Springfield City Council — June 20, 2022

0:05 thanks aj i'm going to call the city council work session to order with roll call mayor van gorden here councillor pitts here not so low here also radley here councillor stare here councilor woodrow here encounter pictionary and we are expecting councillor pictionary to join us anytime um he is currently in transit to believe so now so we have three items tonight for a work session first is the city council our city manager's office community art update with neolithi good evening i'm just going to share my screen here

0:58 good evening and council um the counselors that are in the council chamber should have a hard copy of this presentation if you want to follow along so for the next few minutes we're going to spend some time talking about the city manager's community art program we're going to take a look back at some of the projects that the council approved just to give a um kind of some background to the newer folks and reminders to to some of the counselors that have been on the council for a while and we're going to look at some also share some design elements that maybe hadn't been seen before been in a while just to kind of give you some background on some of the behind the scenes work that happens so and then we'll look into the future a little bit as well so the council approved the initiation

1:43 of an art program in the city manager's office a little over a decade ago during the city's 125th anniversary if you can remember downtown was different at that time and the council was looking for some ideas to bring art into the downtown in a way that would be inviting to visitors and families and bring some iconic elements to the downtown core art tourism is a word that we used around that time there's just some examples of some of our fortunate our fortune to have some of these installations find their way into brochures and magazines kind of laying that path for visitors to come downtown so i won't be talking about the stormwater art um that's an art or some of the art commission's projects that's not under the city manager's purview

2:31 we're just going to focus on the art tourism piece and then any questions you have just let me know during the presentation and we can cover those so if we go back a little bit starting in 2010 for the city's anniversary we did a lot of community outreach and the council in the community at the time were interested in welcome signs to replace the welcome signs we had originally initially a budget was approved for signs at all the entry ways but some downturns in the economy led us to only be able to install one we actually didn't have funding to even work with or vet an artist at the time so we were able to connect with ltd who put some of the kind of historic art pieces in downtown i'm sorry on pioneer parkway and we

3:16 worked with one of their artists who had already been vetted to develop the the entryway sign that you see now in springfield and kind of that top centerpiece is one of the initial designs that many people haven't seen but that was kind of the initial discussion and thought on that one so after 2010 when the recession kind of ended we got back into more hey the council said do an official art program so we can start having some really specific art to bring people downtown and so that's where the first piece of art came from and that's the official mural we started working with 20th century fox and the folks from the simpsons in 2007

4:01 during a movie event that the city participated in but we kept in touch with them after that to see if there were things that we could maybe do partnerships that we could work on so we would often bring up partnership ideas they'd always say no until we brought up the idea of a mural which we had put into the city manager's art plan and they agreed to do that so they connected us with the vice president of um animation for fox who is julius priete and julius worked with the city staff to put together a number of edits over a number of months these are some of the initial edits that we've never really shared before in the lower left hand corner you can see matt greening's specific notes on some of the more springfield changes he

4:47 wanted made to the final mural so that mural was installed over three days we were joined by yardley smith who does the voice of lisa and i think you could see in the corner there council president at the time current mayor van gorden helped us with that event that day about a thousand people came into downtown to see that install it's still the most popular destination um in springfield according to websites like trip advisor the mural is one of the is the only licensed by matt greening and again we installed that in 2014 so that was 2014 2015 we did springfield's kenkeezy and keysi was a graduate of springfield high

5:33 school he was voted most likely to succeed his senior year at springfield high but over the years our partners at the city of eugene and the university of oregon celebrated his accomplishments in springfield we tended to lose touch with kankeezy and so we saw this as an opportunity to really bring back springfield's kinkeasy we if you kind of look in the top right hand corner or the right picture you'll see a photo that was taken by ken uh ted tresinsky he's a popular 60s photographer his family allowed us to use that photo and we just turned it for the piece of art that you see in downtown um we did a um we secured the odd fellows building

6:18 where plankton is now to to install that mural and we gave the in the rfp kind of an um impossible impossible task which was tell ken kesey's entire springfield story in just one snapshot make it look like someone's taking a picture of him but you're telling the story and uh artist craig ferrajamo came up with the final design again like this with the simpsons it's very important to us we have the needed approvals for the work and make sure it was legitimate so ken's daughter sunshine was part of the committee that approved the work and has and you can see sunshine in the bottom right hand photo here and also ken's mother and son

7:06 were there you could see ken's mom seated in the bottom right hand photo um again we had a couple thousand or about a thousand folks show up for that installation [Music] again another popular stop when you're downtown outside of the downtown um is the gateway flame it's actually the springfield flame is the official name and that was started really in the early 2000s there were a group of business owners and gateway that had come together to try to beautify the gateway entrance and they at the time had an idea that to do flags over springfield they could never quite get that moving just because of many things not because of their work they worked very hard on

7:51 it but it was an odot piece of property at the time a staging area it's actually what it looked like at the time in the top photo that was the entry to springfield from gateway so the council asked um the city to assist the the business owners in that area that were meeting regularly to put something up we talked to them about several ideas they really liked our entryway sign and asked if we could connect with the artists that did that so we did connect with devin lawrence field he put together a few designs based on their feedback which was uh beacon from the freeway to bring people into the gateway area you'll see kind of an initial design on the bottom left there and then the

8:36 initial flame that the council and the committee chose so devon actually built the flame by hand these are some photos that we took at the time these were in his oregon studio he had very little help but he put that together in 2016 installed in december it was all oregon crew that helped install that in about three and a half four hours including some of our operations staff there is a phase two of the flame we'll talk about that in just a second the next piece in the city manager's art project was our program was the women

9:22 veterans memorial so in um council had wanted to celebrate as part of the plan those who have served our country and so we researched what kind of memorials are available around the country and there was a only a handful of memorials that celebrated women's service and even fewer celebrated women who had been in combat so that was a direction that the council approved and we went in that direction but before we could do that we had to find a site for the memorial and we thought the best site was where the vietnam veterans memorial was at the time and you can kind of see see if i can

10:07 you can kind of see where the um that small wall is there was really no ada accessibility to that old site and it had a small vietnam veterans plaque um in that area that was really hard to get to so we worked with our great partners at willamelain that is willamalaine park and a group of veterans to come up with the plaza design which you see now when you're out there and that's at the bottom left of your screen that was installed through funding from the city in willamelain and then the first art installation that went in was the replacement of the vietnam veterans memorial does have all the names of folks in lane county who lost their lives in vietnam on the back and that was a huge improvement from

10:53 what they had prior and then we started work on the women's memorial project and started that in march we had a meeting in city hall with about 70 people to talk about this idea which we thought would be universally accepted it was not there was a lot of folks who thought it wasn't needed and there was some thought that the project wouldn't move forward but the council asked to see what we could do to make sure it happened and so we put together a group of female veterans one from each branch of the military you could see them in the top left hand picture those are the women of the memorial the women veterans

11:40 um eem and that is them before a game at the eugene emeralds park on women veterans memorial day which they did in honor of this project janna sorensen the second from the right throughout the first pitch so it got a lot of support after that initial start so we met with the ladies for 18 months and worked on what this project could look like we were not getting we were getting artists to come in and talk to them but we weren't getting anyone who could articulate what the members of the committee wanted until allison and rick coswell showed up and really listened as they talked through

12:25 kind of their feelings and what they thought was missing and why they thought it was important and one of the biggest challenges which they didn't want one they knew that one woman on a statue could not represent everyone and so it was important to them that we found a symbolistic way to do it and so the lionesses are what women in combat are called and so alison and rip came up with this lioness sculpture you could see the that's their first graphic design on the right and then the bottom left is the lionesses in their studio the the clay formation and then um the bronze being cast at the bottom photo and then rip and his son and our operations staff installed that in 20 um

13:11 2017. if you were out there at that event it was raining so hard it was hard to even hear but um it was a great event uh the photos here the top ones are from the event the bottom is at the time aaron lumberg also a navy veteran meeting with um general deanne williams in washington d.c and that plaque from springfield hangs in the women's memorial in washington dc we also won later the next year a state of oregon heritage award for the process that the committee went through to get this done so um good good process and good outcome uh that we returned to the signs and this was just before the pandemic if you look at the top left that was the

13:57 former thurston sign was just plywood it was coming apart pretty unacceptable for folks as our first entryway so we worked with urban lumber urban lumber came up with several designs the council liked the state park design which you see at the bottom left uh but they wanted some improvements so you could see on the photo on the right counselor pictionary um at the initial kind of uh in manufacture of the sign counselor woodrow also had some very specific suggestions which the team used to make the final signs you see the one in thurston that went in moments before the pandemic started and then just this last

14:42 june we installed the second one in glenwood so what's coming up there's a smart reader mural scheduled for city hall smart reading is celebrating 30 years of community engagement supporting early childhood literacy i know several of our counselors participate in smart readers they are they have commissioned 10 murals throughout the state of oregon they reached out to us in september of last year and we've had an agreement now to put a mural onto the north steps you can see that picture on the right of city hall that's right by the library this will be the only smart reader's mural installed in lane county and it'll celebrate the realizing your

15:29 full potential through reading which is a smart reader's slogan that they're using it's currently install scheduled for a july install and it'll be a local artist bain gardner who i think lots of folks are familiar with and he'll be doing that and then just finishing up a couple of things coming up so in the initial the last plan the council had approved and identified a uh welcome to springfield mural for this building this is the fry and rankin building it may not be in your packet this particular slide but this is the old jim's landing building that developers purchased and refurbished and now is a commercial and residential

16:16 we had thought about pushing the official install out to 2023 because of the pandemic one of the things we had hoped to do was the mission vision values work that's going to happen which was on schedule before the pandemic we had planned to use the feedback from that work to put together a mural that works for springfield obviously that didn't happen so we had thought about pushing it out but we were made aware recently that the cameras for oregon 22 marathon will be facing that building for both the women's and men's marathon opening springfield up to a worldwide audience and so we very quickly move to design something and you'll see it here on the next slide

17:02 that we can put as a temporary almost billboard um for folks that are viewing the marathon we're proposing to move forward with a blue heron mural is what we're calling it at this point since we didn't have time for a process we chose the herons since they can be seen minutes from city hall in the mill race and they're also very springfield in their persistent and self-reliant ways they are also focused and as you could see in the left they kind of go after opportunities when they have a chance so we thought they'd be great ambassadors for the games the artists um that we used in a very in very quick fashion we got we talked to them on june 1st

17:47 and the design is ready and they're ready to install uh the artist is chris hellmich who focuses on place making installs and has worked at the oregon zoo you could see his stuff at the statue of liberty the jefferson national monument central park he's done stuff all over the country we're hoping that the mural will be installed by old city artists probably in the next starting next thursday i mean just going back to the building the building's pretty challenging we would love to have lots of time uh we're only giving them four or five days to do it it's 108 feet wide and two stories tall there's several windows electrical panels different elevations of the building that we don't have adequate time

18:34 to work through but we think we've come up with something great that will allow us to either come back and replace this mural with something that's gone through more process or when we have time to work through the electrical panels and things like that we can add to it at some point a couple of upcoming and potential projects the springfield flame phase two you can see a little bit of that in the top photo as development starts in the gateway corner and that's in process a second phase was always planned which would have a seating wall that would say welcome to springfield oregon and also allow for some seating elements where people can be near the flame and be near the commercial that is planned for that area

19:22 also the decorative crosswalks that council approved they are ordered they're in stockwell hoping to get those installed this summer we've had a lot of interest in doing some additions to the veterans memorial plaza now we have a couple of ideas to move something forward again before the pandemic willamelain the city and a group of veterans were working on moving something forward for world war ii veterans there's a mid-springfield sign that we had hoped to replace uh early in 2010 that sign is still there it welcomes you as a gateway to the mckinsey as everyone knows we're not a gateway to anywhere once you're in springfield you're in a pretty good spot you don't need to go so we're looking at doing some sort of

20:07 install for that um and then if council would like to see another four or five-year art plan we're happy to start to put something together so i know i spoke fast but we didn't have a lot of time but if there are any questions i'm happy to answer are there any questions about the art program leonard yeah neil i just wanted to thank you for uh doing uh what you did on this um welcome to springfield mural and it looks good you put it together on very short notice and um it looks up i i think it's going to be an asset to the city thanks

20:57 yes just coincidentally my cousins in maryland happened to have been to send me a picture of aaron's in the in the chesapeake bay at the same time you were talking about this mural so it was i think the mural looks great uh considering the amount of time i don't think anybody would even recognize that that was done on such short order um i i think it looks i think it's very impressive and i knowing it's going to be on camera for quite a while um i i think it's going to i think it's going to look great and it's going to show up springfield really well um i had an idea for the veterans plaza i mentioned it to you earlier i would love to see some kind of um some kind of project uh considered to commemorate uh the canine military canine

21:43 in some way whether it be a um commemorative bench or plaque or something but i would like to see that combined with with the other uh veteran commemoratives that are there so it's something maybe to consider um as we talk about and and work with partners on it so but i i think i think i i'm thrilled with the amount of art that i've seen happen in the time that i've lived here and i look forward even more i think springfield is an incredible place to be able to come and see everything that's here thank you and thank you for all the hard work damien hi um first of all happy father's day to all the fathers out there uh

22:29 anyway i'm just curious if there's any plan to recognize other groups of people for example i mean we we do all these you know land acknowledgements but there's nothing to acknowledge the presence of the indigenous folks here and springfield uh and yeah i'm just curious like what are we doing to step outside the box and honor other groups of people counselor pitts that's a great question i think we have some experience just with the women veterans who had not been recognized prior one of the things as councilor woodrow mentioned is the i think the art that the council has approved has allowed for

23:16 other artists to do more work downtown and so you're seeing some incredible things so we were able to assist for example with the mural that is on memos it's one of the only latinx murals in downtown springfield so we were able to help financially and then also help them find a spot but that is a great suggestion potentially if we were able to do another five-year art plan to really focus at least one of the projects on that cory um yeah i appreciate that because i also think all the things that you've done are great and would love to start thinking about what another five years would look like um and also in addition to um you know

24:04 how do we sort of embrace the diversity of springfield both past and future um also how do we move into other parts of the city um which i'm sure i'm not the only one thinking that as well how do we like you know move into say the mohawk area or how do we move out their scenario or what else but where else hypothetically hypothetically how do we encourage more art um and maybe build that into the plan thank you all right so i think we're getting a head nod around doing another five-year art plan and then come back to us with you know more information when we've got when you've got it because i think there's some good ideas floating around that can uh

24:49 that can help inform that did you need anything else no thank you all right one thing for history springfield's horse down here in south bay university morgan school of architecture in 1959 it was controversial at the time i thought they were going to blow it up but we still have it that's art it's big deal the horse the horse is interesting pardon the horse is interesting well it's it's actually been a symbol of springfield for quite a while i steve i got to know uh why is it controversial art art in 1959 i suppose any artists aren't controversial so

25:35 and it was in the news quite a bit so well there you go all right i think it's because people didn't like it like it just is a funky sort of modern design right well that's art yeah all right um looks like the next item is the eugene springfield fire governance update okay so good evening again mayor and council thank you again for your time the purpose of this work session is to provide a brief informational update of the eugene springfield fire governance review panel process we want to make sure that you are in the loop on the discussions and have the opportunity to ask questions and to start to process this

26:22 information uh early on before we get even close to making a potential uh suggestion or selection in the next phase um interim chief scott cochrane is joining me tonight and will be my partner i don't know if he's he's on here i couldn't see him and he'll be taking some of this presentation tonight also counselors mo and rodley along with our city manager nancy newton serve as springfield's rep on the review panel they're here tonight we'll have some time if um counselors rodney or mo or nancy newton would like to make any comments later and then additionally i believe in the virtual audience eugene city manager sarah madary and assistant

27:07 city manager christy hammett are here with us they've been excellent partners through all of the work that's happened so far so what i will not be providing tonight are any recommendations thoughts on specific ways forward or any assumptions on where we might land we're not there yet the governance review panel is just looking at every potential option some of those may not work for springfield and we'll find that out as we continue to review again this is just an opportunity to share and formulate thoughts and questions excuse me chief cochran will run through much of the historical details during his timeline slide later in the presentation however i thought i'd provide a quick primer

27:52 in july 2010 at the direction of our elected officials from both cities the cities took preliminary steps towards a functional consolidation of the gene and springfield fire departments the goal was to improve service effectiveness as well as reduce cost efficiencies by moving towards a metro fire service model the ca the functional consolidation was not a full merger of the two departments but a series of incremental and reversible if needed steps towards a full merger so esf is currently governed by both the cities of eugene and springfield within their city council city manager structure esf works under the two government structure with separate separate budgets controlled by each city as you all know and this partnership has proven uh to be

28:38 beneficial to both communities over the last decade or so the eugene springfield fire governance review panel was established in 2022 to elevate and identify the final phases of a consolidation of the two departments this is potentially a three-phased approach let me go back one slide phase one would be an exploratory phase exploration education and information as part of that phase the purpose of the phase is to learn as much as we can about the strengths challenges and limitations of the current department structure phase two if we're directed to move that move forward to a phase two would be a plan development consideration of options and potential

29:24 direction the purpose of this phase is to explore all of the options and um whether they're legal financial or through a political lens include a description of anticipated short and long term considerations and then get stakeholder feedback this phase would determine any path forward and then phase three would be that path forward would be implementation of whatever decision is made we have uh the governance review panel as i mentioned the city of springfield is represented by councillors rod lee and mo our city manager nancy newton the city of eugene by councillors mike clark and councillor randy grove and sarah madari the city of eugene city manager

30:11 scott cockrum who will join you in a second as the interim fire chief is serving as the subject matter expert but brings in management from throughout esf and then we've facilitated we've been facilitated by brenda wilson who's done a pretty incredible job of helping us pull all this together um and this is the group um as you can see we have a relatively detailed web page where you can find all of the meetings you can get all the information that the governance review panel gets and this is and you can get some information on the review panel and again the governance review panel is

30:57 there to establish and evaluate and identify next steps for the two departments okay so the ideal outcomes as put together by the group and you can see them here on the screen an operational operational structure that provides sustainable funding and meets the growing needs eugene springfield efficient and streamlined operations addressing concerns of both cities and stakeholders which has been an important discussion point and um that the path forward can be supported by both cities um we're trying to facilitate a broad and neutral evaluation of the government's

31:42 governance options greater clarity and understanding of any alternative we are definitely trying to educate stakeholders and give decision makers a firm foundation and counselors i think you know this but counselor mo you should have also this packet um if you have uh if you want to follow along um yes it's the second one there that's it and then just quickly here's what we've gone through already meaning one was the governance review panel process so that was outlining the scope of work a timeline and an overview of um esf department history

32:27 meeting 2 which was march 17th was staff presentations with fire operations ems and logistics meeting three later in march was more fire staff presentations so this was admin finance hr and we received an overview of the current iga uh meeting four was alternate governance models part one april 28th was part two and we are getting ready for meeting six which is potentially on june 30th which would involve the financial assessments which are very interesting to everyone we're just making sure that the consultant has the time they need to give us good data and information

33:12 so with this next slide i'm going to turn it over to interim t interim chief scott cockrum hi good evening everybody thank you for having me first let me start by thanking uh council members rodley and moe and the staff of springfield this process moving forward has been incredibly enlightening with great questions and we really appreciate them and their participation to the level that they are i'll get started you have all seen this slide before i think as early as last october sometime in that frame which was basically the history of the created the functional consolidation back in 2007 the two fire chiefs really are the ones that got together and sort of started looking at the two

33:58 organizations and what their future is and what how they were going to grow and provide services to a growing foundation of an organization into the future between the two cities that border one another at that time the two cities really did not even do any border exchange at all so units really didn't go past the freeway for one another during that time frame just to give you some context that was in 2007 in my fire history we started that kind of automatic aid work and consolidation functional consolidation all the way back in the mid 80s so so in my work as a in the fire service

34:43 i've been through about 22 different consolidations so this was identified long ago as a the best practice method of providing emergency services to a regional area i'm going to skip ahead quite a bit but from 2007 to 2000 basically 2014 um there was four amendments to this agreement each one of the amendments had based had added a little bit more services that brought them a little bit further towards working as one single fire department um so it went from the battalion chiefs working and crossing boundaries and working within each area to training and ems joining together to provide a similar kind of training to

35:31 all the way up in 2014 when all of the iff members joined into one labor agreement and started working in firehouses across jurisdictional boundaries so that's kind of the last that was kind of the last big um iga amendment was when all of the employees from the two different agencies began working together in firehouses across the metro area so next slide so what are the successes the successes are the ones that were really identified in the original esi report psci report which was the two the two agencies even though

36:17 they boundaried one another did not have the same standard operating procedures did not have the same equipment did not have the same uh cad their computer-aided dispatching systems it didn't so they were completely different departments so one department would have a different type of hose and a different type of connection and a different kind of training even though they were really bound right with each other in the same boundaries so this really helped to identify that and create a standardized training and ems system standardize equipment standardize fire engines standardized terminology methodology and computer aided dispatching systems so it just created one team instead of two teams across the river from each

37:03 other it created one fire team which is really the the biggest improvement that that you could see the efficiencies we created they created one single training and recruitment center hiring process ems systems so that they were using the same equipment same protocols same training same experiences um and the shared strengths that were brought together were because there's now a larger pool of employees that can go between the two cities so really both cities and i feel um have an efficiency that was gained because instead of having um you know a small number of employees i think now springfield has about 90 firefighters and eugene a couple hundred is instead

37:48 of having those two separations you have one larger pool of people to be able to move between those two agent two cities now the same with resources so if one city had a fire it was easy to move other surge capacity over to the other side of the river to fill in so we had a fire in springfield not long ago that was a double fatal fire there was resources there from both cities um it also it took a lot of resources to do that so we were able to move up resources into the city of springfield to be able to run additional calls for service while we were there so in my opinion basically everything that was determined to be a success or what was going to improve the level of service for has been achieved so next uh

38:35 next slide so what what's the um problems that we're having well if this were easy if what we're talking about today and the solution to this were easy um this would have been done a few years ago we are or at the beginning the this is a complicated as neil said earlier this is a complicated political social it's a lot of different issues on this financial that have to be um weighted through to be able to get to the next step the last movement that we made on this again was in 2014 really and it's because we've kind of run out of the best kind of easy solutions to um function continue to functionally

39:20 consolidate the next step that we have to move make really has to do with employees so the the one of the large and administrative stuff so one of the larger problems that we have is i kind of look at all these circles as a universe of problems so um we have employees from two different cities working in the same firehouse together they have two different i.t solutions we have two payroll solutions we have two budget solutions and money has to be accounted for and transferred back and forth between you know if uh overtime is being used in one city by a eugene employee in springfield or vice versa you have to be able to account for all of that when we go out on out of county fires wildland fire incidents the reimbursements of those are complicated

40:05 when they're between chief cities um the uh the fire marshal's office is different and solutions between the two cities are different hey chief hang on a second i'm i'm just doing a time check and we're going close to like looking at how many slides you've got left um so anyway what we're trying to do is get to the foundation of the future we're hoping to move that forward and i'll i'll pass that on now back to neil thank you chief and and mayor if you know we have the one slide that just talks about alternatives but happy to pass it over to counselors rodney or mo if you'd like and i don't know if councillor radley or mo if you want to get into the first part of the conversation i know that

40:51 there's some folks that have some comments that they want to make i'm letting you guys into the queue first so this is your one chance what they need to say and then all right provide some clearly i think what has happened so far in the different amendments or different uh things that have not been done have complemented the combination um but i think there's a limit to what can be done um i know you're not looking for making a decision tonight or making a full recommendation um but i would like to suggest that as long strong hard look at the setup for mwmc is is looked at

41:38 as far as an intergovernmental agency um i'm concerned about a district just because it puts it it puts it in the lineup along with everybody else that's the district and makes uh the taxing situation quite um tenuous and so i i i shy away from that but i do like to set setup that mwmc has i will throw in my own opinion in watching things that have occurred and having it here having heard historic situations over several decades and that is that um whatever the setup ends up being i hope that it's equitable and it does not end up being like a two to one situation where eugene has twice the amount of

42:24 power to make decisions that springfield has because that has happened historically with other things and i i don't want to see that happen so i'd like to i i'm just expressing it that it has happened in the past and i hope that we can not we can avoid having that happen in the future so that's it i'll stop all right corey thanks counselor woodrow um i think that your thinking is very much aligned with how the other counselors and we've been chatting as we've been going through this process is trying to think how to both um you know create a great service as part of it an equitable experience and for the employees to feel supported

43:09 and to make sure that both cities are getting what they need um and so how do we as we keep saying how do we sort of bring this over the finish line and look at what's worked well and what is no longer working well so i i think your thinking feels very much in alignment with how we've been talking about it together it's like starting starting at the place of like how do we either whether it's like an intergovernmental agency or um how what does that look like to bring it all together under one governance model in which both cities still maintain equal participation so we've definitely are that's where the conversation has headed and um like everybody said we're not in any place of where we're making the decision

43:54 yet because now we're sitting here waiting to like look at the numbers because we've all talked about our dreams and the challenges and what does it look like and then it really also comes down to like how are we going to fund it so what does that look like leonard thanks sean um i i wanted to follow up on what chemical rodney was saying um there is certainly an argument to be made that eugene having more people and presumably larger call volume would have a right to more say in the day-to-day governance and operation of the department but the other side of that is the taxation and the tax burden

44:39 and whether our taxpayers are paying based on a 50 50 50 model or whether it's based on call volume as well could i get somebody to speak on that counselor stare thank you for that question i think we'll know more when the financial pieces um completed and moss adams is the consultant working on that information now we're hopeful by june 30th we'll have some uh financial information that we could share so i've got i've got a couple of questions and comments here so that i know we're at the stage where all alternatives are at the table and i and i want to take the opportunity like i am

45:25 concerned that the fire district alternative is on the table um and i would have a hard time supporting that and that's strictly because of what the additional tax burden to the average springfield voter would be i don't hear that being sort of talked about when i talk to the governance committee portion but i want to make it make sort of clear that you know that that one gives me deep pause about like whether or not that is even a good alternative to identify i'm willing to give the governance committee time to sort of run with it talk about it try to figure out what their best recommendation is but i think we've all like most of this council has consistently said that you know they've got big questions if if that if the alternative comes back and the recommendation comes back to

46:10 that um the other thing that i want to sort of call out and maybe i've got a specific question uh attachment three page one of one um is us everybody's favorite tool a swot so is this is this the governance structure or is this the fire like the current fire department um mayor the swot analysis that you see is a fire department analysis so i've got i guess two call outs and hopefully one one edition um when you look down that threat list there's a lot of sort of commentary about you know sort of history politics um

46:55 egos right like in a lot of that or public perception a lot of that i wouldn't categorize as an actual threat to the entity itself and the reason why i'm calling this out right is because i think there's a little bit of noise in the conversation because we've been all collectively working on this for so long but you know and it would be helpful to sort of just keep coming up to that uh coming up looking for that actual what that actual recommendation is the one thing i see that's missing out of this that i feel like we've talked you know that we've brought up a couple of times is there's actually no con there's no discussion in these sort of weaknesses or threats about the lack of elected officials sort of direction participation and fire policy

47:40 which i think is a major gap in the current structure the other thing i want to call out here is that i think there's there's also a big framework around the city manager relationship to the fire department that has been sort of out there um you know is worth sort of discussing in all of this so when i think about outcomes that come through this i think about as a city are we really directing fire policy and are we getting the fire department and fire needs and fire issues in front of us more and are we setting up the day-to-day operations so that the city manager in conjunction with the part her partner in eugene are sort of showing up with a unified voice to direct the department now that doesn't exclude you know a possible mwmc or a different model

48:26 last thing i want to point out and it's something that i've consistently had an issue with in the mou hey nancy and sarah get along great today um but the mou unless it's changed and i'm willing to be corrected here does not give our city manager a say in who the fire chief actually is and i think that is an important thing to sort of settle in whatever whatever sort of governance structure that's going forward is that our city should get an equal say in who the fire chief is and again i'm going to point out that nancy and sarah have great relationships right now and it's all working out fine now but that may not be the case long term joe

49:13 can you hear me yes we can okay there's a lot of outback our taxpayers exactly what council woodrow said and i think that and i what i didn't see on this report is so what scenario is this plan going it appears to be working fairly well but part of it says or is it differentiated as if we keep going down this road that what like will the fire department explode or enclose where it learns to fail is there a fail point and so what's driving the need for the change so if there's you know other

49:58 than the personal uh desires to get some things done but i want to know is how it's set up is it going to fail if so then i don't see the need to continue what we're doing right now so again mary had some great great comments so that's all i'm safe right now thanks corey yeah i just wanted to and i think neil pointed out at the beginning um you should have copies of all the materials from all the meetings where we've like also all dug into that because i think a lot of the things that you're saying are

50:44 being said as well and everybody's very concerned about you know not making this relationship dependent right it has to be that's part of that's part of policy making is to make sure that we get this um in a way that's gonna work regardless of who's sitting in what seats or who's sitting in our seats or all of that so so not that you have time which is my counselor mode i've been going to all those meetings but all that stuff you could you dig into that and see that those conversations are part of it which is why we landed at this place of like and i would say that officially all all of the options are still on the table and also if you were sitting in the room you'd see that some are sort of getting pushed to the very back burner depending on what happens but

51:29 i don't know i don't know if counselor mo wants to add to that steve i'm open to all options and we've studied them very carefully but one thing is the bottom line to me i want to see what it's going to cost us what's going to cost springfield taxpayers it's going to cost more or less and if they're going to accept it or not because if they're not going to accept it then we have to be modifying that or looking something different and one thing i wanted to add here 2007 that said that we did not exchange fire departments but we had a mutual aid agreement at that time and it was formal or informal but i always understood before that if springfield eugene got in trouble they would never help cover it

52:18 all right so i think we get we've given you guys a ton of feedback i know we're going to get a ton of information corey and steve go keep doing good work and fill it but i'm really excited for the for the packet to come out thursday because they're going to be lots of numbers should be lots of numbers in it i really want to go through those because that's what i'm good at that's what i want to see so neil chief we're going to get lots of time to sort of dig into this when the committee recommendations sort of done right correct and we'll get an update what may be fall or in hopefully in september okay and provide that information perfect thank you guys all right uh next item looks like the main street facility plan

53:22 good evening mayor oh way down here all right there it is uh good evening mayor and council tom boy community development back with main street for you last week you provided us with provided staff with some great input about information that you'd like to see and how that information could be displayed um especially as a prod as this project moves into an alternative planning phase tonight we're here to talk with you a little bit about community engagement i do want to note that later on your agenda the city attorney's office

54:08 city attorney christina kraz i will talk you through a resolution um sort of taking the legal steps to move towards an alternative planning phase and also including supplemental community engagement but um so that's just the order of the agenda and i happen to be here first under work session as we've uh i think thought about this you know and had some conversations uh we have some ideas a couple of ideas on what could form up a really good first step of supplemental community engagement something that we could uh begin working on this summer and carry into the fall and what we're essentially proposing is a series of listing sessions

54:55 with key businesses and property owners to really hear them and document their concerns and issues into an issues log that that uh uh could be brought back along with part one which is information that you you'd like to see um help inform that conversation you know later in the year about how to move forward and i'm not talking about selling an idea i'm not talking about debating issues you know i'm not talking about defending the plan i'm really talking about going in and listening and using inquiry to try to really hone in on what the key issues are like at the curb line for example or on-site

55:41 uh with some of these folks um tom you wanna hang on a second marilyn are you just getting in the queue early or do you want to jump in here i'm getting in the queue okay keep going keep going okay um at any rate uh just trying to really get clear about what the particular issues are for the business uh for the geography for the operation for those kinds of things um document those bringing them back in a log also to be equitable extending that same courtesy to the stakeholders list to others who have already provided community input

56:27 again more focused on listening and these would be making sure that we picked up our underserved groups in the corridor the bikepad folks and uh and others and so then you know while staff is conducting uh listening and documenting and developing the information that council uh told us would be helpful in considering moving forward there's kind of a little feedback process there and then we would develop all of that over this course of time later in the year bring it back to you and that would form a i think a good foundation for direction on where to go and how to go

57:14 into an alternative planning process so that's really what i'm here uh to present to you also just as a reminder prepping those notebooks with a plan that we're pretty clear is not going to move forward still it's contextual information it should still be helpful for you we're going to try to create an annotated index to the technical memorandum so that at a glance you know if you want to find something you can look down this list of 19 tech memos and have a little bit of way finding about where to go to see what might be interesting but again just um making it clear that that the

57:59 draft plan is just there for a reference point for you it's not the plan that's under consideration but still doing the notebooks and still getting that out for you um so really uh that's that's what i've got i'm assuming there may be well i actually know there will be questions now let's just jump into that and get the conversation going barely okay um i've got a few things um after having my own thoughts and having some conversations um the first thing that i wanted to recommend is if you're looking at doing listening sessions my recommendation is you do them by ward if you look at main street there are different situational

58:45 uh segments on main street and i think do if if you classify a listening session or a town hall according to the awards i think you would be you would it would be smaller they would get they would be more receptive you would have an opportunity to have good conversations and good input and you would have them even even micro locally to make a new term but it's situational um i think it's important for people to feel comfortable and and um i may be somebody it wouldn't be comfortable being in conversation or wouldn't feel as relevant as somebody and near 42nd street to have a conversation with somebody that's near 62nd

59:31 the relevance is different to that part of main street so i think that doing it by ward would be would be better um those listening sessions um especially and then that segues right into my next point and that is um we're looking at main street in a linear way we've looked at main street in a linear way for the last 10 years that i've been involved in this imagine a drone up above and imagine that wayne main street is a spine you've got mohawk as one arm you've got 28th street has another arm you've got bob straub is a leg you've got 126 of the leg it's the whole body we can't just isolate main street in a

1:00:17 linear way and not have the outlying uh streets residences companies whatever not affected or not related we know we want to do something with 42nd street and its travel towards marcola and that may be a long time coming but whatever is going on on 42nd street has an effect on what happens on maine so we can't isolate main street away from what's happening in the rest of the the pieces that combine with what happens on main street and two we need to look at it from the standpoint that whatever traffic wise happens in those segments has an effect on traffic on main street so if we only isolate uh safety measures on main street we're

1:01:04 neglecting the fact that that that some of the um impetus of what what is happening might be coming from those segments so i think i would like at this point considering the resolution that of later on at this point i would like to be able to take a full picture of the access and and look at an overall picture as opposed to just the linear one that has been in front of us for the last several years in a more in a more formal way merrily um i i don't mean to interrupt but if you don't mind could we tag joe in we literally i have him for about three minutes oh stewart come back to you sure

1:01:50 absolutely thank you oh thank you so much i appreciate it um yeah really makes a lot of sense and uh tom i appreciate your look i appreciate you just going okay this is what it is calling for what it is um i as you know where i stand i made it very clear most school thing is that um we need to get everybody on board i know there's going to be one or two outliers potentially that would really need to get everybody a board and earlier to get all the people informed and on every venue we can find and uh even even solicits help from from the uh counselors ancient awards

1:02:36 um i do wanted to totally reach out and try to get people involved so uh i'm very happy that you have your eyes open your ears open okay all right thanks joe have a safe flight and i'm sorry i do support the proclamation i'm not sure if that can be official or not but i support the proclamation but i think there's enough people here all right back to marylee um yeah that was i like i said looking at the overall picture and the connection of everything that is connected to main street besides just

1:03:21 looking at it from a linear way my last point was a 20-year timeline or however far out we're looking at the timeline on this to me it seems too long i think we need to shorten the timeline even if it means bringing in what our what the plan is or whatever um to it i would like to see a long-term vision but i would love to see it in maybe five-year increments i realize five years is very short for getting something actually done or accomplished but it doesn't mean we can't revisit it in five years that says where are we is this still relevant does this still apply um has there been any changes to our way of thinking or way of looking at it but i think revisiting it every five years

1:04:06 unless something comes up that we need to revisit it you know otherwise but i think of a five-year plan of incremental revisits would be good um and i'll quit there for the moment uh damian and then we'll come back to corey hi um just two questions so you mentioned something about key excuse me for not remembering the exact phrasing but you mentioned something about key people or key business owners or something like that i'm curious how do you define key to i i i would wonder like how intentional are you going to be to solicit information of different types of businesses different

1:04:51 race gender age whatever so you can have a more holistic picture versus speaking of certain people because honestly when i hear key i think about those who have power those who have longevity and when we've seen it multiple times those are the people that are preventing positive progress and i just i don't want that to be the case yeah okay well um i could take one more set of questions and then go back through and answer or i think for damien answered directly yeah and it covers both actually so um yeah the and i apologize counselor woodrow when i when we talked about listing

1:05:37 sessions we were talking about meeting with specific business owners looking at their frontages with them and talking with them about their needs and documenting that rather than than a sort of this town hall come and tell us what you think kind of approach um you know how we figure those out counselor pits my thought was that we could work with the mayor and with councillor woodrow over break and try to identify the representative business owners um who uh you know one's freight ones a destination one's a pass by just

1:06:22 kind of try to get them categorized and come up with more of a representative group to speak to on the corridor rather than to speak with everyone and that's mainly to to take advantage of a fairly limited amount of staff availability that we have and managing other priorities but to streamline and to try to get to what is the specific interest i i really like the idea about doing it as wards and doing it in segments because the segments aren't the same so maybe but there are clearly more than three segments in the corridor so using the segments as as a concept and the type of businesses that that are there and really trying to

1:07:13 to get that representative business interest into the mix so that's how we were looking at it from what we think we can pull off just to be brutally honest about it corey okay so first and i'm gonna jump on to a few other things that we said but first i just want to take a moment um and and just acknowledge all of the work that has gone into this so far and how many years i mean some staff have that's been a big part of their job or their only job the entire time they've worked for springfield and just to acknowledge that and know that that the fact that we're not there yet is a little bit painful and a little bit

1:07:58 hard and a little bit disheartening and just i just want to acknowledge that and say that in no way does this mean that we don't appreciate or at least i don't appreciate all of that hard work and that professionalism and the collaboration and all that stuff that's happened so far it's just things change and communities changed and things evolved and we're just not quite there yet and so we just all have to kind of take a deep breath say we've done great work it just isn't quite the work for this project yet so i just wanted to take a moment and say that because i don't think we have done that as we're all feeling sort of the angst of it and then um and damian can sort of i don't know throw a shoe at me across the thing but i think part of when when he's asked his question it was part of what

1:08:43 my question is in that we we are very much centering property owners and business owners which is not necessarily centering safety so just sort of looping back to like this was supposed to be a safety plan an investment in infrastructure so that we have you know safer ways for people to get through that corridor and if we and again damon can throw a shoe at me but if we are centering those voices we are we are not creating an open environment for other people so as we think about and and i appreciate counselor woodrow talking about words but i think we can also think about just sort of affinity groups in a different

1:09:28 way like how do we create a space where people who use mobility devices or people who have would live in an area if it was a safer place and they could get their kids to school it's like i think there's there's some work for us to do around that and damon can say no no that's not what i meant but that's what i mean it's like how do we really sort of kind of tear apart the power and not which is it's hard to do when you're talking about a city and you're talking about infrastructure is to to center the owners and the property owners how do we not center that and then the other piece i had to say is super practical and going to be really boring but i was in it going through a community and they were working this over this the weekend and they actually had signs i don't know if we do that

1:10:14 they have signs saying this is a area we're doing blah blah blah at if you have thoughts and concerns or you want to share about this here's where you contact it and they had them like in periodic places along the corridor of this and so it's a way that just i don't know i don't think it's a cheap way maybe to just invite anybody who's using that that might not be reached in other ways to know where they can just share their information and in a really visual way those are my three pieces thank you all right merrily well i'm going to stick up for the businesses again they're they're on main street and part of what um

1:10:59 part of what we have to deal with is we we need to be business friendly as well as community friendly one of the ideas i had way back when was we can't just again can't we we can't be just linear we we should have gone one or two blocks north and south of main street to include them in the conversation whatever we find in those couple blocks whether we find a business whether we find a residence whatever we find in those couple blocks north and south of main street should have been involved in the conversation i don't believe that they were um one comment back or response back to to tom is the reason i come in and the reason i

1:11:45 suggested involving everyone along main street by when i think by ward is the way to do it because that's how people that's how people feel a unity a sense of community um in our right so far is because we over this last few years there has been a a sense of mistrust that has evolved about main street what's happening with main street what's being done what's being talked about and we need to get that back and part of that get part of getting that back and part of bringing a sense of trust back in as to the community believing we're listening the community believing we're paying

1:12:30 attention we're paying attention and i agree with with council rodney when it comes to um you know making it accessible and making it safe and i've long been an advocate of making sure that somebody who has limited ability to have access to something gets better access um but i think it needs to be a combination they need to feel we're listening instead of coming out and telling them what's going to happen they need to feel we're responding we're listening and we understand they're angst we want to hear what their angst is because we want to be able to to come to a point of where i mean at the end of all this is a yes we don't know what that yes is we don't know what how it how it's going to turn out what what form it's going to have

1:13:17 but the best end result is going to be where everybody sits there and says you know what maybe i only got 75 of what i was hoping for but i'm okay and i can agree to the yes and that's what we're looking for and we don't want to leave anybody out and i just i i feel like it may be repetitive and it may be something where we go back and have to do something over um but i think it's really important um if we're going to get the community and everybody behind this i just see that as being really really um valid and very very important okay so um i've got a couple of questions here so one of the i think one of the questions that i've got is how we've got a pretty

1:14:03 complex sort of communication site website in the that springfield main street place and one of the one of my goals here is to sort of drive clarity right and knowing that we're we're sort of thrown a lot at you guys from a staff perspective but how does that website sort of get updated to sort of reflect the new reality so that we're always casting hey here's the plan so i i mean it gets updated right that's sort of the short answer i know that um lorelan spiro and and amber fosten are working on that already and have started talking about it so it's really a uh you know it's it's resources and priority i'm fairly certain we can bring

1:14:49 that to bear in this case how we you know nest or differentiate or front page you know they're the communication pros i'd like to see what they come up with because i would do it wrong so that's you know yeah on our minds um and i think uh a concept here right is right really what i'm going for in the from the communication plan is clarity right this thing is so big and been so complex that getting to whatever we're going on from this point on it's got to be clear to all the stakeholders what's actually happening um because i think that is one of the core um and instead how do we actually move forward

1:15:35 the other i think piece that when we go out and do these listening sessions and i and and i think that the listening sessions are a good idea we need to really be open to the fact that we're not really litigating or taking taking answers about what the nine round about median plan is because effectively that thing's dead tonight and we're really talking about what is the plan b and what you know how do we necessarily go forward with a cohesive vision for me like for main street and so i you know i'm saying this partially for the staff but partially for the folks that are you know are potentially participating in those um uh sessions is really that the question is how do we work towards a yes where we have a cohesive plan

1:16:20 where where we know how to move uh move forward the um i think we need to release whatever that it like we know some of the issues now right we know some of you know we need to get a calendar and we need to sort of summarize the work um that the council has sort of done as we've talked through this the first couple of times so that we're again transmitting that sense of clarity out to the public that says okay when we go into this you know this is the direction we're thinking what do you guys wha what do you guys think the portion that um that i i think a 20-year plan is too long right like i think merrily brought that up damian may have brought that up too is getting to a clear vision maybe five

1:17:05 to ten years and a contingent role that says we need to at 10 years we're going to come back with and and do this again refresh it some sort of agreement that says this is not the this is not the plan for the rest of our lives but we're constantly sort of uh sort of filling that in and uh the the other note that i really think is important is the right foot here is really listening to where folks are at um and you know cory made an interesting comment about the importance of getting more like a lot of feedback right and i want to make sure like there is nobody that i've talked to that likes this plan right like that and that goes from business owners all the way through renters all the way through bike and ped

1:17:52 folks right and so you know i think acknowledging that that that that you know we didn't get it right for a lot of the stakeholders is an important way to open up the conversation and go okay how do we go forward a couple other things that are valuable to point out the when you really read the community feedback about this it is really sort of not like the the quarter seven miles long and there's an ask in the community to treat the regions in the area for with the uniqueness that you know they do business with every single day i think it's really important to start the conversation knowing that that we're not really looking to take one size and paint it across seven miles but instead

1:18:39 look at four to five areas and break them up in a way that makes some sort of sense and talk about what do people in those areas uniquely need you know out of this plan and you know to me that means like let's start let's start with the uh you know the one ask that that we see out of a lot of business folks is just to start can we fit it into the constrained corridor that exists today that doesn't mean and i've been thinking about how do you balance those two things right on one hand right let's shy away from finding an application that goes seven miles but we still i've talked to business folks that have you know going okay if we work on this individual intersection

1:19:24 right we may need to turn lane or we may need a bus turnout or we need to do individual work and i sort of bring out the width as a way to illustrate the need to say no you know that seven miles paint with a broad brush isn't the direction that we're going and that we need to come back and really talk you know talk you know in individual regions and i think that same thing goes for medians and roundabouts as well right let's make sure that we're walking into this saying that like there are probably places on the main street that need a median not every place on main street needs a median and i think that same conversation goes goes about the roundabouts too right like there's a moment here to kind of put our hands in the middle and say hey when we when we say we don't want to do nine roundabouts that doesn't mean we want to

1:20:09 do eight roundabouts either right like there there may be a site in there that is you know i've heard people point to what you know one intersection where they're going hey if you did a roundabout right like it's the bob schrupp intersection so i i'm i'm sort of giving you feedback to sort of balance the two instincts that i have that says hey as we listen where my head is is that sort of area-based you know let's let's deal with folks with where they're at and then sort of shy away from the across eight miles right this will be the new facts of life yeah i'm not proposing to bring any facts of life to the listening sessions but um you know in in exploring for clarity which that the conversation's

1:20:55 important to get there um you know bringing bringing in to that the mix of uh the various sections and what might be practical or impractical and the rest of that i think it'll be useful yeah all right uh any other questions or concerns to come out do you do you need specific sort of suggestions on uh folks to have listening sessions with or is that something you're gonna come back to the governance committee with i would prefer to come back to the government committee for that i know you know you have a whole bunch more stuff on the agenda and that could be a long conversation so but i'm confident that you can you know the governance team can represent the council and

1:21:41 point us in the right direction okay and so our there's no main street uh uh topic next week we're gonna get the material our our summer assignment is to read and think about you know where we wanna go and then you'll give us an update with what you've heard you know in the fall time yeah and whenever we've been able to develop for answers and then all of that just sort of forms the foundation for the relaunch yep perfect okay thank you all right tom you earned extra points you got us back on time that is our last work session item i'm going to go ahead and adjourn us until seven o'clock and then we'll pick up the regular session

1:22:53 all right oh i brought i bought the cowbell for world championship i'm going to call the city council uh regular session to order with roll call mayor van gorden here councillor pitts here counselor mo here councillor rodley here counselor stare here sponsor woodrow here council pictionary all right councilor pishner is excused he's traveling please join me for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god justice for all

1:23:48 as we begin our meeting tonight i would like you to i would like to ask members of the audience who are joining us by phone or online to please keep yourselves on mute until you call our call to provide public testimony there are two times designated for public testimony this evening under public hearings and business from the audience if you are attending in person please complete the request to speak card located at the entrance of the council chambers and give it to the city recorder if you're joining us online with the tablet smartphone or computer and wish to speak either of those times please use the raise hand feature in zoom the order of the public testimony is as follows anyone in person in the council chambers anyone who has raised their virtual hand and neil could you tell us how many people are joining us this evening mayor looks like about 28 online

1:24:34 and 17 here in the council chambers all right first item please make a motion that we approve the consent calendar second it's been moved by councillor mo and seconded by councillor um neil could you call the uh vote please yes counselor pitts all right john thermo yes counselor bradley yes councillor stare all right councillor woodrow yes announcer pictionary motion passes five yeses zero knows and one absent next item please mary of four public hearings tonight

1:25:19 public hearing number one is a fiscal year 22 supplemental budget for an appropriations transfer this is resolution number three a resolution adjusting resources and requirements in the following funds general street special revenue room tax fire local option levy street capital sanitary sewer operations regional wastewater ambulance storm drainage operations vehicle and equipment and authorizing the transfer of appropriations within the general fund from contingency expense to human resources legal services and development and public works operating expense neil opener is here for the staff report good evening mayor and council this is the fourth and final supplemental budget of fy 22

1:26:06 in the cbm tonight staff have summarized the proposed changes um that would that may be of note to the council uh or maybe of interest and then all of the proposed changes are described uh within exhibit a of the resolution i won't go into any of those tonight unless uh the council or the mayor have have questions and at which point i'm happy to go into any detail that you'd like so at this point staff are requesting that the council hold a public hearing and take action on this item all right are there any questions about this item

1:26:53 leonard thanks um neil the proposed um amendments to the budget are the ones previously discussed and there are no new items that we um that we haven't discussed is that correct so the uh the proposed changes uh uh which this is all within uh fy22 the changes that uh you may be mentioning where the changes to the fy23 proposed budget um which would have been processed through a separate conversation but correct me if if i'm misunderstanding uh you you may not be misunderstanding that was my question okay so in other words these changes are changes that have been previously that have been previously approved no they this is the first time that

1:27:39 these uh proposed changes are uh being reviewed and by the council all right let me go back and take a look at and if you'd like i can give a brief summary of the the items in the cbm of note in the general fund and the ambulance fund these two items uh we have about uh 265 000 in the general fund and 220 000 in the ambulance fund both responding to um overtime costs um that were impacting the fire department that were more than anticipated uh in the street fund we have about sixty thousand dollars in contractual services related to the main street uh safety

1:28:25 project in the special revenue fund 204 we have several different arpa and other grant revenues that are being receded in we have uh million dollars related to the warming center at everest ebert uh methodist um a project for habit uh for at fisher village with habitat for humanity and related to a backup van for cahoots we have 445 000 related to a bridge loan uh for a project uh related to a manufactured home park at philbert grove and 620 000 related to a project

1:29:12 uh with anne's heart for a new women's shelter in the trt fund we have uh recognition of better than anticipated revenues in that fund so we're increasing the transfer to the general fund and increasing reserves in the trt fund in the ambulance fund we're responding to additional gemt or ground emergency medical transport revenues revenues that are greater than anticipated and then finally in 713 our vehicle and equipment replacement funds 168 000 related to um basically the final costs

1:29:57 associated with implementation of the city-wide uh phone system replacement so okay i it's my turn to apologize because i thought that all of these announcements had been previously discussed that that's all i need thanks and i want to recognize that uh there's the last money for the phone system after all these years and we're so glad that it's done all right any other questions i'm gonna open the public hearing i have no cards for this item um so i'm gonna neil do we have anybody raising their hand for this item may or no hands for this item i will close the public hearing and accept a motion make a motion that we adopt resolution number three

1:30:43 i second that okay neil can you call the role yes counselor pitts aye counselor mo yes answer bradley yes answer stare aye announcer woodrow yes and council pictionary all right motion passes five yeses zero knows one absent next item please public hearing number two is fiscal year 2022 2023 city budget adoption this is resolution number four a resolution adopting the fiscal year 2022 2022-2023 city of springfield budget making appropriations and imposing and categorizing the taxes nathan bell is here for the staff report good evening mayor and council on the evening of our evenings of april

1:31:30 26 may 3rd and may 10th the budget committee met to consider and recommend a budget to the council the resolution exhibit in front of you this evening is such budget staff is requesting that you conduct a public hearing and take action on this item all right are there any questions about the proposed budget i i'm going to open the public hearing i don't have any cards for this item from in the room neil is there anybody wishing to speak from the audience there are no hands on this item all right i will close the public hearing they make a motion we adopt resolution number four

1:32:15 second i feel like i'm joe you are joe today no junior but again you know could you call the roll please yes counselor pitts all right councillor mo yes councillor rodley yes councillor stare hi spouser woodrow yes encounter pictionary all right motion passes five yeses zero knows one absent next item please next item is the third public hearing a resolution certifying the city's eligibility to receive state shared revenue from cigarette marijuana gas and liquor taxes this is resolution number five a resolution certifying eligibility for state shared revenues from cigarette marijuana gas and liquor taxes approving the city of springfield's participation

1:33:01 in the state revenue sharing program declaring the city's election to receive state revenues pursuant to oregon revised statutes 221.760 and 221.770 neil o'bringer is here for the staff report good evening again as we do each year about this time the council is asked to hold a public hearing and certify the city's eligibility to receive state shared revenues staff ask tonight that the council hold a public hearing and act on the attached resolution and with that i'm happy to take any questions are there any questions about state shared revenues i am going to open the public hearing i don't have any cards for this item

1:33:46 neil do you have anybody online that wishes to speak to this item we have one hand mayor chris mcallister chris you should be able to unmute your microphone good evening mr mayor and members of the council my name is chris mcallister and i reside in ward 3 off of 12th street i just want to thank everybody who helped go through the process for making the ordinances that allowed us to receive these dollars through our ability to have markets that utilize the sales of uh advice as well as medicine in the state of oregon that said a lot of these taxes and dollars were supposed to be served in a specific

1:34:31 manner for persons who were affected by some of these items whether it is the uh the ill who are having problems with substance use or whether it's people who are suffering the issues with alcohol and so with that in mind i really implore the city to look at ways to utilize the cannabis tax to help people who are sick or to help people who need extra help they utilize the alcohol dollars not just for uh what we have been using for but to help our own house who are suffering from alcohol and other vice needs we really need to clue in and utilize these dollars to help get past these uh social ills as opposed to just profiting off of them as people go about their

1:35:16 vice or go about their tax medicine use i appreciate your time and your service and i yield to the public all right thank you chris neil is there any more uh folks raising their hand mayor we have no other hands for this item i'm going to close the public hearing take a motion we adopt resolution number five a second neil could you call the vote please yes councillor pitts aye councillor moe yes councillor rodley yes councillor stare aye counselor woodrow yes the counselor pictionary five yeses uh motion passes five yeses zero knows

1:36:03 in one absent next item please the public hearing number four is the police levy ballot title resolution resolution number six a resolution referring to the voters of the city a ballot measure authorizing a five-year local operation levy for jail and police services in the amount of one dollar and forty cents per one thousand dollars assessed value beginning fiscal year 2023 2024 sam kelly quattrocki is here for the staff report uh good evening mayor and council i'm back for the third of the final police only presentations uh tonight i'm asking for adoption resolution which will pass on this final ballot title giving staff time to work within the uh state election guidelines get that sorted and filed away for the november eighth

1:36:48 election uh at the previous council session you requested a time to review the ballot title fine tune if you need be uh and this would be this opportunity uh christina kraz might need to pop up um if there are major revisions to make sure they meet uh legal muster but otherwise i'm here for a resolution thank you uh maryland uh yes i had a question i'm looking at the exhibit a page one of one the ballot title and the uh measure summary that's listed now is that is that where is that does that show us what will be published public the public publication of it um

1:37:37 i divided it out and i didn't know if it would be more worthwhile to have 66 cents a day or more if the if the um 238 makes more sense i don't i didn't know i just i divided it out 238 by 365 came up with 66 cents a day i didn't know what would make more sense and i thought i'd just throw it out there because i really didn't have an opinion one way or the other um otherwise the rest of it looks looks fine to me and i understand that the the caption is what um we were talking about before that made sure we had renewal in it so thank you leonard

1:38:22 thanks sean um yeah i i think merrily is raising a good question and um anybody who's worked for a non-profit knows that you split it up into a smaller unit as you can to make it as palatable as possible like for the for the price of a cup of coffee you can um do whatever it is that you're asking people to do i i would not be against 66 cents a day but i would definitely like to have the 238 dollars in there somewhere that's my two cents all right thank you um i don't know how much space we have did we use all the words uh 173 of 175 so it's tight i will say the annual amount is was traditionally used by our ballot measure so that was more of just

1:39:07 the historical formatting um 66 cents a day might fit in there might be a word over but we could uh we could massage it if we needed to all right uh christina um taxes are billed and paid on an annual basis and so it's more accurate in terms of how taxes are paid to state the annual um payment rather i would be concerned about misrepresenting that taxes are paid daily um or that the charge would be daily if we provided a daily rate i have not seen that done in the past yeah my sense is that we should that that traditionally these levees are talking in annual terms and then we should keep that keep that language in leonard

1:39:59 merrily just one question since we're since we're since we're talking about this then if we're out there discussing the levy though we can talk about that 60 cents a day is that correct the city attorneys are not in their head okay that's all i want to know all right thank you anybody else before i open the public hearing all right i'm going to open the public hearing i don't have any cards for this item uh do i have any hands online yes mayor one hand and that's chris mcallister and chris you should be able to unmute your microphone thank you mr um mr mayor members of the council my name is chris mcallister i still live in

1:40:46 ward 3 on call street i am coming before you today to speak in regards to this levy a while ago we had a contract with ice that allowed us to bring in dollars to help support local services when we went back and forth as a community about whether or not we wanted ice being of means for us to fund our jails and our other spots we looked at other ways that we could supplement these funds from government grants to levies to other community partnerships during the discussion about ice we talked about ways that we could help end crime with through a reduction of recidivism and also being able to reunite families who may have been torn apart due to poverty substance use and those items i ask that as we go after this levy that

1:41:32 we match dollars for uh items that are about restorative justice about helping victims heal and helping the people who may have made bad mistakes in their past step forward a lot of the people that go through our jails are people who've been picked up on our streets because there's no social place for them to be it's too far to walk with a wheelchair to the mission to be there at eight o'clock in the morning to go for a bed we really need to look at a community from a holistic sense be able to invite case managers and outreach workers into our jails if you have people locked away for trespassing due to homelessness if we have people who have made that last mistake and want to try and be clean we need places for them to be and to be dis discharged too not at two in the morning

1:42:17 but at a reasonable hour into a community that's really ready to welcome them bring them in our people our problems if you're going to raise this levy please raise the level of care and compassion i yield thank you very much thank you chris is anybody else raising their hand know their hands on this item here right i'm going to go ahead and close the public hearing i will make a motion that we adopt resolution number six second oh hang on okay sorry i'm just pausing for a second i i just i want to get um if nathan is online and also sam i'm just now noticing that the um total estimated cost over five years

1:43:02 does not include the three percent increase in assessed value that is typical um and i went back to the 2020 fire levy and the five-year estimate um and that levy did include the assumed three percent increase per year in home assessed value um and it appears that this was just taken the first year and multiplied by five so i wanted to confirm that with sam i did some quick math and it appears that 12 163 dollars is what i would am calculating but i would like to um i would like the council to consider i would stand away in but i would like the council to consider um adopting

1:43:48 the resolution with uh modification to uh update that number to reflect the three percent increase per year if sam agrees sam you were pointing out the one thousand one hundred ninety dollars over five years of that correct correct yeah i think you're correct that that might have missed three percent of the of the increase so thank you for that so we're saying the new numbers 1263. um or whichever number corresponds to um a three percent the standard three percent increase per year i would prefer to have finance check the math rather than having the city attorney's office do the do the required math although i do have an engineering degree it was not a requisite for this position nate i will work with sam uh to check the math and get it corrected um so

1:44:34 can we form it with without the number right as in adopt it with the corrected amount yes i think if you include that in your res in your motion then the resolution includes language directing um a number of city officers to make the changes needed to get this published you want to give me some language for that you can move to adopt move to a doctor screwed down yes i'm sorry you move to adopt the resolution with a correction to the total estimated to the five-year cost to reflect a three percent increase make a motion make a motion that we adopt resolution number six with a three percent cost increase per year three percent cost increase each year now i will second that all right all

1:45:19 right now i think we're ready to vote neil could you call the role please yes counselor pitts all right counselor mo yes councillor bradley yes dr stehr hi councillor woodrow yes your counselor pictionary motion passes five yeses zero knows uh one absent next item please next item is business from the audience um while people online are queuing up i have one card in the building it is from raymond miller if you can come up raymond could you state your name and general location for the record please uh

1:46:04 raymond j miller um i live on oregon avenue springfield go ahead okay um what i'd like to talk about is the safety corridor itself and what i actually do for a living i work for an ltl care which is less than a truckload okay we deliveries in pretty much everywhere all the different mills you name it in this area i've also started out at levitt's freight service so i've i've dragged poles as long as 100 feet long down the road so i've been doing this for a long time roundabouts do not work and the reason why i say that you can put as many signs as you want up that show you do not pass a truck in the roundabout they do it anyway

1:46:49 we we can't fix stupid people are gonna do stupid things and they're going to get hurt we've put a ton of money into different places for people to walk across the street instead of jaywalk and i see people jaywalk every day they'll jump out of an ltd bus go right behind it and they'll walk we've had a lot of people killed that way but again i don't think i should have to give up my freedom of movement just running around in my pov for somebody else's safety the truck routes that we have now need to be established and kept that way we need not build any roundabouts at all on any one of these truck routes you have trucks as long as 105 feet it's got over nine to ten feet of of off

1:47:36 tracking which is where the trailer goes when i go around the roundabout down here and uh oh uh glenwood thank you sir the double is just almost impossible with 53 footer if i'm going to nine wood and i'm coming off the freeway i have to go down franklin so i can do an automatic feed when i leave i have to go down main street and take pioneer because my rig just doesn't have enough room another thing that folks here in springfield and oregon should realize about 25 of the people that are out driving commercial trucks right now english is not their first language it's their second most cannot read and i don't even understand it if you

1:48:21 read the manual to become a commercial truck driver you need to read and write the english language but we are bypassing that because we don't have enough trucks so i guess my whole thing is you're making my job really really difficult and i go not only to just businesses but i actually make deliveries to residentials so i go into different areas that most people probably wouldn't in a commercial rig the longest trailer i usually have on that is 40 feet the shorts is 28. so i'm just going to keep running over signs and i'm going to keep running over concrete

1:49:06 i yield thank you i do not have any more cards are there hands being raised yes we currently have one hand and that is chris mcallister and chris you should be able to unmute your microphone thank you mr ledotti mr mayor members of the council my name is chris mcallister i live in ward 3 off of 12th street i'd like to acknowledge that as volunteers that you all carry a heavy lift that you serve our community through rules and regulations and also through your personal driven goals to try and make this community better i like to recognize personally counselor stare and counselor mo who

1:49:52 know the names of some of our fallen and some of our living who are in desperation i'd like to thank the counselors who have been part of the local non-profits fundraising and supporting these efforts through and through as we try and gain weight i really want to ask the new coming counselors and and counsel to look at what are we going to be doing over the next few years as we address not just housing but people who don't get into the housing for whatever reason whether the house is not built to hud standards and thus does not qualify for a voucher or whether the property is in a more lucrative spot and so business will take the house even though it's built as a house we have a lot of options that we could do but people don't know what springfield wants to do i appreciate mr

1:50:38 mayor's participation in regional outfits but it's not enough for our community we are losing two springfields two sprinklers to every other uh big city in our or in our area because of the fact that our people are displaced and have to go to other cities to get basic services we have camps entirely of springfielders in other communities because we don't take care of our own outside of a couple projects that are really hard to get people into so i really ask as we look at the gem of springfield glenwood i hope that we have representation that looks at solutions like steve mo and leonard stare have in those areas to try and resolve them to help play people like mr guthrie and mr lynch have

1:51:23 futures in neighborhoods that they've paid time blood sweat and tears for but not have it be a band-aid and swept off to the county seat i have grave concerns about what our incoming county commissioner has said is the springfield way of dealing with our own house because i'm burying too many of our people waiting for springfield to find out what its way is we are very appreciative for every effort that you all do that brings us closer to a wholesome holistic integration of all of our peoples brown white black spanish speaking english speaking hindi speaking we are springfield and we deserve to be all considered and we need to have more than just the loud be heard i know i've spoken several times in these hearings and there is a theme there's a theme of

1:52:09 compassion and of accountability i believe in y'all and i hope you believe in all of springfield because we can't wait any longer for people to be helped thank you very much the next speaker is sj lore sj you should be able to unmute your microphone sj we we can't hear you yet i don't know if you're speaking now we still can't we still can't hear

1:52:54 you don't wait you might have just been there you're you're muted again so um if you could try to unmute we might have just heard you can you hear me now yes we can yes we can awesome thank you sorry i'm connected to a new speaker tonight so we're working things out here i appreciate everyone that has spoken already and i just kind of have a question slash please correct me with the correct information kind of thing going on this evening i would just like to throw out there that there should absolutely be term limits to the time allotted to sit on the city council

1:53:39 if there is um laws in place that have a time limit i'd love to be made aware of those because i can't seem to find that information online and if it is not something that is in place i think that it is extremely beneficial [Music] sj i think we lost you again we're gonna sort of can you guys hear me you are back

1:54:24 all right what was the last thing you heard uh that you wanted us to look at term limits yes um because as a community member i understand that you know there are certain reasons for change and there's time for change and time you know is a tricky subject and it would be extremely beneficial if there were term limits for the city council thank you thank you sj we have no other hands under business from the audience is there any council response leonard

1:55:10 great thank you mayor um i'd like to thank chris mcallister and raymond miller and edgar allure for their comments um chris in uh in your case i i think your comments dovetail in an interesting way the the fact is that we are treating um drug and alcohol and mental health problems the same way we are treating um homelessness and that is emphasizing punishment instead of rehabilitation or helping people get off the streets um if we could decriminalize homelessness then that would go a long way i think toward financing the projects that you were talking about um ray miller i i was the drink driver

1:55:55 for 20 years um i know exactly what you're going through i had to negotiate roundabouts myself generally with doubles which was a slightly lesser problem but the same the same set of problems and one of the things that i'm trying to do and i understand it would have to be done at the state level is take through trucks completely off of main street but i know that you're in um i think ward 4 and that would not um that would necessarily that would not necessarily mitigate your problem but i think it might mitigate some of the safety problems that you were talking about um sj lore i don't know if we have any um if we have any term limits right now i

1:56:40 though the way i see it and you know and i'm saying this as a counselor so take it with a grain of salt um i i think the main problem in getting younger people to run for office is in possibly compensating the counselors um there is there i know there was an ordinance that proposed a proposed stipend for the uh for the councillors a number of years ago and it went down um i think that that's going to be a good first step toward um engagement of the younger generation and um i appreciate all of you speaking up tonight thanks merely

1:57:29 um yes i i just wanted to speak up and say that when the council asks for information or follow-up information it would be really appreciated if that information came through um because we would be more able to help with some of these things that have been brought up um i have in the past asked for follow-up information follow-up contact and have not received it which is one reason why i'm making the comment i'm not going to be around much longer but it will be certainly be helpful for people following me and for the rest of the council if when you ask for information that it's provided so that then the council can follow up with some of the suggestions and ideas that have been made thank you corey thank you um and i i want to thank

1:58:15 everyone for coming and um sharing your comments tonight and i appreciate and i appreciate the diversity of of comments that folks had to to bring forward and i just wanted to mention um that um counselor stare is right and sort of the tip of the iceberg of how do we open this conversation as a community to make sure that we have diverse representation in our elected officials and it's right that there's no compensation and the amount of time that it takes and what it takes for folks to run and all of those things are real um and i think we haven't really dug into that conversation as a community we're even having a challenge having that conversation as a state in terms of like what does that look like

1:59:01 for someone to take time out to do this um so i think i just want to add on to that yeah so thank everybody for coming and i would like to say as one that one of the newer counselors and the one who's going to serve at least some other time i mean i so i've been doing a lot of stuff even before i was on council so me being on council hasn't made me it hasn't really changed who i was as a person as somebody who's midway in their career as well as somebody who's very engaged in a very small demographic aka the black community in the state of oregon period sometimes holding these positions aren't really conducive to

1:59:46 uh having any type of self-care and so when i've spoken to people about you know getting involved and all that stuff i mean it's hard especially for i mean i've lived here five and a half years you know it's hard to see oregon as my long-term place and so i think a lot of people are like well this ain't my hood why should i get involved but then they're also trying to focus on that self-care and so while i agree with everything you said i would ask everybody who's listening to think about how can we create community we talk about housing so much housing but guess what housing is just a place to live and sleep if there is nothing done to create an actual community and so if we want different types you know

2:00:31 uh we want some type of diversity not just racially uh but age-wise career-wise we need to figure out a reason why people would want to stay here in springfield because let me tell you it's not necessarily that easy so i mean i challenge you i challenge myself i challenge everybody to think about how can we honestly create a community uh that's gonna want people to engage uh or not burn out certain people so much that when they're off they can't even think about being in a meeting for two or three hours so that's my challenge to everybody all right thank you um i've got just a couple of comments i i wanted to note for leonard since he's not in the room um that the staff was out with mr miller

2:01:16 just trying to get a little bit of additional contact information because i think he's got some interesting insight for from from a trucking perspective uh for for chris um i know you've brought up sort of drug treatment mental health for a very long time and i just want to flag for you that the council is having a work session in the fall related to a potential substance abuse court in the legal system and we're getting initial information about it what it might look like what it might uh what it might do but it it it's at least the start of a conversation as well as the significant amount of money we spent the sort of spring term uh spring session programming for different um for different needs in the community that ranged all the way from housing to uh

2:02:03 the eagan warming center so i think it's worthwhile to note that while we still have a significant problem that the council is you know is looking for different places to sort of respond in a way that in in a way that that makes sense and continues to move the needle on with the community and i know that you will be involved and give us plenty of input when it comes to the fall um when we have that work session lastly um i think that you know there's an interesting question all the way about how do we continue to get more people involved in in councils boards commissions it is very very common for for me to get a question of from people that are interested in running and i would just encourage people that are interested in running to run but more importantly

2:02:48 um get on boards and commissions right like one of the single best thing you can do right now for your experience and to start to to start to build a path towards something running for city council even if you don't think that you want to run you know until 10 years from now is to seek out a board and commission so that you can get exposed to issues that you're interested in or even if you don't want to run for council you know getting involved on local boards and commissions is a huge value to the to the community and that goes for all the team springfield partners but i appreciate everybody that's testified thank you next item please next item is business from the city council one item a presiding judge employment agreement amendment and nathan bell is here for the staff report

2:03:35 and then council woodrow you raised your hand did you have a question before i started you're on mute i i was i had a thing for business from city council but go ahead i'll go after you i'll go after you okay uh good evening again uh mayor and council uh this item in front of you this evening is a request for a motion to authorize the mayor to sign a employment agreement amendment uh for james tierry uh our city presiding judge a little bit of background on this um when we recruited for this position last year there was recognition that having this position in the city's comp plan would be a benefit not just for the recruitment and retention but also for administrative efficiencies

2:04:20 due to the expedited process at that time we didn't have time to work with our comp consultant to determine where it would go we had a good idea but we didn't know for certain um now we've had that opportunity and determined that it would go on to the uh e-91 pay band similar to our city attorney in terms of education and experience requirements uh and so this uh amendment is just adding language that moves the presiding judge onto a payband uh when we negotiated the salary we aligned it with the pay band so this won't result in a pay increase they just slide right over into the same pay however their one year anniversary comes up in august and similar to other employees they will move on to the next step of the pay ban at that time uh any questions for me

2:05:06 uh i think marylee's got no that is a other business from the from the council all right i i don't see any other questions um steve i make a motion to authorize the mayor to sign an employment agreement amendment with james tyranny for the position of municipal court presiding judge second all right neil can you call the vote please yes counselor pitts all right counselor yes johnson radley yes counselor stare aye sponsor woodrow yes counselor motion passes five yeses zero no's and one absent next item please any business from the city council merrily yes

2:05:51 yes um i just wanted to commend the springfield police department for their k-9 tournament uh on saturday the silky field stands were probably full to 80 capacity um it was a great crowd it was a great set of trials we had 12 different uh officers and k-9 officers involved the weather cooperated we only had some a little bit of sprinkling in the beginning and then those guys opened up was nice and a little bit of sun and and so it was it was great i think the public enjoyed being back after three years um and having an opportunity to see the dogs and the officers i know i saw i saw quite a crowd go down onto the field afterwards to meet the various officers

2:06:37 and canines and um as far as i could tell everybody had a great time and it was really it was very well done and it was nice to be back after three years and i just wanted to commend the police department and the canine unit um officers and dogs for a great a great event i will just note that you we we did go it was a great event too um for the last three days my twins have been running around the house with taking stuffed dogs through different uh obstacle courses and then timing their timing their accomplishments so i thank the police for that

2:07:22 next item please the next item is business from the city manager item one fiscal year 2023 community development block grant cdbg annual action plan aaron fightfield is here for the staff report good evening mayor council i'm here tonight uh seeking your approval for an updated fiscal year 2023 community development block grant annual action plan as well as authorization to negotiate and sign the relevant grant agreements as you recall community development block grant funds are funds the city receives annually from the u.s department of housing and urban development primarily to support low-income residents in springfield

2:08:07 through a variety of strategies this plan to came to you last during the may 23rd work session staff presented the community development advisory committee's recommendation for funding including support for home ownership assistance low income the low income home repair program partnership with lane county for human services land acquisition for housing and the community project requests to assist st vincent de paul's roof replacement project for an affordable housing development as well as support for a tree planting pilot project in low-income neighborhoods during that work session council gave support for each of these strategies and i thought we were ready to move forward

2:08:52 surprise there was an additional request that came in after that work session that request is in your packet it's from catholic community services of lane county they went ahead and looked at their budget for the oasis edition and came in with an additional additional request for community development block grant funds for that edition as you recall last year uh see catholic community services proposed constructing an addition to their service center that would create a permanent home for their oasis a day center for the oasis program so supporting unhoused families with children um at the time council awarded uh that project 322 000 in cdbg funds um

2:09:40 staff have worked with catholic community services for the last year on that project and for various reasons we've been trying to get that project move forward but as we're just about ready to go we went ahead and looked at the budget again and it's increased about 150 180 000 and so you'll see um that request from catholic community services is to bridge that gap while also putting additional funds of their own into the project so um given council support for this project previously the advisory committee went ahead and held a public hearing on june 8th and discussed this project and ultimately decided that they wanted to amend their allocation recommendation to council

2:10:25 to fully support the gap um i think part of the consideration there is that there are non-federal funds or non-cdbg funds namely arpa funds that are tied that the city can use for affordable housing specifically for land acquisition and so the cdac the advisory committee felt if they were to reduce the line item in the cdbg funds for land acquisition by the amount that's that catholic community services was requesting there are additional funds that we could still support that effort and that wouldn't be lost so you'll see that amended recommendation from the cdac in your packet in attachment four um

2:11:10 i can answer any and all questions are there any questions damien hi uh going back to the tree piece did we ever find out what type of trees they were and if they would add pollen to the air to make people suffer even more damien i asked this question but i think i asked it late when someone was on vacation and everyone's like oh that's a great question um and i i it is so i people are aware and everyone is agreeing like oh gosh i hope not um so um i will flag that again to make sure that um

2:11:55 like the non-pollen creating trees are um perhaps preferred sorry about that all right any other questions all right let's see two motions here did we do one than the other or how do we do that okay then the first motion to approve the community development advisory committee's updated recommendation for the fiscal year 2023 community community development block grant annual action plan second all right it's been moved and seconded um could we call the vote please yes counselor pitts all right counselor mel yes councillor rodley yes answer stare

2:12:42 aye councillor woodrow yes and counselor pictionary motion passes five yeses zero knows one absent now i want to make the second motion authorize the city manager to negotiate and sign agreements with saint vincent de paul of lane county and catholic community services of wayne county for their cdbg awards second all right neil can you call the vote yes councillor pitts aye councillor mo yes councillor radley yes answer stare hi councillor woodrow yes and counselor pictionary all right motion passes five yeses zero knows one absent all right thanks erin next item please any other business from

2:13:28 the city manager just a couple of quick things one i just wanted to make a comment uh to counselor pitts i 100 support your your quest to reduce the pollen load in the air and my allergies have been horrible this year and i don't know what to do short of walking around in scuba gear so we will definitely make sure that we are not increasing that pollen load which seems to say hi every day irrespective of what day that is also uh councillor woodrow i wanted to thank you mayor van gorden councilor pictionary for showing up for the k-9 competition um i was there i had a great time it was wonderful to see so many members of our community it's a wonderful event it's free a great thing to take your kids to i was

2:14:13 i wanted to take my dog so he could see other dogs being obedient did not do that um i will say you know it i was really struck with um how well those canines are trained and and just there's the recall and the way that they're able to send track uh that takes a lot of dedication and training uh by the k9 officers and their handlers so i just really appreciate the camaraderie and with the community and the support of our police department that's all i have all right neil next item please next item is business from the city attorney item number one authorized appeal of state land use planning rules and christina kraz is here for the staff report thank you mayor i am before you tonight to request the council authorize

2:14:58 the city attorney to retain special legal counsel for the purpose of filing an appeal to oregon administrative rules that are expected to be adopted by the land conservation and development commission called lcdc at their meeting on july 21st later this summer these proposed rules would amend oregon administrative rules that place requirements on the city for housing for planning around housing transportation and then regional scenario planning in conjunction with lane county and eugene we are requesting to request legal review of these rules by the oregon court of appeals the city of springfield has been engaged in providing substantial comments to lcdc and to their department staff regarding the city's concerns and issues with these proposed rules

2:15:44 but we have been unsuccessful in seeking resolution of these concerns to date the rules are often referred to as the climate friendly and equitable communities rules and i note that we have not objected to the purpose of the rules or the overall objective of the rules but rather the high level of prescriptive detail and the rules and the fact that the flexibility um that they're trying to provide to local governments is simply not going to work for the city of springfield um to achieve our local priorities and so i'll take any questions other than other otherwise i would um ask you to um authorize uh retention of special legal counsel in the event that permanent rules are adopted merely

2:16:29 yes uh i just wanted to say thank you for all the information you provided with this i read through the the letter and and read all the different parts and appreciated having that information and and behind this uh 100 i i think it's really important um to to go forward with this and and and stand up for ourselves because basically that's what we're doing is just standing up for ourselves and saying hey you know we necessarily we might agree with you ideologically but we need to be able to do it on a practical level so um i i thank you for all the information i appreciated having it corey did you okay leonard um thanks mayor um i i wanted to ask um

2:17:14 attorney crass um if there was any kind of further communication with other cities in the meantime um have we uh have we gotten any kind of a an idea about the emotion or a a an action that another city is taking right um counselor stare the rules have yet to be adopted yet and um the springfield city council takes it summer recess earlier than other city councils so i expect that there will be decision points coming before other local governments however i do not believe any of those conversations have yet taken place or decisions made on the part of other local governments due to the timing of the rules not yet being adopted and the

2:17:59 um the springfield city council summer recess starting a bit earlier than others understood um i just wanted to explain to people who had not attended the previous discussion which i actually i guess they couldn't have um that i um that my objection has to do with the fact that springfield might be going it alone on this and um on that on those grounds i'm uh i'm going to be uh voting against this right now and i and and i think leonard um i don't think we're going to end up going alone with this the the letter from loc from the mayors i believe had either 27 or 30 mayors on there that were expressing the same position now

2:18:44 obviously we don't know what the other cities are going to actually do but there's similar sentiment through a variety of cities that are out there we just have we just happen to be moving first on this any other questions steve i've been following this with great interest when i first saw the list come out of the governor's office the land use planning rules mandated and and not going to the legislature legislation it's going to be laid right on the cities all the cities the whole state it's going to be a mess it's going to be expensive and we're getting out and fighting ahead and i'm glad we're doing that and i think there's one other comment to to make about it is really our our letter outlines you know

2:19:30 um significant areas of concern um and we're in our going position is we continue to ask them to address them they are not there that yet it's just this thing's going to take more time and we hope that they take it any other questions all right steve motion okay a motion to off okay motion to authorize a city attorney to retain special legal counsel for the purpose of filing an appeal of organ administrative rules expected to be adopted by the land conservation development commission lcdc at their meeting on july 21 2022 amending or chapter 660 divisions 8 12 and 44.

2:20:15 second neil could you call the boat please yes counselor pitts all right john slurmow yes councillor rodley yes counselor stare no counselor woodrow yes and counselor pictionary the motion passes four yeses one no and then one absent next item please uh next item is alternate alternative review of the main street safety project this is resolution number seven a resolution providing an alternative review process for the main street safety project as permitted in springfield development code for metro plan amendments christina kras is here for the staff report thank you again mayor and council this resolution before you tonight is a mechanism procedurally to document um

2:21:01 the council's desire to not proceed to public hearing on the version of the main street facility plan that was presented to the planning commission and recommended by them for city council approval the springfield development code and the metro plan which is the overall regional framework plan for eugene springfield metropolitan area has certain procedures required to make amendments to that plan including the applicable to the main street facility plan this is a procedural step that allows the city council to take a step back from the planning commission recommendation develop a council alternative to the plan and then move forward to public hearing with that version without either having to have a city council hearing on the planning commission's

2:21:46 recommended version and also without having to send the council's alternative back to the planning commission the resolution also includes direction to the committee for citizen involvement which is the springfield planning commission acting in that role to adopt a supplemental community engagement plan that will capture the input the council provided at work session earlier today and then potentially in the fall any additional work any additional guidance the council might provide or the governance team might provide and that is to meet our requirements under statewide planning goal 1 for community involvement and planning decisions thank you um are there any questions merely not necessarily well i guess there is a question basically what we're doing is we're putting up a stoplight

2:22:31 to what was recommended from the planning commission is that correct and then rather than having to go in a back and forth process of we recommend this go back and back between planning commission council we are basically starting at this point to create an alternative plan is that it's am i understanding that correctly yes counselor woodrow you're essentially um not moving forward putting up a stop line and not moving forward on the main street facility plan document but you are not throwing out the entire record of the work that has been done so that you can continue to build on or supplement or change or add to information that's or outreach that's already been done people

2:23:18 that have participated in the project in front of the planning commissioner in front of the city council would remain participants with standing to engage later on in the process as well as new interested parties that may come in and participate in the process as well so this is going to give us an opportunity then i know that i know for me there were parts of the plan that i didn't necessarily thought lined up with each other and this is going to give us an opportunity to dig into that and and create the clarity that's necessary as we develop an alternate plan is that correct that's correct instead of taking the facility plan document the planning commission recommended and then making amendments or tweaks to that you would start from a blank slate or a clean

2:24:03 slate and build the elements the council would like to propose for future public hearing um and then you would take feedback on that and make further adjustments as you'd like thank you other questions steve okay i make a motion that we adopt resolution number seven second neil could you call the vote please yes councillor pitts aye councillor moe yes counselor bradley yes counselor stare aye councilor woodrow yes and counselor pictionary the motion passes five yeses zero knows and one absent next item please any additional business from the city attorney i do have one additional a bit of business i'd like to do an

2:24:48 introduction tonight we have our legal extern named sam hamilwitz he's in the audience and i just want to take an opportunity to introduce him to the community into the council sam's a law student at the university of oregon he has a background in education and is originally from texas and um you know kovid sort of um put a stop temporarily for us having externs but it is really great for our office to have legal externs they bring a lot of fresh energy and we always learn more from them i think that they learn from us um so anyway sam is here in the audience tonight and i just wanted an opportunity for him to um see a council meeting and he'll be with us through the summer so anyway sam hamilton this is the council in the community

2:25:34 welcome sam hi sam all right thank you um that looks like all our business this evening we are adjourned have a good night everybody