Springfield City Council — November 27, 2023

0:07 I'm going to call the city council work session to order with roll call. Mayor Vin Gordon. Here. Councilor Weber. Here. Councilor Moe. Here. Councilor Rodley. Here. Councilor Blackwell. Here. Councilor Doyle. And Councilor Pishioneri. And Councilor Doyle and Pishioneri are excused for the evening. Um we have two items tonight. Uh first item is the comprehensive planning work program with Sandy Belson and apparently we are going to continue our Jeff Passcal staff meeting. They're doing the great such great work out of that group. Uh Mayor and Council, my name is Sandy Belson. I'm the comprehensive planning manager for the city of Springfield.

0:53 And yes, we've been giving you a lot of work to do lately and so this meeting is really more of a look ahead rather than a combination like we had last time of uh big chunk of work products. So um tonight I'm going to go over three things. Recent legislation um and so that you understand how that is affecting our work program. Then I'm going to take a look with you at the timeline and the various projects we have going on and then coming back um to a question on annexation. Uh So with that um let's Oh, I guess I get to do the slides. If I pick point it where am I pointing? It is on. I thought.

1:39 I thought I turned it on. It's on. I push this arrow and it should go forward. There we go. Okay. So um first is recent legislation. As you know um the legislature for the past several sessions has had a major focus on housing and that has not stopped. And I think it will continue as I'll explain momentarily. So I'm not sure that I'm there Mickey I go okay. So housing planning at the statewide level is directed by a statewide planning goal

2:26 10. And that um goal is to provide for the housing needs of citizens of the state. The legislature passed House Bill 2001 early in the session and then that was amended for some technical changes by House Bill 2989 and sections 8 and 9 of that House Bill change how local governments implement statewide planning goal 10. So what that bill did was codify the Oregon housing needs analysis policy that had been passed previously in terms of like a a trial approach to a housing needs

3:12 methodology. So this slide is from a recent presentation by the Department of Land Conservation and Development and it gives an overview of how goal 10 has worked for housing planning. So in the past there's been a focus on local determination of housing need and land capacity. And I should say if you have questions as we go feel free to let the mayor know. Okay, so now um the approach is that this again another slide from Department of Land Conservation and Development. Um, so

3:57 this explains how housing planning will work moving forward. So, there will be an emphasis on local actions to achieve specific, fair, and equitable outcomes. There will be also a focus on increased housing production, affordability, and choice. The actual housing need numbers will come from the state. Uh, and those housing need numbers will be based on standard demographic trends, but also the estimates of housing underproduction, um, including the housing needs for people experiencing homelessness, and then those numbers will come to us with households at specified income

4:44 levels. So, there's this bill is putting much more emphasis on housing accountability, in which DLCD will evaluate local government progress towards housing production targets and outcomes. Uh, if a city is underperforming, then that city will be referred to a housing acceleration program. So, DLCD's going to send us to the principal's office? Yes. Okay. Potentially, if we're not producing. Um, one question that I had is when this comes when this needs show up, are they going to be capped by type? So, is the state

5:29 effectively going to say we need, you know, I don't know, only a hundred, you know, a hundred multi-unit? They're not actually going to provide the housing types. That's still going to be up to us to match the household and the income level to the housing type. So, um, we will be taking those household numbers and figuring out what is affordable at those levels. Clearly, um, there will be a fair amount of subsidy involved for the lower income levels. Um, so that will tell us how many subsidized housing units we'll need as well as what the market can provide at the various, um, income levels by housing type. So, they're sending us the basically the raw data and then we're breaking it up and analyzing it from there. Yes.

6:14 Okay, perfect. Thank you. All right. So, those two bills I mentioned, House Bill 2001 and 2000 2889, changed not only how the city will plan for its housing needs, but when Springfield can undertake that work. So, a housing capacity analysis is based on the housing needs analysis, which is the demand side of the equation, and then the buildable lands inventory, which is the supply side of the equation. So, DLCD is convening a rules advisory committee and three technical advisory committees to do rulemaking, uh, under

7:00 this new legislative mandate. So, the housing needs and production rules will be adopted by January 1st, 2025. The housing accountability rules, um, will be adopted also by January 1st, 2025. And with those rules, um, that are being adopted and the housing needs numbers from the state, we will then be able to start our housing needs analysis in 2025. We had been planning to start it now. But, we have to wait for these rules and then those population numbers, um, that the state will give us. And then, the housing capacity and urbanization rules will be adopted by January 1st,

7:46 2026, and that will affect how we do the buildable lands inventory, so we'll be able to start doing that work in 2026. All right, so then there were some other bills uh that weren't mentioned, and these will uh affect our development code more so than like the housing planning that we're doing. So uh we're taking those bills and we're putting them into this package of affordable housing code amendments um to draft code changes to comply with state law. The changes will also clarify existing code language related to affordable housing

8:31 and explore opportunities to remove code barriers to affordable housing if the changes are consistent with current local adopted policies and Springfield's housing strategy. So, we had been planning, as I mentioned, to start our big housing work now, but we'll be doing just this code work, and then the more comprehensive housing policy and code changes will occur later as part of the spring housing capacity analysis and housing production strategies. Um and then we will also, as I'll get to in a moment, uh look at some other code changes that we can take on related to other topics um for the development code.

9:22 Um so this um slide up here is focused on House Bill 3151. Um and so this one focuses on manufactured dwelling parks being allowed on non-residential lands if they uh meet the definition of affordable housing is there. Um this bill also expanded the properties where a city is required to allow affordable housing to include property owned by the housing authority. Um and then a nonprofit public benefit corporation whose primary purpose is affordable housing development. And then as I mentioned that manufactured dwelling park nonprofit cooperative. All right. So then we have House Bill 2984. This focuses on

10:09 building conversions from commercial to residential. So it requires local governments to allow that conversion of a building from commercial use to residential use without requiring a zone change or conditional use permit if the property um is not zoned for heavy industrial use. And then House Bill 3395 allows housing to be built in commercial land use districts if it is um affordable housing per those definitions up there or mixed-use um if it's more moderate income housing. Uh so in that case we would apply the residential density level that's most comparable to the commercial density

10:56 allowed in that use. Um this bill explicitly exempts cities from having to conduct a new economic analysis or comprehensive plan update. However, it will impact our employment land availability and we may want to accommodate for that later. So then looking to this coming um session uh the governor has been working on a legislative concept and that concept um would create a housing accountability and production office. Um that's I guess the principal's office you were referring to before.

11:42 Um and it would mandate that uh local governments grant adjustments similar to variances what you might know as a variances but anyway for us housing projects. So this the idea here is that some codes might get in the way of housing and so we would not be able to apply those requirements such as setbacks, lot size, or design requirements like materials. Although we don't have too many design requirements in our code, we do have development requirements. Um this uh legislative concept would also include uh a one-time UGB expansion but since it

12:27 is really for non-resource land, I don't think Springfield would be able to take advantage of that. Um and then along with that um those changes uh there would also be financial support um particularly around infrastructure to support housing. Does that mean the state's going to step in and help us? It's the I mean that's potential. This is the governor's concept so the legislature would have to agree. Um so it depending on their budgeting process. Yeah and I and I understand that that it's a new concept. Um from a legislative perspective, I think we

13:13 still want to be talking to our our our delegation about the fact that we we should want uh the one-time UGB expansion to potentially apply to Springfield as well. I know from a land type perspective, the current concept would exclude us because we simply don't have those non-resource lands. Um but I think in the you know, in the long term we really want to advocate for them to include when you have no resource land available, allow you to choose higher quality lands like we would do a UGB expansion. All right. So, at this point, um AJ's going to help me switch over um away from the legislature to our housing work program. Um good cuz then I will have one more question to ask about potential

13:59 setbacks. And I know that in the governor's concept, right, that that there was a a wider range of variances there. Um some of those are design-driven. Um but what about how are how are people thinking about the issues that are maybe public safety-driven, right? So, for example, spacing between buildings is essentially around a fire issue. Right. I mean, I think that doesn't exempt them from complying with a fire code, but you know, it's it's been a moving target and I haven't followed it real closely. Mark has also been um following it somewhat. I I I don't think it's um you know, best practice for the state to get into that

14:44 level of detail of a local government's um regulations, but um there's a lot of support um for that concept going forward. Okay. Thank you. So, what um we have up there now uh is mapping out the work that we have ahead of us. So, the blue is the housing planning. Um we will go ahead and start on the consolidated plan, and so that is the plan that we work on together with Eugene to determine how we're going to want to prioritize spending our federal dollars and that's through the community development block grant as well as home funding.

15:29 So, uh we'll start working on that in 2024 and that plan will need to be adopted by June of 25. And then, as I'd mentioned earlier, we'll start the housing capacity analysis in 2025 followed by the buildable lands inventory in 2026 so that we can adopt whatever amendments that we need to uh match that supply with the demand um in 2027 and then work on developing our housing production strategy um which must be adopted within a year after the housing capacity analysis. Uh in green is the work on the climate-friendly and equitable communities rule implementation. So,

16:14 there are two main areas that are underway now. The climate-friendly areas uh so we've um El Car Lane Council of Governments El Cog has been working on the initial phase of that, which is to produce a study um from that we will uh work with consultants that DLCD is agreeing to fund to work with us on refining the potential areas, taking more look at those, analyzing them, and then coming up with where we want the climate-friendly areas to be, and then identifying the amendments to the comprehensive plan, refinement plans, and development codes to actually implement the climate-friendly areas.

16:59 We've also had a kickoff meeting for the scenario planning that includes consultants uh and that project work is um underway. So, as you may recall from previous memos we've had um a scenario plan put together in 2015. So, real focus now is to identify uh performance measures and establish targets. Um both local targets for Springfield and regional targets for the metropolitan area. And then identify what amendments we would need to make in order to reach those targets. Uh most of the transportation work for the climate friendly and equitable communities will come later.

17:44 Um starting in 2027. Um and there will be a lot of work at that point uh to update our transportation system plan, um do different types of modeling work, um do our modal inventory, and then identify the code amendments as well as the plan amendments um that would need to get adopted by the end of 2029. Uh So, then because we've pushed the housing off a bit, we actually have some capacity now to take up some more of our development code updates that we had put on pause. So, we had had um two phases that of our development code update project that we developed

18:30 um I mean that we adopted uh year and a half ago, phase one on housing and phase two on employment, and then phase three was everything else, which we put on hold while we did the other mandated code amendments for the stormwater and the parking. Um we'll do the affordable housing ones I mentioned um earlier this presentation, but we're also looking at some of the other chunks that we can start taking on. So, one of them is annexations, and I'll come back to that in a moment. We'd like to look at land divisions and non-conforming uses, and then ultimately get to our mixed-use districts, um probably in conjunction with our climate-friendly area work. Uh we are still in the process of updating our public facilities and services plan. This is a regional plan with Eugene and

19:16 Lane County. It's slow, but it's plotting along. Hopefully, we'll get it adopted this year. Um our natural resource protections for UGB expansion areas also has been fairly slow. It's been really held up by the Division of State Lands. They've had our draft our draft for over a year as the second review. Um so, we've been waiting on that to be able to go forward with identifying protections and adopting the amendments associated with those um locally significant areas. Um where we have we're close to having a draft wastewater master plan that will then be going out for public comment uh and will

20:01 hopefully be adopted next year. And then following that, there are two special areas that are recommended for study within that draft plan where we could take those um on a little bit more focused work. We've had grant funding in place for a bicycle and pedestrian plan, but haven't had a planner to be able to really take that on and do that since Emma Newman had um resigned little over a year ago. So, we've pushed that off. Um as you can see, I've got it scheduled for 2025. Um and then as you'll hear more from the capital improvement plan this evening, um one of the projects in there for a planner to lead, our infrastructure

20:46 planner, um would be the Lower Mill Race Stormwater Planning. And that will be a big project for those of you who were here who know what was involved in the Upper Mill Race, it's a multi-year effort. So, that's an overview of where we're at with our comprehensive planning projects. Um So, as I said, um by not getting to our housing, we have some space to do development code updates. But, before we get into my question for you on that, do you have any questions? Corey. Thank you. Um So, I absolutely First of all, yay for planning. I'm very much for planning, as you all know, and so, yes, I think it's

21:32 great that we're starting to have the plans. And um I'm not excited about pushing housing work out, cuz I know we also don't have the capacity to do all the things. So, I'm curious as to what can we do now? Or are there things we can do that get out of the way for development to continue to happen while we're doing this? Cuz I I mean, I can understand that we don't want to like plow forward and then have to like not have the space to do the things that we're being required to do, but I also like putting things on hold for two or three years is not helpful. And um this isn't like do all the things. It's like, what can we do? Or what can we share with people that we can continue to do, so

22:17 that we're continuing to create space for housing while we're doing this work that we're required to do as well. So, it has been very frustrating um to know that that's a priority and a need, and yet we can't really dig into it as much. And so, I've been struggling for the past 6 months, like, what could we do? And was thinking, well, at least we could start the buildable lands inventory, but then, as I learned more and more um as to what DLCD has in mind for the rule making, I'm just really hesitant to get started and have to redo something. So, I've come to the conclusion we really can't get started on the housing capacity analysis or the buildable lands

23:02 inventory until they're done with rule making. So, where we could do some work is like on the housing production strategy type of thing. I mean, there's nothing that says we can't do more work like we have been with the tax exemptions, the SDC waivers, those kind of non-land use regulation type of work um it can move the dial within our community um and get us further along when it comes to developing that strategy. Uh I think currently we've done almost everything we had in the strategy that we developed over the past 5 years

23:47 and we had been holding off on kind of redoing a a comprehensive look knowing that we would be starting this more focused housing work. So, we'd have to think how we can come back to council and discuss, well, what do you want to do next without getting into the full depth of um the housing need analysis. Can I have a little follow-up? Um I know when we're talking about, particularly when we get to the climate-friendly areas and all of that, um I know that work has been done in the past and we've called it different things over the years to get to to get to those communities. I think we called it nodal development and before that, like years

24:33 ago, I was part of talking about what were things going to look like in 2050 and what were our communities going to look like. So, is instead of starting from scratch, are we building on that work? Cuz I think, you know, Springfield is is a size that we already kind of have some ideas of where those areas are. And so, I'm just curious, is are we are we building on that as opposed to starting from scratch to help move things a little faster. Uh yes. So, the climate-friendly areas we focused on nodal development areas. Um and the sort of broader downtown, basically the whole urban renewal district for downtown. Um and then the

25:22 the other areas that we looked at are nodal development. So, we are trying to align and I think that the you know, it'll come back to you um in January for more direction on climate-friendly areas, but I think my recommendation for the quickest, most expeditious, as you said, is to align climate-friendly areas with where we have already pretty close to the same policies are in place, which is basically downtown and then Glenwood Riverfront. Um So, um you know, I'm not making that decision yet. I won't but that's where we're I think we're going to head. But, we still have to go through all the

26:07 steps to do the analysis and show compliance with all the rules. Other questions? Um one of the questions I have looking at this is where does the North Gateway area fall under from a planning project perspective? Well, a lot depends on what happens with climate-friendly areas, I mean, climate-friendly equitable communities rules. So, on one hand, the rules are advantageous for us in that they say, well, congestion won't matter anymore. On the other hand, they prohibit extending new roads if you're going to increase vehicle miles traveled. And at this point, there's no way we can expand for employment um and not

26:55 increase vehicle miles traveled. So, So, could we put it someplace on this from a, you know, as we think about how we produce documents is a is a city, right? And this question about employment lands has been sitting out there for a long time. Even if you put it as a placeholder, we're we're acknowledging that we have questions and we want to make sure that this work gets done at some point. Um, even if, you know, if you put it as all TBD, that would that would help us. Okay. The other, uh, the other question that I had is how much work is this from an FTE perspective? Um, so, that we have um, an infrastructure

27:42 planner, uh, a transportation planner, although not at the senior transportation level, um, that would kind of take on some of the more complex projects. And we have, um, uh, senior land use planner, and a development code planner, and then another, um, planner two who has been working part-time, um, and will be coming back full-time next year to support this work. So, that's five plus me. Well, so that's how many you have on the

28:28 roll today. Yes. But, is there a gap between what you have and what you need to complete this work? I think we would have if they all stayed on staff, we would have enough to complete this work, um, with the consultant help along the way. Okay. And that that's that is good to hear. Um the other I guess the other suggestion that we have I I will say that we need that we need a higher level transportation planner. Okay. Um I to be able to really take on like the Gateway project is really more complex. That's beyond me or Drew's capacity to do that. Um so we don't have that position filled. We've tried We're in the middle

29:13 of our fourth time to try to fill that. Well, we're all crossing our fingers on that one. Um and as we get into the housing group, one of the a lot of these housing questions from a from a production perspective, a thing that would be helpful I think to all of us is to just provide us some guidance on what we like, you know, what terms that we're using and how we're using them consistently. You know, what are we saying affordability levels are what are and I know it is a moving target, but knowing that, you know, getting us grounded on when these words come up, you know, from a staff perspective, this is kind of how that how you're thinking about the conversation would be helpful. Yeah, I I mean,

29:59 it is defined differently in different statutes, so um depends on which program they're talking about what the thresholds will be. There's also the federal threshold, so it it is not something that is easy to be consistent with. Yes, I and I understand and I understand it's pretty technical, but clarity is sort of kindness for us all. Um and understanding having us at least begin to understand the different buckets that they go into and what what we're actually meaning when we bring, you know, when we bring this up is going to help us bring the community along with us. And there is a lot of confusion about this type of work and it's not that everybody's got to understand it at that technical or an atomic level, but instead you know,

30:46 we need some higher level pieces to help the community move with it. Any other questions? All right, I think we can keep going then. All right, so AJ can switch us back to um question for council. Uh so as I mentioned earlier, we do have some capacity now to do some development code work. Um basically kind of starting on that phase three, and one area that we identified as the topic, which you can advance Oh, I guess I get to do this slide piece. Um is annexation. So uh currently our code requires a

31:35 the council to hold a public hearing for any annexation with one narrow exception, which is a single lot or parcel uh that is not dividable. Well, with um the phase one code updates for housing, we really reduced the lot size, and with middle housing, pretty much any lot at this point that has a septic on it is dividable. So in practicality, every annexation is now required to go to a public hearing with a city council. Um but that's not a requirement by state law, and so in an effort to identify areas where we could streamline things, we wanted to check with council and see

32:23 what you think about no longer requiring a public hearing for most annexations. So the ones that would not require annexations are those that have consent of all the property owners and at least half of the electors within the annexation area. It would still come to you as an ordinance for adoption and for the annexations that required withdrawal from a special district, um there would need to be a public hearing. Um but uh we'd like to get an idea from you as we start to undertake the work on this code revision as to whether we should continue to

33:09 allow or expand instances where annexations do not require a public hearing. Is it time for our opinions? So, I have a question before I share my opinion. Um if we're not requiring a public hearing, things are still being posted or note Is there still a way to notice things in a public way, um even if there's not a hearing? Well, it'll still be on the council agenda, so in that sense it would be. We are thinking we wouldn't be asking directly for public comment. That doesn't preclude someone from coming to speak to council just like they would for any other topic that's on the council agenda, but we wouldn't be

33:54 advertising here's a chance for you to comment on this annexation. We wouldn't be sending out notices to the surrounding property owners. We wouldn't be noticing it in the newspaper. Go ahead. If somebody else has things to say. I think I mean I think I'm fine with it. I just want to make sure that we're being as transparent as possible with the public. I think thinking of all of the hearings that I've been through in the past 3 years, when everybody is on board, it it's like we and we usually have to do a couple different, you know, we it comes back a few times. I can see how it slows things down and takes up more staff time. Um, and I want there have been times when people had opinions

34:40 and I would just would like that we notice it in some way that the public has a way that they know what's going on. That's all. Nancy. I just want to briefly comment. I you know, this is a large question and it's a lot to sink in. So, I would suggest maybe allowing some time for council to to think about the uh policy uh before them regarding annexations. I will say however, that you know, as a city, we do um strive to be as efficient as possible and we also are in um a time of very reduced resources. So, as city manager, I'm often thinking of ways that um we can um either make processes more efficient or

35:28 quicker or maybe we don't have to do them. You know, I think sometimes things that are done historically, you continue to do do them and maybe there's a different way of approaching it. Um which would still provide for uh giving information to the public, but not necessarily require uh modes and methods that were maybe more outdated in the past. So, I'd like I'd like the chance to maybe, you know, get your opinion on this. I don't know if Sandy has a timeline that she needs for an answer of council. Well, I mean, this is not that you're not making a formal decision at this point. You're giving direction to staff um for uh the amendments and then those amendments would go through a public

36:13 hearing process with the planning commission and come back to you as council and we would get public input on the code requirements. So, we would be able to ask the public, "What do you think? Should we have um public hearings for every annexation or just some or most of them wouldn't need it because most of our annexations come in with full consent of the property owners um, and the electors. So, um, we're just at this point asking what should we put out for public comment, not a final decision on the on the matter. But, if you're not interested in removing that public hearing at all, then we're not going to even ask public comment about it. As we go through that hearing process for the codes.

36:58 I think we're all beginning to think about well, what does that actually mean? Um, and so the questions that I come that I come back to are specifically around where we've seen annexation um, hearings and then the public has had, you know, relevant or timely information that has helped the entire process forward. So, on one hand um, I'm interested in learning more. I'm, you know, um, to see what some of the code would look like in some of the public hearing, you know, I'm open to it. Um, just letting you develop the idea a little bit more. Um, the places I think about is if 90% of the time there's almost no public comment for for annexation, it's well, how do we access the public

37:43 comment when the public input when in that 10% of the time that they have a lot of relevant things to say. So, I'll give you one quick example. Um, you know, I think we had one a couple of weeks ago where it was just a practical question about how to interact with a with I think a water treatment plant or something like that. But, that was a place where you know, where I where I would look at it and go, okay, what when this comes back, right? Like, how do we sort the 90% where people are fine with versus A, there's some things we have to talk that people might be have an interest in. So, the short answer is I'm open to it. I think you take it away, work it a little bit, and then we can kind of work out the details from there.

38:32 Anybody else? I'm seeing kind of Uh yeah, I'm All right. Can you see the comment from Councillor Piscioneri? No. Uh could you We got it, Joe. Um S- Sandy's got that piece of input, too. So, I think it's the how is really the the question. Well, I mean, the some options would be that we always allow the council to say, um we want this one to be a public hearing. Uh that would be one easy way. Um if there are criteria

39:17 that we could come up with that say, well, which ones are going to be those that people are going to want to talk about? I mean, that's the trickier part. Yeah. So, yeah. Uh well, perfect. I'm I'm looking forward to hearing more as you work through this. All right. All right. It looks like we are off to the 2025-2029 Capital Improvement Program Community Investment Plan. I feel like it's a novel.

40:09 Looks like this one's still on. Good evening, Mayor and Councillors. My name is Stan Petroff, City Engineer. I'm here with Jeff Pasquale, Community Development Director and previous City Engineer. Uh the discussion item I have tonight is the capital improvement program commonly referred to as the CIP. Um as you likely know, the CIP is a 5-year plan, is updated every 2 years, and this plan this updated plan covers the years of 2025 to 2029. Um I'm basically going to go through and kind of give you a little background on the CIP, just refresh your base memory, and then I'll go through the different categories of projects and kind of give update on uh where the projects are at, and then kind of lastly we'll have a budgetary discussion. So as a refresher, the CIP is a planning tool to forecast what projects may reasonably be anticipated to be delivered over the next 5 years. Typically, these projects uh meet one of

40:56 four criteria, and they either address regulatory requirements, maintain, repair, or preserve an existing asset, respond to council priorities and citizen requests, which we got quite a bit last year uh or this last couple years, 145 today, um or the projects identified in a long-range plan. Projects are organized by asset system with three sections for each system. So the first section is just basically a status update table that kind of tells where the projects are at, um which ones um are either completed or paused or in design. Um the next section is a project is where the project detail sheets are at and those projects that are pro- pro- proposed to be programmed over the next 5-year cycle. And then lastly, there's another table that um has all of the

41:43 partially or unfunded um projects, and they're shown again in a table format. As appropriate resources become available or potential grant opportunities are identified, these lists will be used to match projects with those priorities, basically a wish list. Um now I'll give a brief update of each of the ass- asset systems, starting with stormwater. Um in review of the current capital budget and the previous CIP, a majority of the projects have been placed into a hold status. This is due to anticipation of focusing limited capital delivery staffing resources to delivery of the 2024 GO bond street preservation projects which Christie presented earlier this year as well as phase two of the federally federally aid funded Franklin Boulevard roundabout project.

42:28 However, there are water quality initiatives still being advanced as many of the street projects incorporate stormwater improvements and treat runoff from street surfaces. The next category is street and transportation. Currently all of the street segments scheduled for preservation through the vote previously approved 5-year general obligation bond were completed ahead of schedule and under budget. Several safety and pedestrian projects were also completed over the last 2 years including many RRFP projects, ADA ramp and sidewalk projects, safe routes to school project. Um I won't go through every single project in there. And then projects that are currently in design or going to design soon include sidewalk filling the gaps project, Franklin Boulevard or OR220 22

43:15 environmental 225 environmental study, Franklin Boulevard roundabouts phase two, 42nd Street Levy study, 28th Street paving, Virginia Daisy Bikeway phase two, Mill Street, Laura Street, signal enhancements project, South 42nd Daisy Roundabout, 42nd Street overlay. Um construction on these projects are anticipated in 2024 and 2025. And if the passage of a GO bond project pack pack is successful as we're hoping it is anticipated planning and design for preservation of several additional street segments will start in late 2024. In the wastewater section, we have several sewer projects that have been completed over the last couple years including 42nd, 48th Street sanitary sewer rehab, South 28th Street sanitary sewer extension and South 37th, South

44:01 38th Osage Street sewer replacement. Um the Jasper trunk sewer phase 3 and 70th Street and 72nd Street Wastewater Basin Rehab projects are currently in the design phase with anticipated construction in either 2024 or 2025. Um, and wastewater improvements are also planned for the Mill Street and 16th Street emergency repair projects which are currently in the design phase with construction planned in 2024. Um, there are several areas uh within the city and urban growth boundary that are fully developed but lack wastewater service. It's anticipated sewer extensions to these areas will be completed in 2024 and 2025. Um, these projects are proposed in the 2025 or the 25-29 CIP. Um, additionally, the Wastewater Master Plan is being updated in certain

44:46 portions of the cap capacity management operations and maintenance or as we call it CMOM program are being uh proposed to be included as policy. Adoption of the updated document is expected in 2024. In anticipation of this update, some of the identified rehabilitation needs are considered um with the CIP update. And then lastly, we have the buildings and facilities um section. Available funding for building and facilities projects is limited, so there is a long list of identified unfunded projects and a short list of funded um projects including upgrades to City Hall um with security and um Council Hall improvements which just recently got completed and the building G roof at Booth Kelly. Um, additional upgrades to City Hall are

45:31 planned for 2024 and 2025 and many of these projects have been funded through the American Rescue Plan Act ARPA funds. Um, the funding from the CIP comes So, a little bit about the funding. The funding comes from five main sources um user fees, fees collected from users of a system like stormwater and gas tax, um system development charges, charges collected through development activity assessment fund, costs paid by citizens who own properties benefiting from projects, um but bonds both revenue bonds and general obligation bonds, and grants from state and federal grant programs. Um the wastewater and stormwater funds have stabilized over the last decade with healthy reserves allowing more projects from the master plans to be completed. However, this will require additional city staff. I'm going to turn

46:17 it over to Jeff before we wrap it up and ask for questions so he can talk a little bit about that. Thanks, Stan. Um I real quick before we jump into that, I just wanted to um I'm here to support Stan and as you can see he kind of has all of the information covered pretty well. Um here to answer questions, too, but just wanted to remind council. So the the goal of the CIP and and what you see here is in those three sections is we're really sharing with you the work that we have ongoing that's currently budgeted or we're working on. So that's kind of that first table. The next is what we would propose to plan for the next 5 years to work on. And what we've done is we we look at our financial resources for both um staffing resources as well

47:03 as construction resources to move. So that's that that picture is kind of that 5 years of if this were to stay static, this is what we are comfortable with saying we can accomplish in the next 5 years with the resources we currently have here. Um and then lastly, there's that last table in each section which kind of shows you the high priority needs. And so when as you as council as you review this, what we're looking for is that feedback of do we have the right projects in there? Because obviously you can look at that unfunded or that those projects that we just can't get to and there's a lot of really good projects and really necessary projects in there. And so is there something on that list that should replace something that's in that 5 years? So that's kind of what the feedback we're looking from council.

47:49 Um one thing we've been to planning commission already. They haven't had their vote. We're a little kind of out of sequence, but we did go to their work session. Um at the work session, they didn't really have a lot of feedback or information. They just looked at it said the prop plan looks pretty good. So, any questions on that? Okay, I can jump into the future considerations. So, it kind of really starts with the wastewater master plan and what the work we're doing and what council will be seeing here hopefully in the next few months. And as part of the wastewater master plan, we asked the consultant to also look at our existing assets in our system not just for where we have capacity issues, but really analyze in that seam on that

48:36 capacity management operations and maintenance world of what should we be doing to maintain our asset appropriately? And so, just as a picture we asked them to give us a table. We have a approximately 130 miles of concrete pipe remaining in this wastewater system. We have a plan in the wastewater master plan that's proposed that you'll see that shows completing that work over the next 50 years. I don't know how reasonable that is or what, but it equates to about 12 and 1/2 million dollars a year over the next 50 years and in I think replacing almost 15,000 linear feet of pipe a year on average to replace or rehab all that pipe and bring it to a

49:23 watertight. So, the future considerations are is the one nice thing is is where we're sitting. We're sitting with pretty healthy fund in wastewater. And so, one of the proposals that we're working on is staff adds that the council will see as part of the the budget proposal that'll be going through the budget team to use those reserves to add that capital team. And so, looking at how do we start accomplishing that work on top of the work that we have identified in the wastewater master plan and and also some of those stormwater. So there's a combination stormwater projects cuz one of the things that we struggle with in the capital we get a lot done with with the resources we have but like when the GO bond was approved it was pretty much everybody shifted and they were

50:09 working on street projects which means that's why you see a lot of projects in the other areas that are on hold and so looking at getting to the point where we really need dedicated staff for certain areas of our infrastructure and so those are kind of those future considerations. Yes. I do. Go right ahead. I have more questions than I'm going to ask tonight cuz I just and I think because this is coming on the heels of Sandy's presentation and I tend to just do very much be a strategy person. So first I really appreciated this. I

50:57 love seeing the here's what we can do here's what we can't do here's what it's going to cost. I really appreciate that we're tracking the public requests cuz when you get to the end of that you'll see there's like three pages of tables of public requests that have been like we'd like to see this happen so I really appreciate that. I think my question my messy question is as we're looking at this and we're kind of you know here's where we're going to be in the next two years how does this fit into the other planning work that is happening so that you know if we're if we're going to need to invest in infrastructure in a place because that's where we're going to be building is kind of like how I think of Q Street and I know Q Street showed up in a lot of ways and we're doing a lot of building over there and so it's like

51:42 how are we are are we prioritizing the stormwater and the streets and the infrastructure in the places where we're also kind of doing other things. Um, I would say yes, we are. So, where we can reasonably, I I guess as a city afford to do that. I If you recall, Sandy and I were here few years ago. I think it was pre-COVID. We'd been here at council maybe once after, I don't know, in person, but to talk about where could the city invest infrastructure to kind of spur um growth, housing development specifically. And we kind of went through an analysis of all of the areas and the infrastructure that was needed. Um, one project that you'll see in the CIP that I'll actually be

52:27 budgeted this year is the Harbor Drive pump station cuz that was like the area where where like we look at how much the infrastructure that's there, what do we need to do. And and that was like, oh, for the acreage we looked at that. That was like kind of the biggest bang for the buck. And so, yes, looking at that. The The wastewater master plan is is the council see in the next few months is also considering that in those areas in growth and looking at that. Um, speaking of some of the areas in North Gateway and thinking about some of the areas that are out there. So, there's some There's There are considerations. As far as the future considerations in moving that work, that's that's part of that financial and how do we at least start moving some of this infrastructure work forward to support that growth. And and

53:12 how do we reasonably do that cuz um as this as I said before, it's it's one of these things when we we get all of this work. Right now, most of the staff in the capital group is focused on all of the transportation dollars that we're either getting from the federal, you know, um grants or state grants, you know, after working on the GO bond. And so, really starting where I I think Springfield's at an area We've kind of been there for a while, but we're at a place now and that's kind of how I've structured with Molly the wastewater master plan, and asking for work from the count the the consultant is strategically, how do we get from A to B, and what do we need to get there? And that's that's the what we're looking at. So, I I would say yes, we are working on that.

53:57 Um there is a lot of planning work that goes into that, but we are are are very cognizant of the infrastructure work that's needed as well. And I think um when it comes to future considerations, I do like the fact that you're diving into the question around, you know, staffing and can we deliver all these capital projects because you can see the backlog up here um you know, after the go bond and always grateful to the voters for for approving that. And we need to figure out, you know, how to make sure we're moving all these pipelines of capital projects at the same time. As we consider an additional um street bond coming up, is the plan to push to essentially

54:42 I don't know, segment your group and sort of continue to push folks um on into transportation projects and then sort of backfill them, or when we talk about the go bond again uh the street bond again, where are you going to come back here and sort of talk about the any incremental staffing that you might need to uh to deliver those projects and maintain wastewater and stormwater projects that we also have to get out the door? Um I looking at it if if if we're successful with the next bond, we could deliver that with existing staff. It would just mean all these other projects remain on hold. So, I think looking at the budget and where we have funds, you know, that we have healthy funds, it would be looking at adding wastewater and stormwater specific staff coming on

55:27 board to start moving those projects forward. And that that proposal will have the strategic it's like with this, you know, with this group, this is the work that the council and the the public could expect to see completed on an annual basis. All right, great. Thank you. Um and when I look at the citizen requests, how do how does a citizen get feedback about what's happening to those requests? Well, I haven't done it last year. I emailed all of them back or I responded back to them. I haven't worked that out with Stan, but we'll work out some sort of communication. I will say this is a credit to our communication staff that we have brought on board because I think as long as I've been doing the CIP since 2005, and I think on average we used to get

56:12 five requests through our normal, and now the fact that I think we're up over 100 is pretty crazy. And and there a lot of good projects. Um I know we do work. So, last time when I went through the list and I I've kind of skimmed through this list there. It's communicating with those citizens cuz some of those are um Hey, Joe, you're not on mute. Oh, I apologize. Uh But but some of those are and and we communicate too. So, some of those come in and they're other jurisdiction projects or they're other and so we try to communicate those out because those jurisdictions may not be getting that feedback either. But we I in the past and we'll make an effort to reach out and let those folks know that we're tracking these projects. Some of them

56:58 align with other programs that we're already working in. So, to let them know that we've heard them, it's in the pro it's in the plan, we have it documented, and that it's been taken to council for, you know, so they can see it. All right, great. Thank you. I think that is all the questions. Thank you for putting this together, and we appreciate the update. Thank you. With that, I'm going to adjourn the work session, and we are going to reconvene here in 3 minutes for the executive session.