives has saved innocent civilians lives but this isn't iraq and it it's it's not even chicago and so i'm just curious what that's going to look like as far as you know getting the general pocket list on your side when you are currently trying to rebuild your brand sorry i got a little long win jumping on this one yeah let me just jump in there i really appreciate that perspective um counselor pips so i think what we're doing tonight is is a big part of that we want to be as transparent as possible we're posting our policy we're posting links to the state legislation and the law that dictates when we can can't use drones

1:14:38 we want to be very clear about how it's regulated and when we can use it um i think we need to be transparent moving forward about when we do deploy the drones and how effective they are and it's not just at the annual report i mean we will do that if we have a call once we roll these out and we can talk about it on social media and show its effectiveness and help build trust that we're out there doing the right thing for the right reasons and it's also a matter of when people call and have questions and want to complain and they think they're being used inappropriately that we look into that very seriously and get back to the people and let them know exactly what we were doing and why we were doing it i don't think there's just one particular way we can just flip a switch and make everybody big supporters of this but i think by consistently and transparently discussing it sharing it being open with

1:15:25 our policy training like you said going to public events letting people see it talk about ask questions about it i think it's an it's an ongoing process um this is not iraq and this is not chicago but to be totally transparent we have officers that go out almost on a daily basis and they have people armed with firearms that run from them it is very dangerous out there in fact last night we had a situation that could have ended far differently than it did because the great work the officers did and this is a potential situation where a drone could have been useful so well it's not chicago it's not iraq this technology has been reducing risk and saving lives in law enforcement in oregon and around the country for the last several years and so it's it's a tool i feel very strongly about but i

1:16:10 also feel very strongly about the fact that we have to use it right and we have to do it in a manner that generates trust within the public all right thank you um my last question you know the second day did you want to jump in here you know i can wait for counselor pits and then i'll just uh summarize very good yeah and my last question is simple will this footage be allowed to be used in court to potentially support or negate a case so to answer that question it's it's the wording i i guess to support or negate it's evidence is evidence so if the drone is used to record anything during an incident and that case goes to

1:16:56 trial then it's just prevent presented in its true unedited version just like our body cameras and in-car videos so to whatever value it adds to one side or the other um it cannot be manipulated it cannot be withheld um [Music] you know we it just if we take a photo uh in an investigation we have to provide that photo as evidence to either side if we take video in any fashion same thing and so the same rules apply with the with the drone camera and drum video so if i can put that in different words brian is that would that be something like if it's it could be evidence that the person

1:17:42 didn't commit a crime and can be used to help that person just as much as it could be used to prosecute absolutely yes the drone video footage can provide us information that we wouldn't have on the ground that can give us information that somebody is not a suspect or is not involved or to help us locate the person who who is so it goes both ways equally yes that's correct damian did you have anything else okay thank you um nancy thank you mayor um mayor and council i i really appreciate uh this feedback this evening um i i appreciate your candor and i appreciate uh you wanting to reach out to your constituents um i just wanted to kind of let you know

1:18:28 kind of where i weighed in on this um if it matters i was talking to chishira about this and for one i have um absolute confidence in in chief's year and and his decision-making week to me this conversation tonight is just a um a beginning step of having a larger conversation about the use of this technology and so the natural first step for that the chief and i talked about was let's let's bring this to the council because we know that although this is um i believe to be a very helpful tool for our department i could understand that there will be some people that will have some misgivings about it um so that's kind of thing thing one but i also really see some potential in this

1:19:14 technology uh especially um in the circumstance of um our officers being put in harm's way on that is always very worrisome for me um i think that would probably be really the worst nightmare that i could even conceive of is getting that phone call of um one of our officers being injured or killed in the line of duty and i i just um i i feel like if we can find a technology that that could help mitigate that for our officers for our community members um that has some real potential um you know some of these uh drones can be equipped with um audio uh features where we can communicate with people from a safe distance and

1:20:00 the incident that chief shear referred to i mean this that would have been a really helpful tool to have i mean i guess my kind of my last comment is overall just expectation of privacy in today's very modern world um i you know as i navigate the world i almost always assume that i'm on camera somewhere when you factor into traffic cameras or people's ring doorbell or or maybe i've just been watching way too much csi but i i do make an assumption that you know when you're at any kind of event people with their own phones will be recording um and you know not to say that that's oh well then let's just add another thing but i'm just saying you know it's um that's this is the world that we kind

1:20:47 of live in we all you know carry cell phones they record i mean anybody that talk talks about wanting to purchase something it'll show up in your new your facebook feed you know so um there's some creepy parts of technology that we all have to kind of uh be wary of but i think that this especially handled in concert with the city of eugene um you know they've already kind of they're ahead of us in this path they've blazed the trail a little bit and vetted out some of these issues and i and i really do um appreciate that shift shear is taking a regional and collaborative approach to um issues such as this and so that's into my comments thank you nancy merrily

1:21:36 um i had one question and that was are would these be available for use if we needed if we were trying to find somebody in a search and rescue situation as opposed to a uh as opposed to a crime situation but search and rescue or somebody's lost or something is it would these be available for that kind of use yes absolutely um that's definitely one of our intended uses is to collaborate with like the fire department lane county search and rescue um the sheriff's department and eugene pd are already utilizing them with their um their fire and ems groups to assist in any way they're they're commonly used honestly even with the fire department just battling blazes because it gives a perspective for the fire commanders to know how to how to tackle a thing so yes um

1:22:23 you know it can be so difficult to be on the street driving around trying to find a a lost person a dementia patient and and god forbid i've been on a number of missing children's um incidents and and it's tough to try and look in every nook and cranny and so this does give us the capability just just a little bit more technology to um hopefully give us that little bit extra that we need to to make a find so absolutely that is one of our use case intentions thank you and i've got a a couple of questions here um one of the big things i heard you mentioned the annual report um a couple of times um what i would like to see is that you guys just released that report

1:23:08 you know i don't know what's planned to be in it but you know the the challenge or the question that we're going to have around data like this is around transparency and how open we are about it so when i listen to the comments you know i'm like we should just release it when it's available yeah honestly i i mean the chief and i will talk about that but i with what i've seen with how eugene does it i i think it's actually an exciting opportunity they've they've been actually able to present how their caseload use their deployment numbers have just gone up and up because each year that they've done that we find another way to use them effectively for the community and so i think it's a good idea so yeah and the other piece and that i would love and you know nancy you and i can work on that is maybe we count

1:23:53 six months out from here right and once we start deploying this drone we start these drones we start coming back and sort of talk about what that use looks like um again i kind of when i'm listening to the rest of the council i'm hearing sort of a question about okay we've got the first report now what and just to have that point moment when we kind of pull back together and go okay what are how are we actually using it how many opportunities do we have um the the pledge here chief sure i'm sorry about that yeah the annual reporting and the idea behind that behind this you know one year pilot project just to do exactly what you're talking about report back at the end of the year when we use it how often success is failures lessons learned do that in a transparent

1:24:38 manner that helps inform us and guide us on if how or when we're going to expand on this or not in the future yeah and and when i look at the when i look at the sort of the policy around it and i don't know that you guys have an answer for it tonight but the big concern isn't going to be around looking for you know lost kids or lost elderly right it's going to be about sort of privacy protection and people specifically out using the first amendment rights and that's probably the biggest question i think people are going to have and i don't know if it like and that's probably the biggest issue where um where you know we have the propensity to you know maybe over capture uh people's data if you want to and may and i guess the question that i have is when you hit

1:25:23 those situations right is there enough written in this current policy that allows the command staff to really pull back and look at that look at those situations and kind of go kind of debrief take lessons learned from that deployment those are specifically those incidents that i think you probably got to look at the most yeah i agree wholeheartedly you're right those are the high visibility high impact high concern areas of the general public is going to have and of course we know that's an extremely sensitive topic and if we were to have a large crowd incident today that would escalate to the point where we had probable cause crimes were occurring and had to deploy the drone that's when we're going to thoroughly

1:26:09 debrief it after action report enter all that into our annual report and document that so we can share it with with yourselves and the public and i think the last comment i have is and we're running into this data with body cam data as well right like one of the one of the concerns really is right we we have a barrier between where the data is to see what happens right and where the public actually is and maybe long term you know my question is how do we sort of flip flip that flip the script a little bit if you will right so that instead of asking the questions you know like hey i gotta file a report i've gotta go get to the police and the police are gonna tell me that everything's fine you know find a way to sort of share more of that information up front where we're just constantly saying no we're using this in

1:26:54 a in an appropriate manner and i i and i know it's maybe too early to have an answer to that question but i think that's probably something we need to start to start thinking about a real quick comment when we went through the citizen police academy we were given scenarios for different things that would occur uh within policing in different venues and different situations um i'm thinking if it would be possible when you got to the point of where you were putting this information in front of the public in the in an open house or something similar if you had a training video from a drone

1:27:42 that was not from a specific case but it was a training video to show what was what would be the reason this particular reason for the drone to go up what did the drone cover what was the what would have been the training results just a an example to show people what would prompt it how would work what would be the final part um just as a scenario a working scenario in front of the public that they could actually see how it took place um and it might answer some of those questions for him yeah i like the idea any last minute questions before we let the folks go

1:28:29 really great presentation um really appreciate the time so i'm going to adjourn this meeting and then we will reconvene in in 60 seconds on this very same meeting link i'm going to join the work session and then we'll give we'll wait wait a minute before i start the next round

1:30:24 aj are you ready yes thank you leonard did you make it back and damian did you make it back i'm assuming steve you're back as well i'll look at all right i am i'm getting thumbs up it's like we're launching to the moon tonight i'm going to call a regular session of the springfield city council to order with roll call mayor van gorden here councillor pitts here counselor mo here council rodley here councillor stair here councillor woodrow here and council missionary i'm here thank you all right please join me for the pledge of allegiance i pledge allegiance to the flag the flag of the united states of america america and to the republic republic for which which is

1:31:12 one nation as we begin our meeting tonight i would like to ask members of the audience who are joining us online to please keep yourself on you until you are called to provide public testimony there will be two times this evening designated for public testimony and they will be listed as business from the audience and public hearings on the agenda if you're joining us with that tablet smartphone computer or our wish to speak during that time please use the raised hand feature when that item is called when you're called on please state your name in ward or general location for the record first item please

1:31:58 mayor the first item is under springfield upbeat item number one mayor's recognition human trafficking awareness and prevention proclamation and mayor this is your item okay thank you i have a proclamation to read and then i will announce some material about an upcoming event whereas human trafficking is modern day slavery and claims millions of victims worldwide with global profits approximately 150 billion whereas the interstate 5 corridor bisecting eugene springfield is a significant active corridor for human trafficking as described and recognized by local subject matter experts from the fields of victim services social services law enforcement and legal justice that are currently engaged

1:32:43 in combating trafficking activity whereas anyone can become a trafficking victim victims and survivors come from every background race gender sexual orientation and economic status the common denominator for the victims is vulnerability due to factors such as unstable homes lack of resources and social isolations whereas local officials and organizations in springfield oregon are involved in a far-reaching work to prevent local trafficking through coordinated efforts to raise awareness of trafficking and provide ongoing education and information on local trafficking that will prevent and eliminate human trafficking hi sean van board mayor of springfield do hereby recognize january 2022 is human awareness traffic

1:33:28 uh awareness and prevention month and note that springfield oregon proclaims its support for all the efforts to inform our businesses and citizens about human trafficking and engage in activities that will lead to reporting to local officials about activities that are part of enslavement and trafficking of any human being and i'm gonna we were asked well the the group that brought this board was one of the local rotary clubs it was springfield rotary they are having an event this wednesday and i'm good so um and we are all invited to join that the chiefs from eugene and springfield are joining uh the vigil on wednesday it is at 5 00 p.m at the gateway credit union on gateway loop

1:34:15 um and there will be a couple presentation a couple of speakers including the chiefs one of the rotary district governors and somebody who was fortunate to be identified and and uh rescued um and then they were about 5 15 they will we will march to gateway road and just line the sidewalk between applebee's and the roadside grill to bring awareness to the problem so if you're interested please come down and join and support this uh important event what time and where again 5 p.m and it's meet at the gateway credit union on gateway loop so it's like thank you all right perfect um

1:35:00 next item please here the next item is the consent calendar i'd like to make a motion to approve the consent calendar is there a second i'll second it all right so it's been moved by councilor visionary and seconded by councilor moto approved the consent calendar uh neil could you call the roll call please yes councillor pitts all right councilor mo yes councillor bradley yes counselor stare aye councillor woodrow yes and counselor pissionary all right motion passes 6-0 next item please the next item is public hearing you have one public hearing this evening public hearing number one repeal ordinance from

1:35:46 the springfield municipal code section 5.300 sale and distribution of tobacco tobacco products and inhalant delivery systems to minors and section 7.450-7.454 tobacco inhalant delivery system vending um i'll read the ordinance in now ordinance number three ordinance repealing springfield municipal code section 5.300 sale and distribution of tobacco tobacco products and inhalant delivery systems to minors and section 7.450 through 7.454 tobacco and inhalant delivery systems this is a first reading and nancy jenkins and robin holman are here for the staff report

1:36:34 good evening mayor and council and happy new year um as neil described this is a first reading for an ordinance repeal of our tobacco municipal code section staff believes that the oregon department of revenue and oregon health authority have the collective resources available for utilization towards the administration of the tobacco licensing program to bring license holders into compliance and facilitate programs that could provide education prevention and inspections with an emphasis specifically on code enforcement that the city of springfield does not have the bandwidth to provide we are requesting evil the public hearing to discuss further and answer any questions

1:37:19 all right um then i am going to open the public hearing and anybody interested in speaking to this item please raise your hand mayor i'm not seeing any hands in the queue here okay um then i'm gonna go ahead and close the public hearing and there is no action tonight on this since it is the first reading thank you very much next item please thank you for your time mayor the next item is business from the audience okay if you're interested um in speaking to the speaking of the council please raise your hand and we'll get you up here for three minutes

1:38:10 yeah mary i'm not seeing any hands raised at this time um actually i apologize there is one hand um mayor the first speaker is sj lore sj you should be able to unmute your microphone now yes can you hear me we sure can perfect so i live in ward 4 and um i listened to the fpd presented tonight on their phones and um i just would like to uh be the first one to state that our city police department does not need any additional tools to do their jobs greater um i feel as if they need to

1:38:56 not be attempting to make such a drastic changes when they are already an untrustworthy department um the the public perception if the city's pairs to do a little poll is not top of the line unfortunately and um i don't think the city should be investing any more money for placing for the department when they're already struggling to um make connections with the community and that if i have to stay on that at this very moment thank you for your time thank you mayor it doesn't appear we have any other hands

1:39:41 uh for business from the audience okay uh next item please is there any council response before we go on all right let's keep going next item please next item is any business from the city council i'm looking around and all right oh actually i did have a piece of business um i did send an email uh for to everybody about council goal setting and it does not look like that was a good date so the email had us um having council goal setting on saturday 1 29 somebody had a conflict and if you can get out your calendars

1:40:32 um i'm gonna read two more dates to you guys to see if any of these two days will work of the two other dates that we know will work are saturday two five and then saturday to twelve and it would be from worth thinking nine to four joe's looking very confused which month long story february okay well you said two five and and what else uh 212. i'd have to go look at the counter to be able to tell you okay so um could you go snag your calendar right now so that we can

1:41:21 there i have no conflict i'm good with either one do we know what hours this is going to be probably nine to four-ish i know i've got a conflict both days do is a is there a time that works better for you or is there um the 12th the 12th would be better okay um can we is there can we shorten it on one end or on the other that would work out um if i yeah if if either way i even if i took a lunch break and left but now i can i can work it out okay okay but definitely not the fifth but def the

1:42:07 12th works the 12th is the best day for me i have a conflict in the morning on the 5th but the 12th would be fine and just so you all know i was the person who was left the 29th was like the one day in january that i couldn't do it i believe the text message said i had already bought the airbnb yeah yeah so just for the president the whole public will know my spouse terry's birthday is on the 31st of january mine is on the 7th of february so we try to do something like in between so well that was the weekend there was no council on monday night too so it was a good weekend yeah so i was like this is this is a fair free weekend and then

1:42:54 okay so so so joe did you say that the 212 was bad for you mine's just the opposite i i'm not even in the state on the 12th but i here i want to fit okay so we're going to plane c now we are on plan c this is what corey started february is not not good it's probably going to be march i believe nancy o'neil that um i think we thought that um the facilitator was available on any weekend in march is that correct correct mayor currently all the saturdays in march work okay so john sean real quick is this is this

1:43:40 open to public right now open to the public like can the public can the public hear us yes so okay so we need to be cautious about what we're doing and where we're at so yes so look at your i'm gonna have uh nancy's gonna put out a doodle poll for people's availability for those saturdays and then we'll select it from there because otherwise we've got way too many calendars going on um okay thank you for your patience and your flexi damien so um if we push it back is that going to

1:44:25 affect our ability to get certain things done uh the reason i yeah the reason i say it i mean i know that three seats are up for re-election potentially uh and uh and i don't know if that's gonna affect anything uh but i i i hope we don't push you back so far that things that because i mean pushing back a month there's a lot that can be done in that month to make things better and i just i don't know uh personally the sooner the better i i can't do the fifth but uh and and i respect everybody else's time but i just i don't want to push it back and to be honest if

1:45:10 if we have to wait for a facilitator then maybe we just don't have one i mean i understand the purpose of one but i'd rather get things on the books and get things moving so we can support our citizens than to wait on a facilitator personally well um i don't i think we'll be okay as long as we get it done in in march um the one thing that one of the big things that will come out of this is probably a list of six to eight priorities for nancy to get done this year um but some of those we already know and we've already talked about as a group right so like the fact that blue mckenzie or uh glenwood is probably going to be on that list is probably not going to change so um i said i do have your same sense of we've got to have the co we got to get the conversation done

1:45:58 okay so nancy will send out the doodle poll and then we'll figure it out from there all right next item please mayor next item is business from the city manager item number one springfield utility board payment in lieu of taxes agreement nathan bell is here for the staff report all right uh good evening mayor and council the item in front of you this evening is a request for a motion to authorize the city manager to execute a payment and move taxes agreement with the springfield utility board a little background on this this agreement was last negotiated in 2003 at that time it had a pretty complex

1:46:43 methodology for calculating that pilot uh fee and i won't go into that detail but at that time it was roughly the equivalent of four and a half percent of some gross electric retail revenues since that time we've seen a steady decrease in that pilot revenue as a percentage of aggressive electric retail revenue all the way down to 3.4 percent in the most recent fiscal year so there's been a recognition by both organizations that the pilot has become misaligned with its intended purpose attachment one is a new pilot agreement we engaged some back in early 2021 and negotiated a new pilot fee of a flat fee of five percent of gross electric

1:47:28 uh retail uh revenues uh that falls in line with the norm of what we're seeing with our peers across the state and under the old methodology in uh fiscal year 2021 the pilot revenue generated was roughly 1.8 million dollars under the new methodology that pilot revenue would have been roughly uh 2.7 million dollars so roughly an increase of 900 000 to our general fund and that will be ongoing and then something i just want to note is it's typically not related to the pilot but sub also provides billing services for our storm drainage and sewer programs and as a result of this misalignment sub

1:48:15 has now been artificially suppressing that billing fee uh to the city with this new negotiated pilot agreement they're going to return to the original iga and and bill at the rate that that agreement set out that was last negotiated in 2003 as well last year our billing service fees were roughly two hundred thousand dollars for it across our utilities um under uh the methodology laid out in the intergovernmental agreement that dictates this we're going to see those billing uh service fees roughly double to 400 thousand dollars again those will be paid by the uh storm sewer i'm sorry storm drainage and sewer uh programs so we're roughly going to see an annette to the city as a whole of 700 000

1:49:02 and uh with that i'll take a moment to use the questions nate could you just clarify sometimes we refer to pilot programs when you say pilot here it's the acronym for payment in lieu of taxes correct okay perfect um are there any other questions all right so i think we're gonna have a motion here all right is somebody ready to make a motion i am i would like to make a motion to authorize a city manager to execute the payment in lieu of taxes agreement with springfield utility board is there a second okay

1:49:47 all right it's been moved by councillor pissionary and seconded by councillor mo uh neil could you call the involvement yes councillor pitts aye councillor mo yes council rodley yes counselor stare aye councillor woodrow yes and council pictionary hey motion passes six to zero next item please any other business from the city manager no further business thank you any business i'm sorry business from the city attorney is our next item item number one historic commission membership mary bridget smith is here for the staff report good evening mayor and council i'm here tonight with a item for your consideration to change the municipal

1:50:33 code this is follow-up uh from previous council direction to have a consistent number of members across your board's committees and commissions to nine people the historic commission is um their information is codified in the municipal code they're currently allowed for seven members so we're asking to that to increase that to nine to being to be consistent with the other boards committees and commissions um this is a first reading tonight for the ordinance so no action tonight but i'd be happy to take any questions you have and then if you're all right with this this item will move forward for a second reading on consent at your next regular meeting were there any questions damien

1:51:19 hi other than being you know consistent with the other boards and commission what other purpose would having more members serve and by having nine how will their mission change or what missions will they potentially receive if they do have nine people their mission wouldn't change or the purpose of the committee wouldn't change it's just merely for consistency to have the same number of members on this commission okay thank you joe and i wanted to add a little bit to that if i could a little historical background i think shawn and i and and christine lundberg were on we talked

1:52:04 about all the different committees damien and the size of them and i think that num that nine we fell on was kind of a sweet spot so we make sure we had a very large nice diverse group for each one of them instead of four or five of people that are extremely interested in just that one particular topic but try to get as many viewpoints as possible but still still remain reasonable as far as size is concerned but it's a convenience number you know for sure is that what you recall sean uh that that is accurate

1:52:50 okay then this item will be back before you for adoption later in the month perfect and no other business from the city attorney thank you all right looks like we were done for the evening uh thank you everybody have a good night we are adjourned okay