Springfield City Council — December 5, 2022

0:03 I'm going to call the Springfield City Council work session to order with roll call Mayor Ben Gordon here councilor Pitts counselor Mo here councilor rodley here Council stare here that's our Woodrow and counselor Pictionary here thank you uh councilor Woodrow's excuse for the evening and we are expecting councilor Pitts here soon we have one item for the work session tonight uh not emergency medical transport with Chief Kavin bear Council thanks for having me um happy to update you guys tonight talk a little bit about uh the non-emergency transport contract we have with Mid Valley ambulance what's going on with that a little bit of background of of

0:48 other ambulance work we're working on between our two cities and uh just kind of looking for for feedback from the Council on our recommendation so without further delay I'll kind of get into the presentation here no worries oh

2:45 I guess Chief you're just gonna have to describe them they're they're pretty easy it's not as exciting without the colorful Graphics that you can get in Powerpoint well while we're working on the technology and in interest of your time and to give plenty of time for questions and comments out start to go through the slides manually

3:31 if that works for you all okay um so Mid Valley ambulance gave us a notice of an intent not to renew their contract for providing non-emergency transport within the cities of Eugene and Springfield at the end of FY 23. their current contract expires June 30th of 2023 with the option to extend one more year before we have to go out for a formal RFP process Mid Valley ambulance provides contract non-emergency transport services including transports from care facilities Urgent Care transports hospital to hospital transports and out of area transports among other Suites of Private Business that they conduct within our area that include a robust wheelchair

4:17 and stretcher car service for those non-medically necessary transports that occur hang on one second Chief counselor Pitts just texted the up there he is all right but keep going okay so that's a little bit about their their business they've been with us uh in in the region or we've contracted this work uh since 2008 within the City of Eugene in 2010 uh within the City of Springfield Mid Valley began to reduce their services that they're not contracted to provide on behalf of the Cities uh that included wheelchair and transport services so oh here we are I'll pause just momentarily

5:23 or I'll keep going we'll catch up um so they began to actually reduce those physical services that aren't contracted as of November 4th of uh 2022 and to this point they have completely stopped with the wheelchair and shut your car transport services that initially had some issues with congestion in the hospitals longer wait times for us to offload patients it was a part of those stretcher car wheelchair services are taking patients out of local hospitals back to their nursing homes or to their houses which free up bed space in the hospital and so there's there's a little bit of what they call through throughput problem from the ER through discharge and then back out of the facility that causes some issues for us longer wait times for our ambulances longer wait times for

6:10 area residents in their uh seeking medical attention at the ER and then um oftentimes you can see where 9-1-1 system resources are misused for return transports meaning they're taking Advanced life support ambulances or basic life support ambulances off the street to perform this work we are fortunately able to kind of get in front of that there's some education for dispatchers and Facilities that that's not what the 911 system resources are for but we've definitely felt the impact as I started to leave the area so as we look at our non-emergency contract options or how we might deal with this departure the first was exploring the possibility of a new RFP

6:56 process exploration revealed that the the work would be challenging to find a contractor willing to do it in our area a couple things that were drivers from that according to AMR in Portland which is American Medical Response one of the largest privately held ambulance providers I basically said that the non-emergency service work if you don't hold the entire system it doesn't really pencil out in the way that they need it to and so you're not going to see many coming to bid the work in particular AMR has looked at our rfps in the past and decided that this wasn't a big enough market for them um the other provider in the state is operates as Falk ambulance they're an

7:42 international ambulance provider they've actually gotten out of this business altogether any of the contracts that they held for just non-emergency transport work and so what that told us was um it might be a waste of Staff time if we spend a lot of time trying to go out for an RFP and don't get any bidders while at the same time we needed to make sure that we were prepared to bring this work in-house if for some reason the private contractor Mid Valley chose to stop providing service in our area really at any point in time so that was the other piece of the work that we've been doing um is recognizing that the work on the system redesigned that we're doing for

8:28 ambulance transport has prepared ESF to assume this workload and the positions necessary to complete the mission all within that that kind of Suite of new positions that we've created there's a potential for added transport capacity accessible by the 911 system which we already utilize Mid Valley ambulance when we're out of ambulances in the Eugene Springfield area to back up our units in the 911 system um and then the initial forecasting suggests that there's a potential for costs uh recovery that will help stabilize our our ambulance transport funds at least this work if not some additional services so before we continue kind of what we're looking at at our recommendation as I

9:14 mentioned before our EMS redesign goals that I talked about we'll have another work session in 2023 to really explore and talk to you about our goals there but what we're doing is reclassifying how we staff our ambulances and what types of positions that we're utilizing seeking single role ambulance only Staffing for a number of our our transport units within the 911 system with a goal to address our critical system capacity increase unit reliability provide 24-hour Transport Systems supervision and so that's both for our units on the street but also the interaction and patient flow within the hospitals stabilize our basic life support Staffing and creating an EMS

10:01 only career path with an opportunity for a new Workforce which is important for us that instead of just adding a specific type of resource that can't go anywhere that we bring community members into the organization and they have a career path all the way up to the top of the organization if they so choose without necessarily becoming fireworks Leonard um should I wait until the end of the presentation uh how far are we we're about halfway through it it would probably help I might answer some of your questions as we finish through okay and just leave your hand we'll get to you keep going okay sounds good so the next next page is just to talk a little bit about our our system capacity

10:48 um Advanced life support units were frequently out or low on units they're frequently being dispatched to deal with basic life support calls there's reliability concerns as a part of our uh using them as part of our NFPA response standards and then also limited ability for them to train in both fire and EMS disciplines while they're on duty our basic life supporting ambulances uh their unit hour utilization exceeds acceptable standards we've seen that with initial Investments on the Eugene side and our redesign work that the utilization is starting to drop into acceptable or industry standards staffing has been unreliable we've used some Savings in the redesigned work to increase the wages for that Workforce

11:34 but they're still frequently out of service just due to Workforce availability as they're going to school um we've addressed a substandard compensation package but they also still continue to require ALS support on all their calls I mean a paramedic assesses our community members when they when they call for help and then makes an appropriate transport determination the next side um so that's this is our current demand within ESF and then this is the non-emergency demand sorry the charts that we use are tipped differently but what you'll see is both systems seem to Peak at predictable times meaning as we add capacity we're targeting the same hours and that's where the the big part

12:19 of our our work is is making sure that as we add resources we're adding them when they're needed and not when they're not so this is just a quick snapshot of the FY 22 call volume in the non-emergency transport work it's another almost 7 000 calls in 2022 ESF fielded nearly 48 000 calls for service so um it's not a insignificant number of calls that will be coming into our system so our recommendation at this point is to utilize the city of Eugene's ambulance transport fund to assume the responsibility of the non-emergency transport work so think of it like um

13:07 they're the new contractor taking on this body of work as it relates to the calls that are generated in the City of Springfield uh City of Eugene has the job classifications necessary including BLS Tech single roll EMT and single role paramedics to service this work and the non-emergency transport Revenue in one uh ATF for greater efficiency and Workforce continuity allowing us to hire recruit and and kind of contain that that Workforce that body of work the chart here you see is just a kind of a representation of despite the community sizes uh the calls for service are generated almost equally between Eugene and Springfield a lot of that has to do

13:53 with the fact that transports between University District and or Riverbend Hospital are the top two sources of non-emergency transport work and so um they're balanced pretty well Financial considerations for this Revenue hit Revenue history from Mid Valley ambulance shows that under our deployment Pan the service will operate in a revenue positive position it's not a significant number but we're able to add those unit hours into our existing system the necessary billing and supervision business management to help help navigate that that body of work Grand Emergency Medical Transport

14:38 Funding will help supplement a portion of the service delivery that's not available to the private ambulances um and so that's a that's a place where we see that revenue for doing this work swing in our favor and then Revenue in excess of expenditures can be used to stabilize the ATF uh funds in both cities or help fund future EMS initiatives without Reliance on general fund support so the transition process um as we see it we would negotiate a transition timeline in speaking with purchasing our ability to modify the contractor recognize Contracting with their Workforce for a period of time until we can bring

15:23 those staff and their units under the ESF umbrella completing the necessary background and psychological requirements that we expect for our Public Safety providers we negotiate a lease purchase of five fully equipped ambulances into the fleet so the two things we need to accomplish is are a fleet and Personnel uh purchasing ambulances on our own right now would take well over a year for us to receive those units if we were to go a different path um the Contracting of the Personnel Services again that will that will help us with a smooth transition not only are we concerned about addressing the work for our community but also this Workforce that they see a more stable transition from one employer to our

16:08 employment identifying Bridge funding the City of Eugene is is working on fund availability for us as you may or may not know it takes 90 to 120 days from when we provide service for the revenue or the bills to start rolling in so we recognize that we need to be able to operate for a period of time with that and then initial ongoing uh Contracting billing support we recognize that our billing staff they have a lot of work to catch up with in their own shop and so bringing another 7 000 calls on this will give us an opportunity to hopefully push that out move that body of work to a billing contractor to help us make sure we're capturing the most Revenue possible for this work

16:54 and then lastly I'm just thinking about the future of EMS and we'll touch on this more in a future work session but it's an ever-changing Healthcare System with a lot of dynamic needs um we're a critical safety net for our communities and the service we provide our redesign will position ESF to grow with changing demands diversifying our services and the workforce that provides them deploying the right resources to the right cost providing living wage career positions at every level with opportunities for growth and creating capacity to plan for and anticipate future needs within the communities we serve all right Leonard oh you've lost Leonard

17:40 Corey okay um I have a few questions and it may just be that I'm not tracking or they may just be my typical messy questions um so in the part where you're talking about um the sort of the redesign um where is it another recommendation okay nine of 12. so it sounds like this is going to be paid for up front out of the sort of the Eugene's ambulance transport fund is going to do The Upfront costs um does that mean that how does that work with the sort of the employees and how it's going to be set

18:26 up because I know now we try to split it between Eugene and Springfield as kind of like either or you know and knowing that these folks are working together as a team and so how is how is that gonna like are they all going to be under like Eugene is employees or is it just going to sort of perpetuate the like right people hear four people there that's a great question um and that's a part of why our recommendation comes forward that we keep this book of business together under one of the atfs meaning that those employees would work for the City of Eugene and their fund 592 which is their their ambulance transport both for employee continuity our ability to schedule and plan operationally the BLS program is the same way as despite that's a 9-1-1 street level resource

19:12 within the City of Springfield that the revenue it generates comes into the Springfield transport fund but those employees they work for the City of Eugene the City of Eugene has the BLS classifications um the ambulance redesign as we move into that phase that's a broader conversation that we've been having with staff of recognizing as we create a new Workforce depending on what happens with governance if if we don't change any of that we move forward there's a recognition that there's a body of that work that belongs in Springfield and people having the ability to come into that new classification that new position within the current model yeah

19:57 I thought about the future version of it and then the second piece of that would be like how then would Springfield pay for its part of it you know if Eugene is taking get if the funding is The Upfront funding is coming out of Eugene is it going to be like a like a bill back to Springfield or just is it all going to be over at Eugene but how do how do we know what it costs to pay for our part of it so and that that's the important part of looking at this is a book of business you know the non-emergency transport is even more of an Enterprise I would argue than the 911 service right 911 service there's a there's a lot of you know how do you determine your essential services and and fund those this work and as we moved into this work as a recognition that um if it doesn't make sense and it puts

20:42 stress on our current funds in either city um it's not something that we should do here we recognize we have a legal responsibility to do it in the forecasting suggests that we will be able to recover the costs for doing so um and so there is no liability for Springfield in this it's almost like thinking that Mid Valley stepped away there's a new contractor in town it just happens to be the City of Eugene that's a simple way to boil down how this might work thank you for the presentation appreciate it so and I think all right we spoke a little bit about this earlier so I wanted to get more clear in my head

21:27 so you're going to have a dedicated staff new staff that are going to be dedicated to providing Medical Services that's my understanding which makes great sense um and the other part is that where we have firefighters that are dual certified as paramedics and firefighters is that correct yes and so the ones that are dual certified and let's say you take on more firefighters when you have your new firefighters are you going to go through the expense and pay them more than what the basic firefighter gets by dual certifying all new firefighters

22:13 uh I think this this opens up for a bigger conversation through the the uh EMS redesign work but also recognizing um our planning work going forward and saying if if we have a dedicated Workforce that's providing this work we still have a responsibility First Response EMS um we have a busy system we saw somebody recently experiencing a heart attack um waiting too long in our opinion for an ambulance to show up but they had a fire crew with them with certified paramedics to to help provide that to answer your question you know do we think that we continue to you need to have 250 paramedics on the fire department I think the answer is probably not um that also in doing so it's not you're

22:58 just a matter of of cost savings it's it's recruiting paramedics are getting harder and harder to come by as well and so we will continue you know I think our communities uh and and our Workforce takes great pride in the fact that we provide Advanced life support First Response through our suppression assets and so there'll always be dual certified Personnel but I think where you're headed with that is yeah there probably won't necessarily be as many on the suppression side in the future as we move through this planning because it does seem that that would be quite a savings not having to pay people premium dollars to be multiple certificate to have multiple certifications but it would make sense too I mean I I

23:44 it just looks like it would be kind of a scheduling nightmare in regards to make trying to make sure like in your example you had a firefighter that had was able to provide Advanced life support for somebody who's suffering a heart event um so again your argument by saying okay let's make sure we have some of those people available at every call and then you have to look at okay well how are we going to do that if we have only some firefighters are not certified to that level and some that are so you're going to create a new classification to be able to schedule potentially no so we've operated with EMTs EMT intermediates in particular within the City of Eugene for a long period of time

24:31 Springfield's only hired back when it was Springfield Fire and Life Safety all paramedics just because of the number of suppression assets versus the number of ambulances that they add to staff you know becomes more problematic in a larger more Regional agency like we've become um you know there's that economy of scale and the number of Staff available to do that work and so we're used to scheduling around having folks that aren't necessarily paramedics to make sure that each rig has advanced life support and there are a number I mean pretty much every peer agency to Springfield or Eugene Springfield Fire Within the state of Oregon provides Advanced life support via their first response thank you

25:20 where does the funding for this come from so the bridge funding um even the cost of it in the long run uh we have the non-emergency ambulance service now how are they funded so it's fees for service okay um there's a number of different ways there's private pay there's Insurance there's Medicare Medicaid there's the gemt um that comes through the Medicaid system to help supplement operations and then uh there's another one which uh you know the the term is the you know was the agency of Last Resort a pair of Last Resort sorry uh meaning that if we really get into bind in the hospital needs people cleared out that we have contracts with them to move

26:06 people out of the hospital if necessary so we have property taxes to pay for a fire and then a special Levy here in Springfield for fire and beyond that for the for temporary Ambulance Service that is paid for outside of that thank you for service this is not a tax supported operation okay okay um the well thank you for the presentation uh the one I guess the one question that I still have outstanding in my head is really getting a look at like what the F both uh I guess the The Five-Year Financial forecast Associated to it is right because I know it throughout the presentation it's really saying hey that

26:51 we're going to be this is going to generate Revenue um it's got positive cash flow the two questions I really have are around what's like confirmation that as a city we don't have any Capital outlay here right we're not correct the startup cost is all borne by Eugene and the second piece is understanding what the five-year Outlook is going to be Associated to this right because if it makes money in the first year right and then it's driving liability in the out years right like we still may have to do it but I want to kind of understand you know is this bigger than a bread box yeah and I I think that's a a great question and for anybody and they can probably back me up on this is trying to forecast the ambulance transport system

27:37 you know beyond just a couple years and what's going to happen is sometimes difficult unfortunately in uh 2023 we're going to see a rate increase of 8.7 percent for Medicare Medicaid services which help keep up with the cost increases that we're seeing um but this again this body of work is a little easier to control and at the end of the day if we find ourselves in a position where it's not penciling out or it's creating potential liability in the out years we can always go for an RFP we can always test the market um I think you know it's we're always asked to consider um what does the whole system look like and where the liabilities are associated

28:22 with that still pencils out in our favor and in particular I think if we look at what the community's expectation is for our services or even how Lane County code calls out our responsibility in it that we never necessarily get out from underneath it and there's not a financial benefit to do so yeah and I and and I understand that we may were probably making the right sort of financial decision I think it's my desire to see this sort of financial forecast to understand what is our actual risk in the out years right because it could you know it could be low risk we don't know that right like it's not about I think understanding that the forecast is going to you know sort of be a Precision level operation that will land us on a certain Rock on the moon but knowing that you know when

29:09 when you look at when you look at out those for yeah down the road what actually is is the risk um now I guess the second question that I had about it is is there going to be a supplement to the memorandum of understanding between Eugene and and Springfield about this like what what codifies this is the contract arrangement so the best way to address that is how we modify the contracts with the cities which referred to kind of in that transition process is um from here if if what we're getting from from councils like we're okay with kind of continuing down this path assuming you get an ESF keeping the book of business under the City of Eugene at least for the time being we would then work with legal and purchasing in both

29:55 cities to make sure that the way we talk about how we acquire those ambulances how we require that Workforce that is well spelled out that everybody's protected in that and um that it also identifies in what's the what's the relationship for us in the way that our RFP or another RFP but our IGA is is currently written um it allows us the latitude around how we're we're Staffing and deploying resources um it's about kind of where that Revenue lands right and so I don't necessarily think that it requires a modification of our agreement to do this because we're not asking one city to pay another City's cost not carrying the freight not not sharing the employees rather keeping

30:41 the book of business together the one question I think we need to answer is how we acknowledge the what happens if there's a significant Surplus related to this body of work when you look at it if it's evenly distributed between the cities once our inner fund loan is paid back in the City of Eugene um then what happens if you know let's say we're a million dollars cash positive it's not going to happen but you've got to answer both questions right right and that's and I think that's like I'm comfortable with going forward here but I think you've got to answer those questions what happens when it's positive and what happens with it when if it's negative right absolutely yeah that the only other question that I had and then I'll let uh turn over to council Bradley again and this may be for the the spring question when I look

31:28 at that call demand sheet right like I said you know if we if we continue to throw capacity at the system right we're just going to sort of soak up you know that that overall capacity so I guess my question is is there work being done to short really understand why why those Peaks and why those valleys are there and you know if we have the ability is a as an entity to move some of that work off those Peaks to sort of peanut butter spread it a little bit more yeah that's a fantastic question um and it's one that we continue to evaluate and Tackle uh you know one our first priorities is making sure that we're protecting the community the best way we can and and making sure we have the resources to do the work but we've

32:13 kind of continuously got an eye on how to address the calls that don't belong in the 911 system City of Eugene is utilizing an alternative response study that will help inform what's going on for all of ESF not just the Eugene piece of our business but what's driving the calls what are the other alternative options you know Community paramedic work 911 prevention Chief heppel had a meeting last week where he you know he shared kind of a new fee for like firemed plus that allows some Community paramedic evaluation it's a greater cost it covers those uh those charges but it also it helps prevent these these Peaks and valleys I mean the Peaks are going to be there right we're up and

32:58 moving around they're sick we want to go to the hospital Etc um our goal is to make sure that our our primary body of work is emergency response and that's the type of work that we're investing in the most and that the associated non-emergency work whether it's non-emergency transports whatever um then we have a solid plan for that right yeah yeah and I think that's and I think that's the the underlying sort of broader question right there's part of that work that is just random happenstance right and then there's part of that work that either through planning contracts right contact with people who shouldn't be calling 9-1-1 that maybe you can drive out of the system through a different intervention and the the Peaks one of the things I mentioned and again you know not to keep

33:44 hitting on the ability to present the uh redesign in a later work session part of that is is splitting up um one of our ALS 24-hour ambulances into two peak hour ambulances so right when you have that same capacity throughout that we've we've addressed that a little bit with BLS now we're looking to address that in ALS so that we're putting our investments where they're needed most and limiting our investments when there's just not enough uh work to generate the cost recovery necessary your hyping this work session quite a bit that it's upcoming we're we are proud and excited that I mean we took a huge step in creating a new Workforce a new job classification we just finished our first interviews

34:30 and had a fantastic set of well-experienced paramedics looking to be paramedics our paramedic schools were telling us 50 of their enrollment don't want to be firefighters is incumbent upon us to position our organization to be ready for that and to provide a medical only career path um for folks so we're looking forward to it yeah well I appreciate you guys both being strategic and flexible with that councilor rudling requests that led up to my last question which is probably really a Nathan Bell question I'm just curious if this is going to look different in our Budget moving forward um or just if that's a place where we can be reminded to be paying attention

35:15 for what you're talking about in terms of that five-year forecast so I'm just wondering is it going to look different is it gonna we'll forget that we okay let's listen to the way we talked about potential Surplus or deficit how that's happened and then that'll that we're in that's us forecast out on this people online aren't going to be able to hear you right I was just going to say uh I can answer this quickly on a microphone on the record if you want to invite our finance director if that's not fine as well um as Nathan was mentioning in the short term not much but it is um one of the things that we look at as an indicator in our general fund projections over a long period is uh the

36:03 ambulance fund itself and that um if we can reduce the general fund amount to the annual uh to the ambulance fund then that helps us in our Outlook in the outer years so it's definitely something that we'll be tracking uh we will be addressing this in our budget process to talk about you know if we go this direction talk about how we're going to redesign this the service because this important message about responsiveness to the community all right uh Steve when you take the fire department annual report which I've done a few times and look at fire calls and ambulance calls quite a quite a difference in Balance but it still divides in into the total budget

36:48 and is this going to be completely separate from that separate entity it'll still be reported out in in our book of work we've um as we move through it our intent bringing it on is we'll keep it together with the same monikers for the units so that we're able to track that but this doesn't get just Blended out and lost into to what we're doing because it's important to track statistics they're they're important to us because like you said the the medical side of this is the fastest growing part of our work fires stay consistent they're getting more dangerous um and you know the the key there the key measurement for us is our ability to get to them in a reasonable amount of time um so yeah I'm concerned about

37:35 the taxpayers and what we're paying what's going to cost us in future as it increases it's uh can can be a problem yeah our goal is to make sure this work doesn't necessarily impact the taxpayers in that fashion that's sort of what I wanted to hear all right any other questions all right so thanks Chief thank you I appreciate the update appreciate your time and questions thank you um this was the only item we had for work session so we are going to adjourn until seven o'clock and then we will be back on this link so the work session's adjourned

39:21 counselor if you can hear also if you can hear me we're adjourned and we're going to be coming back at seven but so if you can hear me we've just adjourned and we're going to come back at seven okay very good thank you I'll I'll try not to crap out again okay

59:39 right now we just got we just gotta wait and for one more minute all right you want to start the oh I guess the recording's going all right hit it really loud all right I'm going to call the Springfield city council meeting to order with roll call Mayor Van Gordon here counselor Pitts here councilor Moon here Council Rodney here councilor stare councilor Woodrow and Council missionary here

1:00:28 I'm going to want to take care uh stay right here all right counselor Woodrow is excused for the evening all right please join me for the Pledge of Allegiance all right I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all ah first item please yes mayor the first item is Springfield upbeat item number one is mayor's recognition the 2021 distinctively Springfield teacher of the year and

1:01:14 mayor this is your item because come back and sit with Mommy oh don't worry we'll be right down all right I'm coming down there and then we'll read the citation

1:01:59 don't worry I'll get rid of this right thank you don't worry we will take we will take pictures within a number okay okay now it is going live to the whole city right now but luckily there's only like 13 people all right thank you for coming so earlier this year I recognized several individuals in our community who contributed to making Springfield distinctive there's one award left to hand out and that was because you were teaching at the time and doing important stuff and couldn't make it but I am so pleased to recognize Springfield Public School teacher

1:02:45 Pauline Pham Pauline is a teacher at Springfield High School for English and special education Todd Hamilton who is the school superintendent describes Pauline as a shining example of the dedication uh to Springfield school students and a teacher that is focused on improving the entire educational system to allow for Student Success Pauline is part of the Excellence in our Public School System Sheena Pierce have been working hard to help students through this pandemic as they transition back to the classroom and I we all know it's been a lot of work your dedication is exemplary and I'm really happy to finally recognize you as the 2021 distinctively Springfield teacher of the year

1:03:45 and your daughter is a great standing mayor is so you don't have to say anything but no don't let them peer pressure you into anything but if you did want to share some of the people that have joined you because I know you brought a lot of your family here um we would definitely we would definitely appreciate if you introduce some of the folks you brought along um I think the important thing to note is that um teachers are only as good as the team that is standing next to them supporting them collaborating with them um so I'd really like to give a shout out to the special Department here at

1:04:31 Springfield High School um um we pray for our students we advocate for Equity we fight for inclusion I'd like to thank the English Department who is also here um they've given me the greatest co-teaching experience that I've had in my 15 years of teaching um I'd like to thank my administrators that are present here who have supported me in my journey in Springfield and really made me feel acclimated and welcome and a part of the Miller family um and there's Brian my director of special education who has really helped me push forward a lot of inclusive um protocols programs at Springfield this

1:05:19 is um and my daughter and my in-laws um they've been here with me the whole time too um and um thank you for allowing us to be here all right yeah thank you and now we're we gotta take we gotta stand here we gotta take a picture and then we're gonna try to take a selfie with all these folks here

1:06:10 selfie time foreign

1:07:01 and most importantly you cannot forget to take this yes [Music] uh school district is dismissed now if you want to if you want to stay around because um you're more than welcome to thank you guys so much for coming thank you

1:07:49 for the administrators you do know I was kidding right okay uh next item please uh next item is the second Springfield upbeat and this is recognition from David Willis I was going to joke that this is a a sub idea of giving everybody shovel so you can help us with the okay lower our costs but uh not tonight so David Willis 227636 Court tonight I'm representing the Church of Jesus Christ of Latter-day Saints and I'm about I was a volunteer member of the groundbreaking committee

1:08:35 for the Willamette Valley Temple and the reason I'm here tonight is I really wanted to thank the City of Springfield for your work uh it was um amazingly smooth uh the comments that we received from the real estate team were very complementary and Christina kratz's name continually came up so I want to really think the work that she did Steve Mo was able to attend we weren't able to invite everybody to the the groundbreaking as the it was limited as to who could come however we will be having an open house when the building is completed and people of all ages backgrounds beliefs not beliefs are

1:09:21 going to be welcome to come so we're looking forward to that and we'll certainly be in communication with you um this is a really important building where the the members of the church there are very sacred covenants that are taken there and certainly it's our hope that uh as members we become better people and also better citizens so and gratitude sincere gratitude for the work that the city did and what you did we would like to share this shovel with you and recognize Steve for being there as he represented the mayor and the city council

1:10:13 we're not moving any dirt thank you all right next item please mayor the next item is consent calendar I make a motion that we approve the consent calendar so I don't Neil could you call a vote please yes counselor Pitts aye councilor Moon yes councilor rodley yes answer stair

1:10:58 answer aye councilor Woodrow and counselor Pictionary all right motion passes five yeses zero knows one absent next item please the next item is business from the audience oh I didn't well I got we got so excited I didn't even read the script all right I'm going to read the script first and give people a chance as we have got to the midpoint of our meeting tonight I'd like to ask the members on of the audience who are joining us by phone or online to keep yourselves on mute there's one time designated for public testimony and that's business from the audience that's the item we are on now if you're attending in person please complete the

1:11:43 request to the speaker card located at the entrance of the council chamber and give it to the city recorder if you're joining us online with a tablet or smartphone please raise your hand the order of public testimony is as follows anyone from the council chambers or then anyone who's raised their hand virtually and I have no cards tonight the mayor appears we have no hands for this item next item please next time is business from the city manager you have two items under this uh item number one use of recreational vehicles RVs as temporary housing with registration this is resolution three modifying resolution 2020-3-4 to allow recreational vehicles as temporary housing with registration

1:12:28 Katie Carroll is here for the staff report Neil I think we missed business from the council oh I apologize I don't read the script one time and we're all discombobulated any business from the council is there any business from the council um the only announcement that I had was that we're I'm really close for next year's committee assignments uh the staff's just checking Council uh like staff contacts dates of meetings things like that I'm going to distribute that by email before we bring it back on the first meeting of the Year and that would give you a chance to hopefully look at it make sure the dates still work for you that it's an interest area and then give me any feedback about it ahead of

1:13:14 time anybody else all right next item next item is business from the city manager and Mary Bridget should I read this back into the record are we good to go why don't you read it back okay you got it uh we have two items under business from the city manager this is item number one use of recreational vehicles RVs as temporary housing with registration resolution number three modifying resolution 2020-3-4 to allow recreational vehicles as temporary housing with registration and now Katie Carroll is here for the staff report all right um can everybody hear me okay great good evening Marin Council my name is Katie Carroll I'm the city's housing

1:14:00 analyst um so this resolution that I have for you tonight is would amend the city's existing temporary RV occupancy guidelines to require that property owners who are hosting RVs register with the city at no cost the city has had a resolution in place since October 2020 that temporarily suspends enforcement of codes that would otherwise prohibit RV occupancy and so what that allows for is for RVs to be used is temporary housing when they're parked on private property and RV occupants and Property Owners follow the city's guidelines and again as a reminder this doesn't apply to RVs in manufactured home parks RV parks campgrounds or the overnight parking program um or in the right-of-way

1:14:45 and so in September Council directed staff to begin requiring registration as part of this program so the city could get an idea of um to what extent this is being used as it figures out how it wants to move forward and so what this resolution does is basically just add an additional requirement onto those occupancy guidelines that property owners register with the city at no cost and then in that registration we would ask the property owner for contact information for the RV occupant so we could send them a separate Anonymous survey and ask those questions that Council had directed us to ask at the last meeting so whether folks were displaced by the holiday Farm fire whether they're paying rent and whether

1:15:31 they have access to water and electricity um so that's kind of what this resolution does in addition to that seeking feedback from Council tonight on when it would like to check in on this item next uh previously counselor directed staff to report back um in the spring next year but it might be beneficial to delay that to allow some more registrations to come in so um interested in hearing if Council still wants to check in in the spring or put that off for a little bit and that's everything I have questions I can take questions now Joe thank you uh Sean thank you so uh I I I'm okay with delaying it just a little bit so you have time to gather

1:16:17 your information I am uh you piqued my interest when you're talking about if we're asking those folks if they're paying rent and so if they respond yes that is contrary to the provisions and so what is your step when it comes to what is your next steps when someone says oh yeah I pay rent what are you gonna do so since this is a complaint-driven system that wouldn't prompt us to take any action um in the questionnaire we've let folks know hey these are the guidelines um so if someone were to then go look at them and see that they're not allowed to charge rent then they could call the city um about that but it's not like a

1:17:02 proactive step that we would do it's more information gathering and I think the other sort of important piece to point out with that is making the survey Anonymous might also help with getting more feedback from folks yeah and I get that but on the information page that you put out and I may have missed it um and unfortunately I'm in a position where I can't look at the paperwork and and attend this meeting at the same time so I didn't I don't recall if in that information you provide that it said anywhere within those within that pamphlet information that rents cannot be charged specific specifically is it there are you talking about the guidelines oh I guess you can't see them

1:17:49 I'm pretty sure but let me just double check let's see yep it says Property Owners may not charge rent but may ask the RV occupants to contribute towards utilities okay so I'm I'm looking at I'm thinking about that and I'm thinking about property owners saying you know what you can contribute 500 a month towards utilities so is that seem appropriate or is is there some other way in which we can make sure that folks that are on those properties aren't uh aren't being actually charged rent where the property owners are alluding to utilities but using that as a scapegoat um so you're talking about like charging excessive

1:18:35 yeah something actually not necessarily excessive but charging more than what they're more than what it's costing them in utilities to be there anything above that amount is excessive I'm not sure if Sandy's on the line to um provide any further input I guess my thought initially is just since it is a complaint driven system um Here Comes Sandy yep good evening mayor and counselors Sandy Belson comprehensive planning manager so I mean to continue on what Katie was saying is um if we did get a complaint that there was excessive charge for the utilities

1:19:20 we would have our Code Enforcement Officers look into that and determine whether that was happening and if so make sure that they knew what the guidelines were um and if there was continued problems we would just continue down the regular code enforcement path which could mean that the RV owner would have to leave well and so that's goes back to my my line of questions if you were an RV owner would you complain well I guess the thing is that if we're going to be if we're going to advocate for people to have housing then we turn around and say well this is complaint driven only do you honestly believe that anybody in the RV is going to say a word

1:20:06 about them being potentially charged rent as opposed to the city asking those questions and saying okay we have an issue here and we're going to be proactive to protect those folks as opposed to kicking back and and knowing full well that if you had an RV and you're on someone's private property and they're charging you three to five hundred dollars a month for utilities and you know they're not using that much utilities but are you really going to say that because even in your own words just a few seconds ago you would have to move they would kick you out and so is that going to allow for do we have a provision for the FED process for that I mean are they entitled to Fed process

1:20:53 I do not believe that that would be applicable in this case but it looks like Mary Bridget has something to offer I would bet you I would bet you to say that Mary beard is going to say yes they have a right to fdp process because they have a legal residency they um cancer missionaries Mary Bridget here they may have a right to um the FED process but that's a a legal operation between the landlord and the Tenant and circuit court and the city wouldn't be involved in or interfere with that process oh yeah yeah I know I totally know that the city wouldn't be involved in that but I'm looking at the um the ability for those folks that are in those RVs to have something that's going to support them and as long as they know that there is some of that support out there be much more willing

1:21:39 to support this this code this quote unquote temporary code if we're not being you know 360 on it that's all I do think you think Shin could be that if that let's say a complaint came through and it looked like the utilities were inflated you know the city staff would have to be careful that they're not giving legal advice but they could certainly talk about resources that are out there for housing and then that person could take action as they self it so would there be a I guess for you to or for a question back to you Mary B yes is do we provide any do we provide any remedy within that code for the RV owners that are there because of fire or lack of housing I don't think outside of the complaint

1:22:24 process that we do okay that's maybe something the council should consider okay thank you are there any other questions okay so I think we've got a motion we've got we need but we also need to provide some Direction so are we fine coming back let's see I don't know if probably all option says in 2023 so um that would allow for us to come back in the fall okay would would fall get would early fall give you enough time to collect uh additional information from the survey yeah I think that it that would help at least in getting the word out um

1:23:10 yeah I think that would be good okay so I I'm good with fall second question and I think this is uh to counselor pictionary's point is when the survey goes out is it gonna going to prompt right I'm when you write I guess when you write the survey if is it going to say hey if you've got complaints or issues or com here's a phone number for you to for you to call it has my contact information if anyone has questions but I could slightly reword it to like if you have questions or concerns but that address what you're thinking yeah I think I I think that would I think that would help and then let's let's sort of hunt the whole conversation uh about and just get an update on this on the complaint portion of it because I think that's valuable to

1:23:56 sort of pull out that we kind of have created a regulatory process that it's maybe unclear about how it would be actually regulated or we deal with something I mean when we when we come back in the fall can we talk about it then Joe thanks Sean maybe a little addition to that to piggyback with that Katie is that if um and your response was yes we could we could uh take a look at those complaints or whatever but as opposed to would you be within your department would that would you be a person that can receive a complaint and have that be initiated to for a response or are you just going to say noted no I would pass that on to code

1:24:42 enforcement if it was a complaint I think it's um more like I'm the source of if you have questions about what the guidelines are so I can pass those on if it's a complaint fair enough thanks all right Steve so as we've discussed um resolution number three to allow RVs as temporary housing with registration to approve it second could you call the boat meal yes cancer pits all right councilor Moon yes counselor Bradley yes counselor stare we lost Leonard again cancer Woodrow and cancer patientary hi

1:25:29 motion passes for yeses zero knows two apps and next item please um business from the city manager number two this is to temporarily waive system development charges for affordable home ownership housing resolution number four resolution temporarily waiving the city system development charges for newly permitted homes sold affordably to low-income households and Katie Carroll is here for the staff report all right hi again um so this resolution would Implement a program to waive system development charges or sdcs for new housing that's sold affordably to income qualified households waiving sdcs reduces The Upfront cost to development and can help

1:26:14 developers provide housing units for sale at prices that are affordable to low-income households so Council directed staff to create this program back in May and then in October September and October work sessions reviewed draft program guidelines and provided Direction on the design of the program so as a reminder this would be for houses sold to households earning up to 80 percent of the area median income and would need to remain affordable for a period of five years staff has made a couple of minor wording changes to the program guidelines since you reviewed those in October and those are noted in attachment two of

1:27:00 your packet in tracked changes kind of the biggest one of those was to add the language around capping the program um so as a reminder if this goes if Council votes this in it will start January 1st of next year run through the end of 2025 so three years or until the city has waived three hundred thousand dollars for this program and whichever one of those comes first and that's what I have for that are there questions Joe thank you Sean um two points on that documentation I was able to read through all of it um first is that it lists the SDC waivers and it lists the city sdcs and then it

1:27:48 also lists where it says Wastewater and that's the that's under the purview of the mwmc and if I correct me from wrong and that the city doesn't have the authority to waive mwmc sdcs only the commission at the mwmc has that Authority can you point me where um you're seeing that no because you can't because you don't have the um it literally has a list I think it was back it was about two-thirds through and it gave a list of what the sdc's maybe Sandy I see her I see local Wastewater is that what you were gonna say Sandy yeah so there's local Wastewater that the city does collect um so the guidelines say that the city will waive Transportation storm water

1:28:34 and local Wastewater stcs and then it says uh Metropolitan Wastewater management commission and willamalane Park and Recreation District sdcs are still in effect right but what's the Wastewater who does the city actually collect Wastewater sdcs or is are they not collecting sdcs for mwmc on the Wastewater charges both of those so we do collect some local and then we also collect Wastewater on behalf of mwmc right so that's what I'm saying it is that the um Silvers you collect two different wastewaterers okay so we're making sure that that's

1:29:20 separated that we're not trying to speak on behalf of mwmc yes right okay yeah it's just the city imposed sdcs and then thank you I appreciate that clears that up so the other part of the document that I had questioned in regards to um the ah shoot it was the um oh the Ami in the document it says the Eugene Springfield M Ami the combination of the two and does not the City of Springfield have it's I I know it does its own Ami of its citizens so the it's the Eugene Springfield

1:30:05 Metropolitan statistical area um and that's the Ami that we use for like the shop program and the home repair program is that one and I'm not sure whether they report at the city level I would have to check on that you know that's just something I want to bring up because this is a Springfield Springfield project Springfield um decision and if we I don't want to if possible at least me I don't want to involve Eugene statistics which can skew Springfield statistics quite a bit because I know that the average income of Springfield citizens is is less than Eugene citizens as well as the valuation of the homes so I think if this is going to be a

1:30:52 Springfield program for building homes then we need to stick with Springfield members and not a combination or skewed numbers that that Eugene would would definitely do and I'm not sure Sandy if you're there do you know if they report uh so this is a HUD generated figure so I'm just not sure if they report at the Springfield level or if it's just at the yeah don't we I don't think we get the numbers on a regular basis for Springfield and that Eugene Springfield Metropolitan statistical area is actually all of Lane County so it's including the whole County in terms of the average of the numbers and that's typically what we I mean as Katie

1:31:39 said is the number that we use for all the different programs that we use so we use a different number which we might be able to get something that's not updated as frequently just for Springfield um but then it would be out of date so um you can I'm not sure how to respond at this point I'm just saying as far as I think it would I think it would allow for more participants in the program if we were using Springfield numbers and not have those numbers artificially inflated by have Eugene numbers on there so I just thought I'd raise that no Joe I think it's a it's a intra it's an interesting observation but I don't think the economic that the statistic exists at that level and I think that's kind of what what everybody's the staff

1:32:25 sort of describing so if that statistic doesn't exist in a Springfield level are you good or you want to talk about this a little bit right I don't think it's a Eugene if it doesn't rise above interesting then no it's not worth the effort uh you're right but I don't think it exists is what what and I'm looking over at Nancy and she's nodding that like that number just doesn't exist they don't collect data at that level okay I thought elcog has that but all right Nancy I would I would just say based on my previous prior experience uh uh supervising the uh census process in California um there is you would probably that level of aggregate data probably would

1:33:11 be collected within the census but that's only on a 10-year time Horizon so you know the last decennial census was 2020 and so you would you would have the stale numbers for about a 10-year period of time um I don't think there is a now a yearly um more accurate uh data set that we could use for that process okay so when we do our when we do our levees we use an average valuation of a home so we can pull that out where we have Springfield valuation of homes but we don't have the data for income for Springfield citizens correct what you're saying I'm an annual basis I think it's we it's an estimated um what you do for levees is different

1:33:57 than um trying to do a community income estimate and so right um it's it's two different data points you can make a rough estimate on home valuations based on um your property tax records throughout the county but it's difficult to do that more with your individual income because that's personal reporting and so it's more through the U.S census would be the the easiest way to capture that all right and then I think maybe just another little helpful piece of background is that um the numbers that HUD reports their Changed by different household sizes too and I think they do some back end calculating that I think wouldn't be as simple for if we did have a number for us to then

1:34:42 come up with the different household sizes so there's kind of some background stuff that Hud's doing as well okay any other questions all right Steve I make a motion that we adopt resolution number three it's four hang on one four correct the motion oh yeah you know the way they write these Downs I always get it screwed up anyway I adopt resolution number four second Neil could you call a vote please yes counselor Pitts aye councilman yes councilor Bradley yes councilor stare councilor Woodrow

1:35:27 and counselor Pictionary yes motion passes four yeses zero knows two absence all right thank you everybody next item please any other business from the city manager no further business thank you any business from the city attorney no business thanks we are adjourned thank you

0:03 I'm going to call the Springfield City Council work session to order with roll call Mayor Ben Gordon here councilor Pitts counselor Mo here councilor rodley here Council stare here that's our Woodrow and counselor Pictionary here thank you uh councilor Woodrow's excuse for the evening and we are expecting councilor Pitts here soon we have one item for the work session tonight uh not emergency medical transport with Chief Kavin bear Council thanks for having me um happy to update you guys tonight talk a little bit about uh the non-emergency transport contract we have with Mid Valley ambulance what's going on with that a little bit of background of of

0:48 other ambulance work we're working on between our two cities and uh just kind of looking for for feedback from the Council on our recommendation so without further delay I'll kind of get into the presentation here no worries oh

2:45 I guess Chief you're just gonna have to describe them they're they're pretty easy it's not as exciting without the colorful Graphics that you can get in Powerpoint well while we're working on the technology and in interest of your time and to give plenty of time for questions and comments out start to go through the slides manually

3:31 if that works for you all okay um so Mid Valley ambulance gave us a notice of an intent not to renew their contract for providing non-emergency transport within the cities of Eugene and Springfield at the end of FY 23. their current contract expires June 30th of 2023 with the option to extend one more year before we have to go out for a formal RFP process Mid Valley ambulance provides contract non-emergency transport services including transports from care facilities Urgent Care transports hospital to hospital transports and out of area transports among other Suites of Private Business that they conduct within our area that include a robust wheelchair

4:17 and stretcher car service for those non-medically necessary transports that occur hang on one second Chief counselor Pitts just texted the up there he is all right but keep going okay so that's a little bit about their their business they've been with us uh in in the region or we've contracted this work uh since 2008 within the City of Eugene in 2010 uh within the City of Springfield Mid Valley began to reduce their services that they're not contracted to provide on behalf of the Cities uh that included wheelchair and transport services so oh here we are I'll pause just momentarily

5:23 or I'll keep going we'll catch up um so they began to actually reduce those physical services that aren't contracted as of November 4th of uh 2022 and to this point they have completely stopped with the wheelchair and shut your car transport services that initially had some issues with congestion in the hospitals longer wait times for us to offload patients it was a part of those stretcher car wheelchair services are taking patients out of local hospitals back to their nursing homes or to their houses which free up bed space in the hospital and so there's there's a little bit of what they call through throughput problem from the ER through discharge and then back out of the facility that causes some issues for us longer wait times for our ambulances longer wait times for

6:10 area residents in their uh seeking medical attention at the ER and then um oftentimes you can see where 9-1-1 system resources are misused for return transports meaning they're taking Advanced life support ambulances or basic life support ambulances off the street to perform this work we are fortunately able to kind of get in front of that there's some education for dispatchers and Facilities that that's not what the 911 system resources are for but we've definitely felt the impact as I started to leave the area so as we look at our non-emergency contract options or how we might deal with this departure the first was exploring the possibility of a new RFP

6:56 process exploration revealed that the the work would be challenging to find a contractor willing to do it in our area a couple things that were drivers from that according to AMR in Portland which American Medical Response one of the largest privately held ambulance providers I basically said that the non-emergency service work if you don't hold the entire system it doesn't really pencil out in the way that they need it to and so you're not going to see many coming to bid the work in particular AMR has looked at our rfps in the past and decided that this wasn't a big enough market for them um the other provider in the state is operates as Falk ambulance they're an

7:42 international ambulance provider they've actually gotten out of this business altogether any of the contracts that they held for just non-emergency transport work and so what that told us was um it might be a waste of Staff time if we spend a lot of time trying to go out for an RFP and don't get any bidders while at the same time we needed to make sure that we were prepared to bring this work in-house if for some reason the private contractor Mid Valley chose to stop providing service in our area really at any point in time so that was the other piece of the work that we've been doing um is recognizing that the work on the system redesigned that we're doing for

8:28 ambulance transport has prepared ESF to assume this workload and the positions necessary to complete the mission all within that that kind of Suite of new positions that we've created there's a potential for added transport capacity accessible by the 911 system which we already utilize Mid Valley ambulance when we're out of ambulances in the Eugene Springfield area to back up our units in the 911 system um and then the initial forecasting suggests that there's a potential for costs uh recovery that will help stabilize our our ambulance transport funds at least this work if not some additional services so before we continue kind of what we're looking at at our recommendation as I

9:14 mentioned before our EMS redesign goals that I talked about we'll have another work session in 2023 to really explore and talk to you about our goals there but what we're doing is reclassifying how we staff our ambulances and what types of positions that we're utilizing seeking single role ambulance only Staffing for a number of our our transport units within the 911 system with a goal to address our critical system capacity increase unit reliability provide 24-hour Transport Systems supervision and so that's both for our units on the street but also the interaction and patient flow within the hospitals stabilize our basic life support Staffing and creating an EMS

10:01 only career path with an opportunity for a new Workforce which is important for us that instead of just adding a specific type of resource that can't go anywhere that we bring community members into the organization and they have a career path all the way up to the top of the organization if they so choose without necessarily becoming fireworks Leonard um should I wait until the end of the presentation uh how far are we we're about halfway through it it would probably help I might answer some of your questions as we finish through okay and just leave your hand we'll get to you keep going okay sounds good so the next next page is just to talk a little bit about our our system capacity

10:48 um Advanced life support units were frequently out or low on units they're frequently being dispatched to deal with basic life support calls there's reliability concerns as a part of our uh using them as part of our NFPA response standards and then also limited ability for them to train in both fire and EMS disciplines while they're on duty our basic life supporting ambulances uh their unit hour utilization exceeds acceptable standards we've seen that with initial Investments on the Eugene side and our redesign work that the utilization is starting to drop into acceptable or industry standards staffing has been unreliable we've used some Savings in the redesigned work to increase the wages for that Workforce

11:34 but they're still frequently out of service just due to Workforce availability as they're going to school um we've addressed a substandard compensation package but they also still continue to require ALS support on all their calls I mean a paramedic assesses our community members when they when they call for help and then makes an appropriate transport determination the next side um so that's this is our current demand within ESF and then this is the non-emergency demand sorry the charts that we use are tipped differently but what you'll see is both systems seem to Peak at predictable times meaning as we add capacity we're targeting the same hours and that's where the the big part

12:19 of our our work is is making sure that as we add resources we're adding them when they're needed and not when they're not so this is just a quick snapshot of the FY 22 call volume in the non-emergency transport work it's another almost 7 000 calls in 2022 ESF fielded nearly 48 000 calls for service so um it's not a insignificant number of calls that will be coming into our system so our recommendation at this point is to utilize the city of Eugene's ambulance transport fund to assume the responsibility of the non-emergency transport work so think of it like um

13:07 they're the new contractor taking on this body of work as it relates to the calls that are generated in the City of Springfield uh City of Eugene has the job classifications necessary including BLS Tech single roll EMT and single role paramedics to service this work and the non-emergency transport Revenue in one uh ATF for greater efficiency and Workforce continuity allowing us to hire recruit and and kind of contain that that Workforce that body of work the chart here you see is just a kind of a representation of despite the community sizes uh the calls for service are generated almost equally between Eugene and Springfield a lot of that has to do

13:53 with the fact that transports between University District and or Riverbend Hospital are the top two sources of non-emergency transport work and so um they're balanced pretty well Financial considerations for this Revenue hit Revenue history from Mid Valley ambulance shows that under our deployment Pan the service will operate in a revenue positive position it's not a significant number but we're able to add those unit hours into our existing system the necessary billing and supervision business management to help help navigate that that body of work Grand Emergency Medical Transport

14:38 Funding will help supplement a portion of the service delivery that's not available to the private ambulances um and so that's a that's a place where we see that revenue for doing this work swing in our favor and then Revenue in excess of expenditures can be used to stabilize the ATF uh funds in both cities or help fund future EMS initiatives without Reliance on general fund support so the transition process um as we see it we would negotiate a transition timeline in speaking with purchasing our ability to modify the contractor recognize Contracting with their Workforce for a period of time until we can bring

15:23 those staff and their units under the ESF umbrella completing the necessary background and psychological requirements that we expect for our Public Safety providers we negotiate a lease purchase of five fully equipped ambulances into the fleet so the two things we need to accomplish is are a fleet and Personnel uh purchasing ambulances on our own right now would take well over a year for us to receive those units if we were to go a different path um the Contracting of the Personnel Services again that will that will help us with a smooth transition not only are we concerned about addressing the work for our community but also this Workforce that they see a more stable transition from one employer to our

16:08 employment identifying Bridge funding the City of Eugene is is working on fund availability for us as you may or may not know it takes 90 to 120 days from when we provide service for the revenue or the bills to start rolling in so we recognize that we need to be able to operate for a period of time with that and then initial ongoing uh Contracting billing support we recognize that our billing staff they have a lot of work to catch up with in their own shop and so bringing another 7 000 calls on this will give us an opportunity to hopefully push that out move that body of work to a billing contractor to help us make sure we're capturing the most Revenue possible for this work

16:54 and then lastly I'm just thinking about the future of EMS and we'll touch on this more in a future work session but it's an ever-changing Healthcare System with a lot of dynamic needs um we're a critical safety net for our communities and the service we provide our redesign will position ESF to grow with changing demands diversifying our services and the workforce that provides them deploying the right resources to the right cost providing living wage career positions at every level with opportunities for growth and creating capacity to plan for and anticipate future needs within the communities we serve all right Leonard oh you've lost Leonard

17:40 Corey okay um I have a few questions and it may just be that I'm not tracking or they may just be my typical messy questions um so in the part where you're talking about um the sort of the redesign um where is it another recommendation okay nine of 12. so it sounds like this is going to be paid for up front out of the sort of the Eugene's ambulance transport fund is going to do The Upfront costs um does that mean that how does that work with the sort of the employees and how it's going to be set

18:26 up because I know now we try to split it between Eugene and Springfield as kind of like either or you know and knowing that these folks are working together as a team and so how is how is that gonna like are they all going to be under like Eugene is employees or is it just going to sort of perpetuate the like right people hear four people there that's a great question um and that's a part of why our recommendation comes forward that we keep this book of business together under one of the atfs meaning that those employees would work for the City of Eugene and their fund 592 which is their their ambulance transport both for employee continuity our ability to schedule and plan operationally the BLS program is the same way as despite that's a 9-1-1 street level resource

19:12 within the City of Springfield that the revenue it generates comes into the Springfield transport fund but those employees they work for the City of Eugene the City of Eugene has the BLS classifications um the ambulance redesign as we move into that phase that's a broader conversation that we've been having with staff of recognizing as we create a new Workforce depending on what happens with governance if if we don't change any of that we move forward there's a recognition that there's a body of that work that belongs in Springfield and people having the ability to come into that new classification that new position within the current model yeah

19:57 I thought about the future version of it and then the second piece of that would be like how then would Springfield pay for its part of it you know if Eugene is taking get if the funding is The Upfront funding is coming out of Eugene is it going to be like a like a bill back to Springfield or just is it all going to be over at Eugene but how do how do we know what it costs to pay for our part of it so and that that's the important part of looking at this is a book of business you know the non-emergency transport is even more of an Enterprise I would argue than the 911 service right 911 service there's a there's a lot of you know how do you determine your essential services and and fund those this work and as we moved into this work as a recognition that um if it doesn't make sense and it puts

20:42 stress on our current funds in either city um it's not something that we should do here we recognize we have a legal responsibility to do it in the forecasting suggests that we will be able to recover the costs for doing so um and so there is no liability for Springfield in this it's almost like thinking that Mid Valley stepped away there's a new contractor in town it just happens to be the City of Eugene that's a simple way to boil down how this might work thank you for the presentation appreciate it so and I think all right we spoke a little bit about this earlier so I wanted to get more clear in my head

21:27 so you're going to have a dedicated staff new staff that are going to be dedicated to providing Medical Services that's my understanding which makes great sense um and the other part is that where we have firefighters that are dual certified as paramedics and firefighters is that correct yes and so the ones that are dual certified and let's say you take on more firefighters when you have your new firefighters are you going to go through the expense and pay them more than what the basic firefighter gets by dual certifying all new firefighters

22:13 uh I think this this opens up for a bigger conversation through the the uh EMS redesign work but also recognizing um our planning work going forward and saying if if we have a dedicated Workforce that's providing this work we still have a responsibility First Response EMS um we have a busy system we saw somebody recently experiencing a heart attack um waiting too long in our opinion for an ambulance to show up but they had a fire crew with them with certified paramedics to to help provide that to answer your question you know do we think that we continue to you need to have 250 paramedics on the fire department I think the answer is probably not um that also in doing so it's not you're

22:58 just a matter of of cost savings it's it's recruiting paramedics are getting harder and harder to come by as well and so we will continue you know I think our communities uh and and our Workforce takes great pride in the fact that we provide Advanced life support First Response through our suppression assets and so there'll always be dual certified Personnel but I think where you're headed with that is yeah there probably won't necessarily be as many on the suppression side in the future as we move through this planning because it does seem that that would be quite a savings not having to pay people premium dollars to be multiple certificate to have multiple certifications but it would make sense too I mean I I

23:44 it just looks like it would be kind of a scheduling nightmare in regards to make trying to make sure like in your example you had a firefighter that had was able to provide Advanced life support for somebody who's suffering a heart event um so again your argument by saying okay let's make sure we have some of those people available at every call and then you have to look at okay well how are we going to do that if we have only some firefighters are not certified to that level and some that are so you're going to create a new classification to be able to schedule potentially no so we've operated with EMTs EMT intermediates in particular within the City of Eugene for a long period of time

24:31 Springfield's only hired back when it was Springfield Fire and Life Safety all paramedics just because of the number of suppression assets versus the number of ambulances that they add to staff you know becomes more problematic in a larger more Regional agency like we've become um you know there's that economy of scale and the number of Staff available to do that work and so we're used to scheduling around having folks that aren't necessarily paramedics to make sure that each rig has advanced life support and there are a number I mean pretty much every peer agency to Springfield or Eugene Springfield Fire Within the state of Oregon provides Advanced life support via their first response thank you

25:20 where does the funding for this come from so the bridge funding um even the cost of it in the long run uh we have the non-emergency ambulance service now how are they funded so it's fees for service okay um there's a number of different ways there's private pay there's Insurance there's Medicare Medicaid there's the gemt um that comes through the Medicaid system to help supplement operations and then uh there's another one which uh you know the the term is the you know was the agency of Last Resort a pair of Last Resort sorry uh meaning that if we really get into buying in the hospital needs people cleared out that we have contracts with them to move

26:06 people out of the hospital if necessary so we have property taxes to pay for a fire and then a special Levy here in Springfield for fire and beyond that for the for temporary Ambulance Service that is paid for outside of that thank you for service this is not a tax supported operation okay okay um the well thank you for the presentation uh the one I guess the one question that I still have outstanding in my head is really getting a look at like what the F both uh I guess the The Five-Year Financial forecast Associated to it is right because I know it throughout the presentation it's really saying hey that

26:51 we're going to be this is going to generate Revenue um it's got positive cash flow the two questions I really have are around what's like confirmation that as a city we don't have any Capital outlay here right we're not correct the startup cost is all borne by Eugene and the second piece is understanding what the five-year Outlook is going to be Associated to this right because if it makes money in the first year right and then it's driving liability in the out years right like we still may have to do it but I want to kind of understand you know is this bigger than a bread box yeah and I I think that's a a great question and for anybody and they can probably back me up on this is trying to forecast the ambulance transport system

27:37 you know beyond just a couple years and what's going to happen is sometimes difficult unfortunately in uh 2023 we're going to see a rate increase of 8.7 percent for Medicare Medicaid services which help keep up with the cost increases that we're seeing um but this again this body of work is a little easier to control and at the end of the day if we find ourselves in a position where it's not penciling out or it's creating potential liability in the out years we can always go for an RFP we can always test the market um I think you know it's we're always asked to consider um what does the whole system look like and where the liabilities are associated

28:22 with that still pencils out in our favor and in particular I think if we look at what the community's expectation is for our services or even how Lane County code calls out our responsibility in it that we never necessarily get out from underneath it and there's not a financial benefit to do so yeah and I and and I understand that we may were probably making the right sort of financial decision I think it's my desire to see this sort of financial forecast to understand what is our actual risk in the out years right because it could you know it could be low risk we don't know that right like it's not about I think understanding that the forecast is going to you know sort of be a Precision level operation that will land us on a certain Rock on the moon but knowing that you know when

29:09 when you look at when you look at out those for yeah down the road what actually is is the risk um now I guess the second question that I had about it is is there going to be a supplement to the memorandum of understanding between Eugene and and Springfield about this like what what codifies this is the contract arrangement so the best way to address that is how we modify the contracts with the cities which referred to kind of in that transition process is um from here if if what we're getting from from councils like we're okay with kind of continuing down this path assuming you get an ESF keeping the book of business under the City of Eugene at least for the time being we would then work with legal and purchasing in both

29:55 cities to make sure that the way we talk about how we acquire those ambulances how we require that Workforce that is well spelled out that everybody's protected in that and um that it also identifies in what's the what's the relationship for us in the way that our RFP or another RFP but our IGA is is currently written um it allows us the latitude around how we're we're Staffing and deploying resources um it's about kind of where that Revenue lands right and so I don't necessarily think that it requires a modification of our agreement to do this because we're not asking one city to pay another City's cost not carrying the freight not not sharing the employees rather keeping

30:41 the book of business together the one question I think we need to answer is how we acknowledge the what happens if there's a significant Surplus related to this body of work when you look at it if it's evenly distributed between the cities once our inner fund loan is paid back in the City of Eugene um then what happens if you know let's say we're a million dollars cash positive it's not going to happen but you've got to answer both questions right right and that's and I think that's like I'm comfortable with going forward here but I think you've got to answer those questions what happens when it's positive and what happens with it when if it's negative right absolutely yeah that the only other question that I had and then I'll let uh turn over to council Bradley again and this may be for the the spring question when I look

31:28 at that call demand sheet right like I said you know if we if we continue to throw capacity at the system right we're just going to sort of soak up you know that that overall capacity so I guess my question is is there work being done to short really understand why why those Peaks and why those valleys are there and you know if we have the ability is a as an entity to move some of that work off those Peaks to sort of peanut butter spread it a little bit more yeah that's a fantastic question um and it's one that we continue to evaluate and Tackle uh you know one our first priorities is making sure that we're protecting the community the best way we can and and making sure we have the resources to do the work but we've

32:13 kind of continuously got an eye on how to address the calls that don't belong in the 911 system City of Eugene is utilizing an alternative response study that will help inform what's going on for all of ESF not just the Eugene piece of our business but what's driving the calls what are the other alternative options you know Community paramedic work 911 prevention Chief heppel had a meeting last week where he you know he shared kind of a new fee for like firemed plus that allows some Community paramedic evaluation it's a greater cost it covers those uh those charges but it also it helps prevent these these Peaks and valleys I mean the Peaks are going to be there right we're up and

32:58 moving around they're sick we want to go to the hospital Etc um our goal is to make sure that our our primary body of work is emergency response and that's the type of work that we're investing in the most and that the associated non-emergency work whether it's non-emergency transports whatever um then we have a solid plan for that right yeah yeah and I think that's and I think that's the the underlying sort of broader question right there's part of that work that is just random happenstance right and then there's part of that work that either through planning contracts right contact with people who shouldn't be calling 9-1-1 that maybe you can drive out of the system through a different intervention and the the Peaks one of the things I mentioned and again you know not to keep

33:44 hitting on the ability to present the uh redesign in a later work session part of that is is splitting up um one of our ALS 24-hour ambulances into two peak hour ambulances so right when you have that same capacity throughout that we've we've addressed that a little bit with BLS now we're looking to address that in ALS so that we're putting our investments where they're needed most and limiting our investments when there's just not enough uh work to generate the cost recovery necessary your hyping this work session quite a bit that it's upcoming we're we are proud and excited that I mean we took a huge step in creating a new Workforce a new job classification we just finished our first interviews

34:30 and had a fantastic set of well-experienced paramedics looking to be paramedics our paramedic schools were telling us 50 of their enrollment don't want to be firefighters is incumbent upon us to position our organization to be ready for that and to provide a medical only career path um for folks so we're looking forward to it yeah well I appreciate you guys both being strategic and flexible with that councilor rudling requests that led up to my last question which is probably really a Nathan Bell question I'm just curious if this is going to look different in our Budget moving forward um or just if that's a place where we can be reminded to be paying attention

35:15 for what you're talking about in terms of that five-year forecast so I'm just wondering is it going to look different is it gonna we'll forget that we okay let's listen to the way we talked about potential Surplus or deficit how that's happened and then that'll that we're in that's us forecast out on this people online aren't going to be able to hear you right I was just going to say uh I can answer this quickly on a microphone on the record if you want to invite our finance director if that's not fine as well um as Nathan was mentioning in the short term not much but it is um one of the things that we look at as an indicator in our general fund projections over a long period is uh the

36:03 ambulance fund itself and that um if we can reduce the general fund amount to the annual uh to the ambulance fund then that helps us in our Outlook in the outer years so it's definitely something that we'll be tracking uh we will be addressing this in our budget process to talk about you know if we go this direction talk about how we're going to redesign this the service because this important message about responsiveness to the community all right uh Steve when you take the fire department annual report which I've done a few times and look at fire calls and ambulance calls quite a quite a difference in Balance but it still divides in into the total budget

36:48 and is this going to be completely separate from that separate entity it'll still be reported out in in our book of work we've um as we move through it our intent bringing it on is we'll keep it together with the same monikers for the units so that we're able to track that but this doesn't get just Blended out and lost into to what we're doing because it's important to track statistics they're they're important to us because like you said the the medical side of this is the fastest growing part of our work fires stay consistent they're getting more dangerous um and you know the the key there the key measurement for us is our ability to get to them in a reasonable amount of time um so yeah I'm concerned about

37:35 the taxpayers and what we're paying what's going to cost us in future as it increases it's uh can can be a problem yeah our goal is to make sure this work doesn't necessarily impact the taxpayers in that fashion that's sort of what I wanted to hear all right any other questions all right so thanks Chief thank you I appreciate the update appreciate your time and questions thank you um this was the only item we had for work session so we are going to adjourn until seven o'clock and then we will be back on this link so the work session's adjourned

39:21 counselor if you can hear also if you can hear me we're adjourned and we're going to be coming back at seven but so if you can hear me we've just adjourned and we're going to come back at seven okay very good thank you I'll I'll try not to crap out again okay

59:39 right now we just got we just gotta wait and for one more minute all right you want to start the oh I guess the recording's going all right hit it really loud all right I'm going to call the Springfield city council meeting to order with roll call Mayor Van Gordon here counselor Pitts here councilor Moon here Council Rodney here councilor stare councilor Woodrow and Council missionary here

1:00:28 I'm going to want to take care uh stay right here all right counselor Woodrow is excused for the evening all right please join me for the Pledge of Allegiance all right I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all ah first item please yes mayor the first item is Springfield upbeat item number one is mayor's recognition the 2021 distinctively Springfield teacher of the year and

1:01:14 mayor this is your item because come back and sit with Mommy oh don't worry we'll be right down all right I'm coming down there and then we'll read the citation

1:01:59 don't worry I'll get rid of this right thank you don't worry we will take we will take pictures within a number okay okay now it is going live to the whole city right now but luckily there's only like 13 people all right thank you for coming so earlier this year I recognized several individuals in our community who contributed to making Springfield distinctive there's one award left to hand out and that was because you were teaching at the time and doing important stuff and couldn't make it but I am so pleased to recognize Springfield Public School teacher

1:02:45 Pauline Pham Pauline is a teacher at Springfield High School for English and special education Todd Hamilton who is the school superintendent describes Pauline as a shining example of the dedication uh to Springfield school students and a teacher that is focused on improving the entire educational system to allow for Student Success Pauline is part of the Excellence in our Public School System Sheena Pierce have been working hard to help students through this pandemic as they transition back to the classroom and I we all know it's been a lot of work your dedication is exemplary and I'm really happy to finally recognize you as the 2021 distinctively Springfield teacher of the year

1:03:45 and your daughter is a great standing mayor is so you don't have to say anything but no don't let them peer pressure you into anything but if you did want to share some of the people that have joined you because I know you brought a lot of your family here um we would definitely we would definitely appreciate if you introduce some of the folks you brought along um I think the important thing to note is that um teachers are only as good as the team that is standing next to them supporting them collaborating with them um so I'd really like to give a shout out to the special Department here at

1:04:31 Springfield High School um um we pray for our students we advocate for Equity we fight for inclusion I'd like to thank the English Department who is also here um they've given me the greatest co-teaching experience that I've had in my 15 years of teaching um I'd like to thank my administrators that are present here um who have supported me in my journey in Springfield and really made me feel acclimated and welcome and a part of the Miller family um and there's Brian my director of special education who has really helped me push forward a lot of inclusive um protocols programs at Springfield this

1:05:19 is um and my daughter and my in-laws um they've been here with me the whole time too um and um thank you for allowing us to be here all right yeah thank you and now we're we gotta take we gotta stand here we gotta take a picture and then we're gonna try to take a selfie with all these folks here

1:06:10 selfie time foreign

1:07:01 and most importantly you cannot forget to take this yes [Music] uh school district is dismissed now if you want to if you want to stay around because um you're more than welcome to thank you guys so much for coming thank you

1:07:49 for the administrators you do know I was kidding right okay uh next item please uh next item is the second Springfield upbeat and this is recognition from David Willis I was going to joke that this is a a sub idea of giving everybody shovel so you can help us with the okay lower our costs but uh not tonight so David Willis 227636 Court tonight I'm representing the Church of Jesus Christ of Latter-day Saints and I'm about I was a volunteer member of the groundbreaking committee

1:08:35 for the Willamette Valley Temple and the reason I'm here tonight is I really wanted to thank the City of Springfield for your work uh it was um amazingly smooth uh the comments that we received from the real estate team were very complementary and Christina kratz's name continually came up so I want to really think the work that she did Steve Mo was able to attend we weren't able to invite everybody to the the groundbreaking as the it was limited as to who could come however we will be having an open house when the building is completed and people of all ages backgrounds beliefs not beliefs are

1:09:21 going to be welcome to come so we're looking forward to that and we'll certainly be in communication with you um this is a really important building where the the members of the church there are very sacred covenants that are taken there and certainly it's our hope that uh as members we become better people and also better citizens so and gratitude sincere gratitude for the work that the city did and what you did we would like to share this shovel with you and recognize Steve for being there as he represented the mayor and the city council

1:10:13 we're not moving any dirt thank you all right next item please mayor the next item is consent calendar I make a motion that we approve the consent calendar so I don't Neil could you call a vote please yes counselor Pitts aye councilor Moon yes councilor rodley yes answer stair

1:10:58 answer aye councilor Woodrow and counselor Pictionary all right motion passes five yeses zero knows one absent next item please the next item is business from the audience oh I didn't well I got we got so excited I didn't even read the script all right I'm going to read the script first and give people a chance as we have got to the midpoint of our meeting tonight I'd like to ask the members on of the audience who are joining us by phone or online to keep yourselves on mute there's one time designated for public testimony and that's business from the audience that's the item we are on now if you're attending in person please complete the

1:11:43 request to the speaker card located at the entrance of the council chamber and give it to the city recorder if you're joining us online with a tablet or smartphone please raise your hand the order of public testimony is as follows anyone from the council chambers or then anyone who's raised their hand virtually and I have no cards tonight the mayor appears we have no hands for this item next item please next time is business from the city manager you have two items under this uh item number one use of recreational vehicles RVs as temporary housing with registration this is resolution three modifying resolution 2020-3-4 to allow recreational vehicles as temporary housing with registration

1:12:28 Katie Carroll is here for the staff report Neil I think we missed business from the council oh I apologize I don't read the script one time and we're all discombobulated any business from the council is there any business from the council um the only announcement that I had was that we're I'm really close for next year's committee assignments uh the staff's just checking Council uh like staff contacts dates of meetings things like that I'm going to distribute that by email before we bring it back on the first meeting of the Year and that would give you a chance to hopefully look at it make sure the dates still work for you that it's an interest area and then give me any feedback about it ahead of

1:13:14 time anybody else all right next item next item is business from the city manager and Mary Bridget should I read this back into the record are we good to go why don't you read it back okay you got it uh we have two items under business from the city manager this is item number one use of recreational vehicles RVs as temporary housing with registration resolution number three modifying resolution 2020-3-4 to allow recreational vehicles as temporary housing with registration and now Katie Carroll is here for the staff report all right um can everybody hear me okay great good evening Marin Council my name is Katie Carroll I'm the city's housing

1:14:00 analyst um so this resolution that I have for you tonight is would amend the city's existing temporary RV occupancy guidelines to require that property owners who are hosting RVs register with the city at no cost the city has had a resolution in place since October 2020 that temporarily suspends enforcement of codes that would otherwise prohibit RV occupancy and so what that allows for is for RVs to be used is temporary housing when they're parked on private property and RV occupants and Property Owners follow the city's guidelines and again as a reminder this doesn't apply to RVs in manufactured home parks RV parks campgrounds or the overnight parking program um or in the right-of-way

1:14:45 and so in September Council directed staff to begin requiring registration as part of this program so the city could get an idea of um to what extent this is being used as it figures out how it wants to move forward and so what this resolution does is basically just add an additional requirement onto those occupancy guidelines that property owners register with the city at no cost and then in that registration we would ask the property owner for contact information for the RV occupant so we could send them a separate Anonymous survey and ask those questions that Council had directed us to ask at the last meeting so whether folks were displaced by the holiday Farm fire whether they're paying rent and whether

1:15:31 they have access to water and electricity um so that's kind of what this resolution does in addition to that seeking feedback from Council tonight on when it would like to check in on this item next uh previously counselor directed staff to report back um in the spring next year but it might be beneficial to delay that to allow some more registrations to come in so um interested in hearing if Council still wants to check in in the spring or put that off for a little bit and that's everything I have questions I can take questions now Joe thank you uh Sean thank you so uh I I I'm okay with delaying it just a little bit so you have time to gather

1:16:17 your information I am uh you piqued my interest when you're talking about if we're asking those folks if they're paying rent and so if they respond yes that is contrary to the provisions and so what is your step when it comes to what is your next steps when someone says oh yeah I pay rent what are you gonna do so since this is a complaint-driven system that wouldn't prompt us to take any action um in the questionnaire we've let folks know hey these are the guidelines um so if someone were to then go look at them and see that they're not allowed to charge rent then they could call the city um about that but it's not like a

1:17:02 proactive step that we would do it's more information gathering and I think the other sort of important piece to point out with that is making the survey Anonymous might also help with getting more feedback from folks yeah and I get that but on the information page that you put out and I may have missed it um and unfortunately I'm in a position where I can't look at the paperwork and attend this meeting at the same time so I didn't I don't recall if in that information you provide that it said anywhere within those within that pamphlet information that rents cannot be charged specific specifically is it there are you talking about the guidelines oh I guess you can't see them

1:17:49 I'm pretty sure but let me just double check let's see yep it says Property Owners may not charge rent but may ask the RV occupants to contribute towards utilities okay so I'm I'm looking at I'm thinking about that and I'm thinking about property owners saying you know what you can contribute 500 a month towards utilities so is that seem appropriate or is is there some other way in which we can make sure that folks that are on those properties aren't uh aren't being actually charged rent where the property owners are alluding to utilities but using that as a scapegoat um so you're talking about like charging excessive

1:18:35 yeah something actually not necessarily excessive but charging more than what they're more than what it's costing them in utilities to be there anything above that amount is excessive I'm not sure if Sandy's on the line to um provide any further input I guess my thought initially is just since it is a complaint driven system um so here comes Sandy yep good evening mayor and counselors Sandy Belson comprehensive planning manager so I mean to continue on what Katie was saying is um if we did get a complaint that there was excessive charge for the utilities

1:19:20 we would have our Code Enforcement Officers look into that and determine whether that was happening and if so make sure that they knew what the guidelines were um and if there was continued problems we would just continue down the regular code enforcement path which could mean that the RV owner would have to leave well and so that's goes back to my my line of questions if you were an RV owner would you complain well I guess the thing is that if we're going to be if we're going to advocate for people to have housing then we turn around and say well this is complaint driven only do you honestly believe that anybody in the RV is going to say a word

1:20:06 about them being potentially charged rent as opposed to the city asking those questions and saying okay we have an issue here and we're going to be proactive to protect those folks as opposed to kicking back and and knowing full well that if you had an RV and you're on someone's private property and they're charging you three to five hundred dollars a month for utilities and you know they're not using that much utilities but are you really going to say that because even in your own words just a few seconds ago you would have to move they would kick you out and so is that going to allow for do we have a provision for the FED process for that I mean are they entitled to Fed process

1:20:53 I do not believe that that would be applicable in this case but it looks like Mary Bridget has something to offer I would bet you I would bet you to say that Mary beard is going to say yes they have a right to fdp process because they have a legal residency they um cancer missionaries Mary Bridget here they may have a right to um the FED process but that's a a legal operation between the landlord and the Tenant and circuit court and the city wouldn't be involved in or interfere with that process oh yeah yeah I know I totally know that the city wouldn't be involved in that but I'm looking at the um the ability for those folks that are in those RVs to have something that's going to support them and as long as they know that there is some of that support out there be much more willing

1:21:39 to support this this code this quote unquote temporary code if we're not being you know 360 on it that's all I do think you think Shin could be that if that let's say a complaint came through and it looked like the utilities were inflated you know the city staff would have to be careful that they're not giving legal advice but they could certainly talk about resources that are out there for housing and then that person could take action as they self it so would there be a I guess for you to or for a question back to you Mary B yes is do we provide any do we provide any remedy within that code for the RV owners that are there because of fire or lack of housing I don't think outside of the complaint

1:22:24 process that we do okay that's maybe something the council should consider okay thank you are there any other questions okay so I think we've got a motion we've got we need but we also need to provide some Direction so are we fine coming back let's see I don't know if probably all option says in 2023 so um that would allow for us to come back in the fall okay would would fall get would early fall give you enough time to collect uh additional information from the survey yeah I think that it that would help at least in getting the word out um

1:23:10 yeah I think that would be good okay so I I'm good with fall second question and I think this is uh to counselor pictionary's point is when the survey goes out is it gonna going to prompt right I'm when you write I guess when you write the survey if is it going to say hey if you've got complaints or issues or com here's a phone number for you to for you to call it has my contact information if anyone has questions but I could slightly reword it to like if you have questions or concerns but that address what you're thinking yeah I think I I think that would I think that would help and then let's let's sort of hunt the whole conversation uh about and just get an update on this on the complaint portion of it because I think that's valuable to

1:23:56 sort of pull out that we kind of have created a regulatory process that it's maybe unclear about how it would be actually regulated or we deal with something I mean when we when we come back in the fall can we talk about it then Joe thanks Sean maybe a little addition to that to piggyback with that Katie is that if um and your response was yes we could we could uh take a look at those complaints or whatever but as opposed to would you be within your department would that would you be a person that can receive a complaint and have that be initiated to for a response or are you just going to say noted no I would pass that on to code

1:24:42 enforcement if it was a complaint I think it's um more like I'm the source of if you have questions about what the guidelines are so I can pass those on if it's a complaint fair enough thanks all right Steve so as we've discussed um resolution number three to allow RVs as temporary housing with registration to approve it second could you call the boat meal yes cancer pits all right councilor Moon yes counselor Bradley yes counselor stare we lost Leonard again cancer Woodrow and cancer patientary hi

1:25:29 motion passes for yeses zero knows two apps and next item please um business from the city manager number two this is to temporarily waive system development charges for affordable home ownership housing resolution number four resolution temporarily waiving the city system development charges for newly permitted homes sold affordably to low-income households and Katie Carroll is here for the staff report all right hi again um so this resolution would Implement a program to waive system development charges or sdcs for new housing that's sold affordably to income qualified households waiving sdcs reduces The Upfront cost to development and can help

1:26:14 developers provide housing units for sale at prices that are affordable to low-income households so Council directed staff to create this program back in May and then in October September and October work sessions reviewed draft program guidelines and provided Direction on the design of the program so as a reminder this would be for houses sold to households earning up to 80 percent of the area median income and would need to remain affordable for a period of five years staff has made a couple of minor wording changes to the program guidelines since you reviewed those in October and those are noted in attachment two of

1:27:00 your packet in tracked changes kind of the biggest one of those was to add the language around capping the program um so as a reminder if this goes if Council votes this in it will start January 1st of next year run through the end of 2025 so three years or until the city has waived three hundred thousand dollars for this program and whichever one of those comes first and that's what I have for that are there questions Joe thank you Sean um two points on that documentation I was able to read through all of it um first is that it lists the SDC waivers and it lists the city sdcs and then it

1:27:48 also lists where it says Wastewater and that's the that's under the purview of the mwmc and if I correct me from wrong and that the city doesn't have the authority to waive mwmc sdcs only the commission at the mwmc has that Authority can you point me where um you're seeing that no because you can't because you don't have the um it literally has a list I think it was back it was about two-thirds through and it gave a list of what the sdc's maybe Sandy I see her I see local Wastewater is that what you were gonna say Sandy yeah so there's local Wastewater that the city does collect um so the guidelines say that the city will waive Transportation storm water

1:28:34 and local Wastewater stcs and then it says uh Metropolitan Wastewater management commission and willamalane Park and Recreation District sdcs are still in effect right but what's the Wastewater who does the city actually collect Wastewater sdcs or is are they not collecting sdcs for mwmc on the Wastewater charges both of those so we do collect some local and then we also collect Wastewater on behalf of mwmc right so that's what I'm saying it is that the um Silvers you collect two different wastewaterers okay so we're making sure that that's

1:29:20 separated that we're not trying to speak on behalf of mwmc yes right okay yeah it's just the city imposed sdcs and then thank you I appreciate that clears that up so the other part of the document that I had questioned in regards to um the ah shoot it was the um oh the Ami in the document it says the Eugene Springfield M Ami the combination of the two and does not the City of Springfield have it's I I know it does its own Ami of its citizens so the it's the Eugene Springfield

1:30:05 Metropolitan statistical area um and that's the Ami that we use for like the shop program and the home repair program is that one and I'm not sure whether they report at the city level I would have to check on that you know that's just something I want to bring up because this is a Springfield Springfield project Springfield um decision and if we I don't want to if possible at least me I don't want to involve Eugene statistics which can skew Springfield statistics quite a bit because I know that the average income of Springfield citizens is less than Eugene citizens as well as the valuation of the homes so I think if this is going to be a

1:30:52 Springfield program for building homes then we need to stick with Springfield members and not a combination or skewed numbers that that Eugene would would definitely do and I'm not sure Sandy if you're there do you know if they report uh so this is a HUD generated figure so I'm just not sure if they report at the Springfield level or if it's just at the yeah don't we I don't think we get the numbers on a regular basis for Springfield and that Eugene Springfield Metropolitan statistical area is actually all of Lane County so it's including the whole County in terms of the average of the numbers and that's typically what we I mean as Katie

1:31:39 said is the number that we use for all the different programs that we use so we use a different number which we might be able to get something that's not updated as frequently just for Springfield um but then it would be out of date so um you can I'm not sure how to respond at this point I'm just saying as far as I think it would I think it would allow for more participants in the program if we were using Springfield numbers and not have those numbers artificially inflated by have Eugene numbers on there so I just thought I'd raise that no Joe I think it's a it's a intra it's an interesting observation but I don't think the economic that the statistic exists at that level and I think that's kind of what what everybody's the staff

1:32:25 sort of describing so if that statistic doesn't exist in a Springfield level are you good or you want to talk about this a little bit right I don't think it's a Eugene if it doesn't rise above interesting then no it's not worth the effort uh you're right but I don't think it exists is what what and I'm looking over at Nancy and she's nodding that like that number just doesn't exist they don't collect data at that level okay I thought elcog has that but all right Nancy I would I would just say based on my previous prior experience uh uh supervising the uh census process in California um there is you would probably that level of aggregate data probably would

1:33:11 be collected within the census but that's only on a 10-year time Horizon so you know the last decennial census was 2020 and so you would you would have the stale numbers for about a 10-year period of time um I don't think there is a now a yearly um more accurate uh data set that we could use for that process okay so when we do our when we do our levees we use an average valuation of a home so we can pull that out where we have Springfield valuation of homes but we don't have the data for income for Springfield citizens correct what you're saying I'm an annual basis I think it's we it's an estimated um what you do for levees is different

1:33:57 than um trying to do a community income estimate and so right um it's it's two different data points you can make a rough estimate on home valuations based on um your property tax records throughout the county but it's difficult to do that more with your individual income because that's personal reporting and so it's more through the U.S census would be the the easiest way to capture that all right and then I think maybe just another little helpful piece of background is that um the numbers that HUD reports their Changed by different household sizes too and I think they do some back end calculating that I think wouldn't be as simple for if we did have a number for us to then

1:34:42 come up with the different household sizes so there's kind of some background stuff that Hud's doing as well okay any other questions all right Steve I make a motion that we adopt resolution number three it's four hang on one four correct the motion oh yeah you know the way they write these Downs I always get it screwed up anyway I adopt resolution number four second Neil could you call a vote please yes counselor Pitts aye councilman yes councilor Bradley yes councilor stare councilor Woodrow

1:35:27 and counselor Pictionary yes motion passes four yeses zero knows two absence all right thank you everybody next item please any other business from the city manager no further business thank you any business from the city attorney no business thanks we are adjourned thank you