Springfield City Council — March 3, 2025

0:05 call the Springfield City Council work session to order with the roll call Mayor Van Gordon here councelor Weber here councelor Mo here councelor rodley here councelor Blackwell here councelor Jo here and councelor stout here thank you we have session which is the housing related code in update with Haley good evening councilors and mayor working there you are there I am um tonight we're going to be discussing the

0:51 housing related code and Plan update I've come to you a few times with code and plan updates so um this is just going to be an introduction to the project and um we'll be getting some feedback on strategies so this work is to continue the ongoing work of Springfield's housing strategy and that's to help the city come into compliance with all state housing related statutes and rules as well as alignment with the city's goals for facilitating housing production affordability and Choice by reducing regulatory barriers particular attention will be focused on amending the development code to include clear and objective standards for mixed use districts as expressed in Springfield City Council resolution number

2:03 project for Community engagement the city will establish the community engagement plan which will be reviewed and approved by the Springfield Planning Commission acting in its capacity as the committee for citizen involvement staff would like to know if Council would like to create a governance committee and if there is any input on an advisory committee I'll get into that in a slide or two for the Cod and plan changes there will be three phases this will look like the Cod and plan audit the code and plan Concepts and the third the final code and plan amendments the audit will identify the portions of the development code comprehensive plans and neighborhood refinement plans that need to be amended to comply with state law as well as code sections that could be amended to advance local housing

2:49 goals based on feedback from staff Council and the Planning Commission Cascadia Partners will revise the audit to ensure the document is accurate and most useful for future amendments in order to facilitate discussion and feedback prior to writing detailed code and plan amendments Cascadia Partners will create highlevel summaries of the potential code and plan amendments this is also called the code and plan Concepts as you're seeing on the screen the code and com the code Concepts will represent potential code or plan amendments including alternative approaches to amendments as needed based on findings and feedback of the code Concepts Cascadia will prepare the draft amendments to the city's development code the comprehensive plan and any re

3:36 relevant neighborhood refinement plans the drafts of the code and plan amendments will be reviewed by staff the Planning Commission and city council for a timeline Cascadia Partners is currently in the code and plan code and plan audit phase and are expected to wrap up the draft audit by early April as you're seeing on the screen in March staff will take the community engagement plan to the committee for citizen involvement for discussion and to determine if a governance committee Andor advisory committee is warranted staff and Cascadia Partners will participate in two rounds of community engagement shown as the stars and orange on the screen the activities will be outlined in the community engagement plan and

4:22 will take place from May to June and from September to October of this year cascad will provide the materials for the activities and the Cod and Concepts work will be completed over the summer with finalization by December of this year a major topic for discussion tonight is if uh the council would like to form a governance committee this project is a continuation of work related to a larger code update project that has been ongoing since 2018 involving a phase plan to update the entire Springfield development code it is separate but related to phase three of the development code update and would amend housing related code sections that were not updated in phase

5:08 one for housing or phase two for employment lands for phases one and two that included a technical advisory committee and governance committee the technical advisory committee included members of various interests and expertise from within the community parts of the technical advisory committee included staff other government agencies and utility provider participants on a topic specific basis the meetings were open to the public for observation they performed an analysis of the existing code and new code Concepts and provided technical information and advice on how to how changes could be made and why the changes were proposed based on the project

5:53 objective the role of the government's committee was to identify key issues and provide directions on areas of focus to the project team the governance committee for phases one and two was comprised of two City councilors and two planning Commissioners the governance committee provided an additional opportunity to the community to provide input the governance committee members were tasked to provide updates to their respective bodies including the Planning Commission and city council given given the limited scope of the ongoing code amendments the city has not formed a technical advisory committee or reconvene the governance committee for phase three updates the housing related Conan Plan update staff will seek council's Direction on whether or not to reestablish the governance committee or will the scheduled update

6:39 meetings which I'll show in a few slides be sufficient each work session staff and our Cascadia Partners will solicit and share feedback on the findings of the code audit code and plan Concepts and code and plan amendments staff does recommend forming an advisory committee so as we discussed earlier there are two parts to the code and plan audit the compliance with State statutes and administrative rules and the policy driven changes for the state statute compliance portion of the audit cast

7:24 Cadia Partners will review the development code the comprehensive plan and refinement plans for compliance with dcd's key housing statutes and rules they will then Redline the code and plan sections that are non-compliant or needing change for the code and plan Concepts work to come for the policy-driven changes Cascadia Partners will review the comprehensive plan goals housing plans and policy audits to identify existing or past Springfield Pro housing strategies they will then take inventory of potential code barrier and select housing types from the CAC walkable standards to test development feasibility against these code barriers again any code sections or

8:09 housing strategies from comprehensive plans or refinement plans that trigger specific development barriers or issues will be flagged for change what does this look like some of the state statutes that will be reviewed as part of the code and plan audit include OS 197 and 19 7A for comprehensive land use planning which will look at allowed housing types procedural requirements and clear and objective standards for ORS 222 for City Planning and Zoning which will look at permitting and review of requirements for 92 subdivisions and partitions and for o 660 for dcds administrative rules with

8:55 emphasis on land use requirements in climate friendly areas we expect that these findings to be reviewed internally with staff by mid-march so some uh findings from the audit for clear and objective standards ORS 197a 400 state law requires cities to adopt clear and objective standards conditions and procedures when regulating the development of housing this applies to all standards that apply to housing and residential uses such as design criteria setbacks height and land use application criteria two examples are shown on the screen in blue for SDC

9:42 3.31 1025 for the noal Development Area there are specific design standards and it and it has a standard for compatibility for massing and scale that required development to break up unin uninteresting box-like forms into smaller varied masses and avoid single monolithic forms that are not relieved by variations in massing Cascadia found that this is not a clear and objective standard new clear and objective code language could say buildings shall incorporate at least two of the following massing techniques for any facade longer than 50 fet the next example is in Springfield development code 3.4.2 75 for Glenwood Riverfront mixed

10:27 use plan District the building design requirements includes ground floor building facades where development must utilize ground floor windows and entrances that provide a high level of transparency by allowing views both Inward and outward Cascadia also found that this was not clear in objective new code language could say the ground floor must include transparency or glazing which would look like glass windows or glass doors totaling a minimum of 40% of the ground level wall area including the ground level wall area up to 10t above the finished grade next we're going to look at the policy driven

11:14 changes this is separate from the Code Compliance audit and you can think of it as our way of ensuring that Citywide we are promoting policies through code that are supportive of Housing Development this will feed into the code Concepts Works later to come many cities have taken or are in the midst of the first steps required by the CC program to designate climate friendly areas the requirement in Oar 60-12 d330 or rule 330 are intended to strengthen walkability for the rest of the city specifically the main streets and neighborhoods surrounding the cfas that will support these growing centers of activity land use regulations required by 330 apply to the entire Urban growth boundary this includes all

12:01 commercial and residential Zone districts cities are not required to update site design regulations in zones with a predominantly industrial or rural character walkable design standards apply both within and outside of climate friendly areas there will be some overlap between land use regulation changes related to Oar 60-12 or 330 and those related to land use requirements and cfas as required by 66012 320 the intent is that the CC standards cover additional areas that are not designated as cfas for example a highway commercial zone or small area of neighborhood commercial and or downtown or

12:53 corridors again this will feed into the code Concepts Works later on in the project related questions as you can see on the screen my include are there certain building types that should be allowed in certain land use districts which ones what standards would have to change to allow that to happen are the proposed changes I.E the code Concepts palatable to the city Etc now on to the nitty-gritty of the timeline for tonight we introduce the project to you on March 18th we will introduce the purpose and timeline of the project to the committee for citizen involvement acting as the Planning Commission part of the engagement plan will include strategies discussed tonight with you we will also solicit

13:39 input from the uh committee for citizen involvement on the formation of an advisory committee on April 28th we will come back to you to summarize the findings of the code and plan audit and solicit any necessary feedback on May 20th we will share those findings with the Planning Commission and appoint an advisory committee members if applicable on August 19th and September 8th we'll share the jaff code and plan concepts with you and the Planning Commission and by December 2nd we should have a public review draft of the code and plan amendments to share with the Planning Commission so I'd now like to go back to the slide about the formation of a

14:25 governance committee and open the floor up to the council Cory I have so many questions but I try not to like I'm G to try not to take up more than my fair share because I'm sure other people have questions too um so I'll start with the advisory committee because that's where you stopped and then I'm going to go back into some other little nitty-gritty stuff so this advisory is this an advisory committee to the council or to the Planning Commission um both yeah so it it would be formed of um like I said interested parties people with a development experience um members of the public I guess you could say who will be reviewing draft materials and then giving us feedback at the same time

15:12 we're scheduling these meetings with you the council and with the Planning Commission so we can take any of that feedback from that advisory committee and bring it to you um for discussion so then with this advisory committee be subject to um public meeting laws would it be a public meeting okay so my thoughts about this and I'm it's probably I'm going to go where we go um but that takes I'm curious about capacity because to staff and advisory committee in addition to the parallel sort of projects that you're talking about doing that takes some staff capacity especially if these are public meetings that have to be noticed and there have to be minutes and there have to be all the things so I just would that's going to be a concern for me is like do we have capacity to do this in

15:59 the amount of time there and then my other question is I'm just going to go back and if this is getting to In The Weeds you said something about the the walkability and some of these other things that needed to be um both within the CF areas and without so and I saw your face when you said that you're probably like please don't ask me questions about that um because I'm thinking okay so we have to have the cfas because we're talking about both housing density and sort of the livability and the walkability but then the idea of how how we scale that out Citywide especially in

16:44 a city like Springfield with the other piece that you said about the um sort of the the manufacturing areas and things like that because we got we got manufacturing right in downtown Springfield so I can see why we need to spend some time time on it but I also was like wait what why did we do this if we're going to have to do it Citywide and all of that so it's probably an unanswerable question but I just want to make sure I understood you correctly when you said yes yes okay yeah and I just point out that the oars are usually the the rules the standards that we have to abide by so um that was I kind of went into a little bit of their Oar standards not just for the CFA areas but also those other areas okay Victoria I see you reaching

17:33 uh thanks for the presentation um so the consultant I I have a few concerns about a consultant that was provided by dlcd because I do think that they tend to have their own agenda that may not align with some of Springfield's um are are the things that we might want for our city so um Cascadia is that the only option that we had to be able to get the grant funding or is there a reason that we chose them and if so what is their um what was their sort of their expertise to be able to guide us yes so Cascadia Partners is actually working with Chelsea Hartman she's another senior Planner on the CFA area so they were actually chosen by dlcd for us probably because they're working with us

18:18 on the CFA areas um and so what I tried to get into in the presentation is it's sort of related like it's related but not in that we have to address those areas out side of the CFA work so while Chelsea is handling her side of just the cfas I'm handling the everything else sort of related okay okay and then um and I I may be completely off and let me know but is the clear and objective um is once we we create these clear and objective um guidelines are people going to have the option between General and clear and objective like are they going to have have like two tracks that they'll be able to choose when they're doing land divisions because even though clear an objective is nice because it's clear an objective it's also pretty

19:03 rigid and so people are pretty much locked into where there's a lot more flexibility with General and so I'm hoping in fact what I've seen in um across the pond where I work we see a lot more people go to General than the clearing objective simply because it is so rigid and very um set in what people can choose yeah yeah I think with this project we're just focusing on the sections that are not in compliance right now with the clear clear and objective so that doesn't mean that we're doing away with the discretionary just means we're meeting the the minimum by state law to comply with those clear and objective standards okay so you have two paths currently yes and you're just okay you're updating them um so they're not like trying to rewrite um like a middle housing code or some type of code

19:49 like they like they have in different municipalities where they have um their own they didn't go by what the state OS was right like they sort of created their own which we've seen especially with Eugene where it's been appealed and it's been remanded twice and it's been a real problem and so I'm wondering if we're just trying to kind of shore up our stuff or if we're actually creating our own sort of set of guidelines that could be open to potential appeals and yeah I'd say for right now the the emphasis is not on the middle Housing section it's just to comply with the minimum standards cool and then um when I'm looking at the list that you have here on your the main sheet um the

20:34 consultant team was identifying opportunities and one of them says improve design outcomes and resident of residential development what does design outcomes mean so I think that was highlighted in the walkable design standards that um Cascadia Partners has worked with um to generate and so I think that will be something that they'll be looking to us to see if those standards we want to incorporate into our code at the same time okay and then on the TAC do you do you know who are you familiar with any of the people that were involved in the TAC previously that we would I want to make sure that that our development um folks are being represented and that um they're involved in that conversation if we do decide to go back to doing including this in what

21:19 we're doing yeah our comprehensive planning team me and others will be reaching out to those interested parties developers who participated previously to see if they want to um join this process again um as well as others we will'll be um providing notice and uh asking for the public to be involved if they want to okay and so it's developers from all not just like um nonprofits you're talking about like a a nice scope of folks that are actually the ones that'll be affected by these changes that we're making yes okay that's good and then um do you know who the who the uh counselors were before was are you talking like 2018 is when we had a uh the governance committee before yeah the development code update project

22:05 for 2022 Mark R is here he could probably answer who was on that group um if need be I'm I'm not familiar with who it was trying to let Mark Rust hide in the back let out back there it's not a big deal I was just curious if who we had on there and kind of how that worked out or what it involved because some of the similar concerns that Council rodley had with timing and all of that good evening mayor and counselors now that I'm done coughing for hopefully a few minutes um I think is the question who was on the previous uh yeah committee yeah and what kind of time frame that maybe might answer some of what council rodley was had some concerns about

22:50 honestly I don't remember exactly who was on it I'd have to refresh my memory I believe it was councelor Mo myself GRE James and I do not remember the other planning commissioner yeah at the time um honestly I it didn't meet that often maybe once or twice I think at the most we really utilized that group um I think as the project evolved it didn't coincide really with a lot of input points that made sense to convene that group there were so many check-ins with either the Planning Commission or city council's whole bodies in many work sessions I think similar to what Haley's planning for this that it didn't really make sense what we did have as an internal group the director at the time

23:36 was Tom boyot Sandy bson and myself would meet fairly regularly and talk through some of the direction points and then Tom at the time could take that to council leadership at Agenda setting and those types of things um so anyway that's my recollection thank you and and I guess while we're getting into into this topic um when I look at the time frame it it may make sense to go ahead and and appoint a governance committee not to meet a whole lot but just to allow us to have a natural sort of check in some of this is fairly technical that if um if we got kind of not aligned through it we could get to the end and find out hey we don't like the output right so in my mind I saw that and I was

24:22 like okay maybe it's just one time just to get them to B you know sort of logic check some of the some of the result some of the work that they're doing okay anybody else Council Weber yeah so I had kind of the same questions along um staff capacity but at the same time if it's if it's really helpful to the process and it helps make things more efficient in the long run um then I think it makes sense to form both committees all right I st previous previous meetings that we had really it was unclear what we were

25:07 trying to achieve so it was difficult in those meetings but I'm willing to go on if the mayor would appoint me so yeah and I think and Mark I think my feedback would be was just meeting one time kind of over the summer in the middle of it just to take our pulse is that kind of would that be enough to get uh Haley to get you you know some sort of reasonable feedback I don't think we have to make it into a a sort of science project Alison would you mind pulling up the slides again I just want to show the that's perfectly

25:53 fine we do not have to solve this tonight one more okay um I just wanted to point out the timeline um so there was kind of an overall sorry an overall timeline which showed the dates where Council was on break these dates really do take that into account the the dates where you're not here to convene and so that's why we have more Planning Commission work sessions with them to check in um I think you know if if a governance committee isn't created we could absolutely count these work

26:39 sessions that we have scheduled with you as part of that governance committee um check in it's just if if you think there would be additional time needed to check in um I think also you know I may not have results from the audit from the code and plan Concepts from the final draft ready to share with you and I think think those are the times where we're going to want to check in and receive feedback well and I think that's the I think that's the bigger question so let me back up to a different point I think attack would be very useful here right because that is like we need whatever we design it needs to be um economically competitive right and you know having the developers at the table would make a whole lot of sense um I'm in favor for a fairly limited version of a governance committee um and then we

27:25 can sort out the the kind of details as we go forward the other question that I had um was is the state still are all the administrative rules set or is the state still adopting rules the state is always adopting rules that thank you for hitting that one out of the park because hopefully they will catch this when I'm sure the uh the state will watch this on the replay on on YouTube I think that's one of the big challenges of what what we've got uh going on is it is always a moving Target the other piece that I think is um really critical and I think councelor Doyle did a nice job of

28:10 bringing up is just how rigid clear and objective standards can be and then um and then could you talk a little bit more about the consultant and I don't know that the Consultants here when they start writing the concepts right like I you know and we're relying on on them to do a lot and I thought they've done fairly good work with the market analysis around uh CAC and um the other documents we've seen about CAC are are the Consultants starting this with like we need to achieve what the you know meet the what the the state rules are are they T are they starting this with a hey we need to by far exceed what the state rules have to say because those could be two different outcomes

28:56 yeah the emphasis is on just meeting the standards that's number one and then the second part of the project is that policy driven um section and that could be you know everything else any anything that we want to be Pro housing about that's where we have more flexibility to make these policy decisions to decide hey we want to go above and beyond or we don't I don't know that going above and beyond um where some of the state rules is necessarily Pro housing right like so that's the thing I'm kind of thinking about and I'm think I'm still curious in that question right because at the end we need a code that works for this community and I know everybody I see all the head nods going yeah so um but this

29:41 is a good start um I'm going to look around and see if anybody has anything else Dan go ahead councelor Stout so just clarify with me um it's a it's a code audit to update things but at what points are you interested in either the planning commission's input on policy changes or the council's input on policy changes and I I know it's it's easy to be like hey while we're changing this we might as well add this and this and this and that's a very slippery slope I just kind of want Clarity from you hey where do you want to see that is that's seems like a little bit outside the scope of the project but you know like like one example be hey as we're doing these cect type building types I just really want to make sure we avoid a monoculture of

30:26 development so that we're building things at different times within our city for as an example of that can you just clarify with me what where you want feedback where yeah I we'll definitely be looking for feedback during these scheduled work sessions um for the governance committee if it's outside of those work sessions during those times um any of the TAC you know uh input from those meetings so I think it'll really be an ongoing process with this project but we're really going to be looking for it and we'll have um responses uh documentation evidence questions at those work sessions those will be the dates when um Cascadia Partners has usually finalized the audit the concepts and the plan

31:20 else uh and I will I'll just make one last comment like the work we've done around development code the last probably I don't know I feel like it's been two years but it's it's probably more like seven um I think has been really important for this community and I I'm looking at the date and I think I'm feeling what everybody else is feeling going oh December 2nd's awful quick right and so I'm just hyper aware of the amount of work you guys have ahead of you and I'm I think it's just valuable to point you know point that out thank you all right thank you that is the only item we have we are Aur till 7 o' and then we are meeting on this

32:05 link I'm going to call the city council regular session to order with a roll call Mayor Van Gordon here councelor Weber here councelor Mo here councel rodley here councelor Blackwell here councelor Doyle here councel stout here thank you please show me for the Pledge of Allegiance there are two designated times for public testimony this evening under public hearings and business from the audience if you are attending in person

32:52 please complete the requested top card located at the front of the council chambers and turn them into the city recorder if you're joining us online with the tablet smartphone or computer and wish to speak to either of those times please use your raised hand feature in Zoom the order of public testimony is as follows anyone in person in the council chambers and then anyone who has raised their virtual hands first item please mayor the first item is Springfield upbeat item number one is women and construction week Proclamation 2025 this is your item Roby you didn't P your hard hat that's usually for public

33:42 work all right I'm going to read the proclamation and then we'll have a couple Folks up for a picture whereas the National Association of women in construction week was founded by 16 was founded by 16 women working in the construction industry in 1953 and was established in 1955 in Fort Worth Texas whereas the work done by NAC chapter 77 has benefited the state through Community Development and education programs and whereas the Eugene and Springfield chapter has promoted the employment and advancement of women in the construction industry and whereas the construction Community represent represented by the N nawic chapter 77 has been a driving force in fostering community development the

34:28 renovation and beautification programs the promotion of skilled trade careers and a positive vision of the future I shanan Gordon the mayor of Springfield hereby Proclaim and recognize nawic chapter 77 and as many dedicated volunteers who work on behalf and support women in construction and Proclaim March 2nd 37th 2025 as women in construction week and I believe we have Destiny Dawson here we're going to have you up I'll down tiet and Ursel Lund who's from from the association and then Joselyn who's the engineer engineering oh there you are Joselyn I didn't see you coming

35:14 we're going to take a picture come on up

36:29 next item please next item is the consent calendar I move to approve the consent calendar second could you call the vote please yes councelor Weber yes councelor Mo yes councelor Radley yes councelor Blackwell yes councelor Doyle hi and councelor stout yes thank you motion passes six yeses zero NOS next item please next item is public hearings you have one public hearing this evening it's the Glenwood Riverfront annexations um this is an ordinance Annex seeing certain territories map 17- 03- 34-41 tax slots 400 500 700 800 900 1,300 and 1500 map 17- 03- 34-42 tax Lots 100 200 300 400 500 501

37:21 502 503 504 600 700 800 900 1, 1200 1300 14400 1500 1600 1700 18800 1900 22100 to the City of Springfield withdrawing the same territory from the Glenwood water district and the Willakenzie Springfield rural Fire Protection District adopting a severability clause and providing an effective date uh this is a first reading only so no action required and Tom sers is here for this item

38:08 tried to shorten that down but I was overruled on that so anyways all right good evening mayor and City councilors I'm Tom sver senior planner with the current planning section tonight the council is requested to consider an ordinance to Annex an approximately 21.11 acre area that includes 32 tax slots along the Glennwood River Front in Western Springfield more specifically the proposed annexation area is highlighted in red and is currently improved with some commercial businesses but is otherwise vacant land the applicants are the property owners and this application was initiated by Council on July 1st 2024 via adoption of resolution

38:59 residential mixed use and Glenwood commercial mixed use with The urbaniza Fringe uf1 overlay seen here by the opaque shading as you can see by the red dashed line it is contiguous to the city limits primarily along the southern property boundry if annexation is approved no other zoning changes are requested except for the removal of the UF tin overlay with annexation the subject property will be removed from Special Special Districts such as the uf1 overlay depicted here by the absence of the opaque shading and removal from service areas such as the willin E Springfield rural Fire Protection District and the Glennwood water district again no other zoning changes will occur with this

39:49 annexation there are four approval criteria for annexations in the Springfield development code which were fully analyzed in the staff report and summarized as follows Criterion a within the ugb and contiguous to city limits as previously stated the subject property is contiguous to the city limits along its southern boundary the subject territory is within the city's Urban growth boundary and is currently covered by the uf1 overlay Criterion B consistent with policies of the Springfield comprehensive plan and metro plan policies 27 29 33 34 and 35 of the 2030 comp comprehensive plans urbanization element are met through this application as the annexed land will be fully within the Springfield Urban Services

40:41 area Criterion C within boundary for the minimum level of key Urban facilities to be received in a timely and efficient manner policies 29 31 and 32 of the 2030 comprehensive plans urbanization element are met through this application as well if annexation is approved the subject territory can easily obtain key facilities and services from the Franklin Boulevard RightWay and will be further extended through future master plan development these facilities and services will include sanitary sewer connection subwater and electric service fire protection services from the Eugene Springfield Fire Department and police services from Springfield police the subject site is currently within the service area of the Willam Lane Park and Recreation District lastly Criterion d the

41:27 annexation agreement in some situations an annexation agreement is the typical mechanism for mitigation of fiscal impacts to the city the code allows for other mechanisms as approved by Council in this case as part of a broader urban renewal project the property owners have entered into a joint planning agreement that requires the parties to cooperate toward creation and Adoption of a master plan The Joint planning agreement will ensure that fiscal impacts to the city will be mitigated through a through a future master plan and obviates the need for a separate annexation agreement in this case because all applicable annexation criteria have been met and the annexation will help facilitate the joint planning agreement and master plan for urban renewal of the Glenwood River

42:13 Front City staff recommends that this application be considered for approval by Council thank you and I'm here for any questions Council Mo do you know Glen is not in the will Kenzie rural Fire Protection District it's not in will Kenzie it's a l w water district contracts with spring Springfield for fire protection directly okay understood yeah yeah I was looking at one of our other maps that we have councelor rley I have no questions I'm just very excited at every step that we take and this is a big one that has taken us a while to get to and I know we're not making a decision today but

42:58 just keep taking those steps we're doing it thank you all right before I open the public one thing it's about time all right I'm going to go ahead and open the public hearing I have no cards for this item Neil do we have anybody online that wants to speak no hands for this item I'm GNA go ahead and close the public hearing and see if there's any other conversation or discussion before we move this is a first reading only no action to tonight so next item please mayor the next item is business from the audience I have two cards tonight the first one is Charlotte Helmer and come on up please state your name and location your uh name and

43:43 address for the record hit it again it's got to be green there you go thank you um good evening I'm Charlotte Helmer I live in Ward 2 I'm here today to share a brief update about the Egan warming centers um and especially to express my like my gratitude and say thank you to the City of Springfield for all the contributions that the city has made to Egan warming centers during this season um I do not formally represent the Egan warming centers or St Vincent to Paul so please be aware of that these are just my comments as a volunteer and um a Community member here in

44:28 Springfield Egan has done very well this year I'm partly here to share some failures and concerns just for your awareness and for transparency um but ultimately the most important thing is that the Ean warming centers has successfully sheltered many many lives this season already across the combined Springfield and Eugene sites we shelter hundreds of people every night on 23 cold nights so far that's a pretty big year for us um at the the memorial building here in Springfield we have typically sheltered 60 to 80 people on any given night but during a long cold spell in January our numbers actually Rose to 100 people a night and then 120 which is pretty much our capacity so we definitely feel like we are

45:13 successfully serving a really important need in the community this year Lane County contributed additional funding to support the Egan warming centers and I think we've seen that have an impact we've seen that in action they have provided more paid staff this year to support us um which has really made a big difference here at the Springfield site and um at other sites most importantly I think Lane County and the City of Springfield contributed two of the most important shelter sites that Egan operated this year um the lane Event Center of course and then the wonderful Springfield Memorial Building these are so essential um to our success as a program it's honestly hard for me to speak about the memorial building without getting a

45:58 um because she is an old leaky boat but she has uh sheltered and kept safe many lives year after year and I think for a lot of us volunteers at the start of a season when we put out the mats and we unpack the crates and we put food in the cabinets um we really do feel um just emotional about um what an important role that that building has served so thank you very much um for the use of that building other Springfield Partners um have included those who help maintain and manage the building also EMS police and Cahoots have been very important partners and City Hall staff have gone above and beyond to coordinate open hours so that guests have safe place to go during the day um when we at Egan are

46:45 closed as a volunteer I also know I've served alongside several City staff and elected officials who I won't call out by name in case they're not comfortable with that but you know who you are and it has really been a joy to work alongside I do uh they have personally given their time and talents to Egan and that is wonderful um we have struggled in some important ways that I'll just share briefly the marathon activation in January we were open for 12 nights almost continuously and that's the kind of scale that we're just not built for so it it's comparable to last year's ice storm to be honest it just hammered at every weakness in our system and really challenged us um shortages of blankets and volunteers and staff but we did get it done this one was not a CommunityWide

47:30 emergency so I don't know if it sort of was on everyone's radar the way the ice storm was last year but for us at Egan it was actually a comparable emergency and my time is up so I will stop thank you thank hello good all right hello my name is Elliot Harwell I'm a resident of ward 3 I'd like to begin my comment by thanking uh my councilwoman and the uh assistant uh Man City Manager for responding to

48:17 some of my questions that I had about keeping public minutes I'm very appreciative that the city has begun to um create generate minutes and not just recordings of their meetings anymore so as a citizen that's been paying attention I really appreciate it thank you additionally um I come to you as a resident of Springfield that also happens to be uh a transwoman uh and I'm a spokeswoman for the trans Alliance of Lane County um we're I'm here tonight to ask the city council to support our organization's efforts to protect the rights of trans people and immigrants uh in Lane County um over the past several weeks uh the federal government has taken aggressive

49:02 stances towards uh stripping trans people queer people and immigrants of their rights um and concerned citizens of Lane County have been working together to try to affect change at the local level on Tuesday February 25th the uh Lan County Commissioners met and have agreed to start the process of um uh having a commitment to Oregon's pre-existing Sanctuary laws and so I'm coming now to the city to ask for something similar at the city level uh for those of you that uh might not be aware uh Oregon was the first state in the country to pass uh the

49:48 sanctuary laws in in 1987 um these limit the ability of uh state and local law enforcement to work with Federal authorities um in terms of uh immigration arrests uh no immigration status questions and no ice access to people um and so as a member of the trans Alliance of Lane County my uh what we were hoping from both the county but also from Eugene and from Springfield was a commitment by local government to adhere to state laws and to also work to expand existing Sanctuary laws for immigrants to also cover trans people thank you so

50:38 much thank you I don't have any other cards Neil do we have anybody online that wants to speak no hands for this item okay do we have any Council response all right next item please I I thank you counc brodley thank you um thank you to both of you for coming and sharing um I think we've mentioned a few times over the course of the winter how much we appreciate the Egan volunteers so thank you for coming and representing the volunteers who go out on the coldest nights to help us take care of our neighbors um and um thank you Elliot for coming and sharing both about the minutes which I I shared at a meeting too because I wanted our minute taker to know how much she

51:24 was appreciated um for helping us get compliant with that um and to to bringing the conversation about um you know safety and welcomeness here in Springfield for folks who are feeling particularly targeted so thank you both for coming and sharing next item please next item is resolutions resolution number one is a resolution of necessity uh filling in the Gap safe routes to school Capital Improvement projects P 21147 again this is resolution number one resolution exercising the power of eminent domain pursuant to ORS 35.6 through 35.6 25 concerning

52:10 acquisition of permanent rights of way and temporary construction easements necessary for filling the gaps safe routes to school Capital Improvement project uh project number P 21147 and Jeremy Shear is here for this item thank you thank you mayor Council um I'm not going to go go through everything it's uh pretty self-evident that this is a capital Improvement project that was adopted and and funded um a year ago um th this the RightWay process is a critical path to um um to having the um this project be successful so uh if we want uh if uh em the uh the the right of excuse me the um resolution

52:58 of necessity allow staff to uh use that Authority but I wanted to talk about that just really briefly um the the rightaway staff will negotiate in good faith with with the um land owners um to reach um uh a an agreement on just compensation but um if if they should fail um it doesn't automatically go right to condemnation it go uh there are alternative dispute resolutions that we can um we we have at our access um and we can discuss more of that if you have questions but um it doesn't necessarily mean we just go right into condemnation so we we make a good faith effort and then we um then we um uh attempt attempt

53:43 to um close the deal and if we can't there's other things that we can do so um I wanted to make that clear um the project is designed in a matter that is uh most compatible with the greatest public public good and the least private injury uh the improvements will be a general General benefit in helping improve conditions for students walking to and from school across Springfield and other people who wish to use the sidewalks and um so how's this going to affect people I wanted to um show you uh or talk a little bit about um exhibit B in your um AIS there um so exhibit B page one of

54:29 two um I'll just use that as my first example here uh this is E Street so if you notice uh on there I have a schedule of property Acquisitions up in the upper R Corner that tells you exactly what um um what is needed for this project to be successful so we have uh three land owners um two of them are going to be permanent Acquisitions and three will be temporary now we need those temporary Acquisitions uh sometimes in order to match grade like to a driveway or so and so forth um or other uh a grade just onto their lawn so um in this case um you can you can see in the the screened hatched um there are

55:14 uh one two three uh three uh temporary construction easements and then just the hatched um and there's only two so uh page two we got the same situ situation on this one there's no temporary easements um it's just all um acquisition but the schedule you'll see down below uh middle bottom and there's um I think there's yeah there's 11 one two no there's uh uh four two three four about eight Acquisitions there so um I wanted to bring that to your attention so that you can see exactly what is being acquired on this project that's all I have got off to a rough start but hopefully I finished all

56:00 right there any questions I just want to make one quick note to say that my vote tonight doesn't reflect my support or lack thereof of the the safer school routes program I just have an aversion to emminent domain and I just can't ever vote for it sorry I move uh to adopt resolution number one second sir any other discussion all right Neil could you call the vote please yes councelor Weber yes councelor Mo yes councelor rodley yes councelor Blackwell yes councelor Doyle nay and councilor Stout yes thank you a motion

56:46 passes five yeses one no next item please thank you next item is business from the city council item number one is planning Comm commission appointment and Sandy bson is here for this item good evening mayor and Council my name is Sandy bson I'm the comprehensive planning manager and I help staff the Planning Commission uh at your previous work session you interviewed three applicants for one position on the Planning Commission that position is being made available due to commissioner Rad's resignation um one person actually withdrew his application after your interviews and so I'm looking for your

57:31 direction as to who to appoint to serve on the Planning Commission coun Stout Sandy you know that I'm a huge fan of you and all the amazing work you do on the Planning Commission so thank you for leading a very complicated group and really keeping all the planning Commissioners when I'm say with myself in line with that so you have my respect and admiration always um it was a tough choice and that said um I actually would like to move to uh have to re to uh send back the uh the candidates I would actually ask you to open up a new round of candidates for the planning Commissioners um I think that some of us as counselors I don't want to speak for

58:16 anybody else uh may have had some concerns just about uh who we had on the team and so I think we would like to I would like to move that we do another round of selections and I know that does slow things down on the Planning Commission side I want you to have a full pack as soon as possible um but I think we'd like to look at a few new candidates intending to put that in the form of a motion I'm struggling with that mayy Bridget can you help me with the language on that sure councelor Stout um the motion would be that you move to uh reopen the recruitment for the open Planning Commission spot perfect then I move to re I move to reopen the um application for the open

59:03 Planning Commission spot second all right is there any other discussion about that councelor Weber yes councelor Mo no councelor rodley no councelor Blackwell yes councelor Doyle can I abstain um yes and councel stout yes passes for yeses two NOS next item please any other business from the council excuse me mayor there's one um item on uh for the Seck while Sand's at the table oh there you go okay thank

59:51 you everybody seems sure that I was going to miss this Sandy could you give us an update about the status of sedak recruiting the committee yeah we're we don't have any current recruitments in process um but we do have one um Committee Member who has not been coming to meetings for the past year um so we are looking to council to uh vacate that position that will make it easier for the sedak to meet their Quorum requirements if there are fewer members on the committee um they did have a meeting in in December without a quorum which um delayed some of the progress that they were trying to

1:00:39 make and could you give us the update on the other person too sure um so the chair of the Community Development advisory committee passed away unexpectedly a couple of weeks ago um Sammy Allen and so um we will be starting recruitment um for both those positions but not immediately we'll just do that as part of the regular recruitment process there is an a meeting coming up um that we need to make sure we have a quorum to conduct their business that everybody and mayor burget I don't think we need a motion we just have to sort of by consensus say that it's agree that that POS other position's vacant that's

1:01:24 correct unless you think there'd be discussion then you can do a motion but if by consensus the council wants to declare the position vacant of the person who hasn't been attending then they can move forward with a recruitment so I think you're getting a head notot here you can move forward two recruitments thank you and I do want to also just say um in terms of sami's passing she had been on the Community Development advisory committee for five years and was the chair for the past several years and really um you know I attended some of the meetings and I think really started off each meeting with a very positive um note so it's um we're going to really miss her thanks for sharing a little bit about Sammy is there any other Council Business Council go I just want to say

1:02:11 that I've been attending the um Springfield Utility Board meetings and finding it to be incredibly helpful and in and and really enlightening I'm enjoying it a lot and um plus they feed us really good uh so but uh I want to I'm really appreciative that we that we started that connection um with Springfield Utility Board and I I I think that it's really going to help moving forward with our relationship so anyway just want to mention that thank you anybody else all right and Allison could you clarify for us we are not meeting the 17th right March well

1:02:56 hey the last meeting before spring recess is next week the 10th thank you there was some confusion and I was the cause of that so let's just all right next item please no business from the city manager any business from the city attorney no business thank you all right thanks everybody we are adjourned

0:04 Yes. >> Call the Springfield City Council work session to order with the roll call. >> Mayor Van Gordon >> here. Councelor Weber here. Councelor Mo >> here. >> Councelor Rodley >> here. Councelor Blackwell >> here. Councelor Doyle here. And councelor Stout >> here. Thank you. >> We have session which is the housing related code update with Haley. Good evening, counselors and mayor working. >> There I am. Um, tonight we're going to

0:50 be discussing the housing related code and plan update. Um, I've come to you a few times with code and plan updates. So, um, this is just going to be an introduction to the project and, um, we'll be getting some feedback on strategies. So, this work is to continue the ongoing work of Springfield's housing strategy, and that's to help the city come into compliance with all state housing related statutes and rules, as well as alignment with the city's goals for facilitating housing production, affordability, and choice by reducing regulatory barriers. Particular attention will be focused on amending the development code to include clear and objective standards for mixeduse districts as expressed in Springfield City Council resolution number 2023-28.

1:44 Regarding the major tasks for this project, they are summarized here on the screen. For project management, bi-weekly meetings are scheduled between the city and Cascadia partners, our consultant, who will review the progress made or address questions uncovered during different phases of the project. For community engagement, the city will establish the community engagement plan, which will be reviewed and approved by the Springfield Planning Commission, acting in its capacity as the committee for citizen involvement. staff would like to know if council would like to create a governance committee and if there is any input on an advisory committee. I'll get into that in a slide or two. For the code and plan changes, there will be three phases. This will look like the code and

2:29 plan audit, the code and plan concepts, and the third, the final code and plan amendments. The audit will identify the portions of the development code, comprehensive plans, and neighborhood refinement plans that need to be amended to comply with state law, as well as code sections that could be amended to advance local housing goals. Based on feedback from staff, council, and the planning commission, Cascadia partners will revise the audit to ensure the document is accurate and most useful for future amendments. In order to facilitate discussion and feedback prior to writing detailed code and plan amendments, Cascadia partners will create high-level summaries of the potential code and plan amendments. This is also called the code and plan

3:15 concepts. As you're seeing on the screen, the code and com the code concepts will represent potential code or plan amendments including alternative approaches to amendments as needed. Based on findings and feedback of the code concepts, Cascadia will prepare the draft amendments to the city's development code, the comprehensive plan, and any re relevant neighborhood refinement plans. The drafts of the code and plan amendments will be reviewed by staff, the planning commission, and city council. for a timeline. Cascadia Partners is currently in the code and plan code and plan audit phase and are expected to wrap up the draft audit by early April as you're seeing on the screen. In March, staff will take the community

4:00 engagement plan to the committee for citizen involvement for discussion and to determine if a governance committee andor advisory committee is warranted. staff and Cascadia partners will participate in two rounds of community engagement shown as the stars and orange on the screen. The activities will be outlined in the community engagement plan and will take place from May to June and from September to October of this year. Cascadia will provide the materials for the activities and the code and concepts work will be completed over the summer with finalization by December of this year. A major topic for discussion tonight is if uh the council would like to form a

4:46 governance committee. This project is a continuation of work related to a larger code update project that has been ongoing since 2018 involving a phase plan to update the entire Springfield development code. It is separate but related to phase three of the development code update and would amend housing related code sections that were not updated in phase one for housing or phase two for employment lands for phases one and two that included a technical advisory committee and governance committee. The technical advisory committee included members of various interests and expertise from within the community. Part of the technical advisory committee included staff, other government agencies, and utility provider

5:31 participants on a topic specific basis. The meetings were open to the public for observation. They performed an analysis of the existing code and new code concepts and provided technical information and advice on how to how changes could be made and why the changes were proposed based on the project objective. The role of the governance committee was to identify key issues and provide directions on areas of focus to the project team. The governance committee for phases one and two was comprised of two city councilors and two planning commissioners. The governance committee provided an additional opportunity to the community to provide input. The governance committee members were tasked to provide updates to their respective bodies including the planning

6:17 commission and city council. Given it given the limited scope of the ongoing code amendments, the city has not formed a technical advisory committee or reconvene the governance committee for phase three updates with the housing related conen plan update. Staff will seek council's direction on whether or not to reestablish the governance committee or will the scheduled update meetings, which I'll show in a few slides, be sufficient. Each work session, staff and our Cascadia partners will solicit and share feedback on the findings of the code audit, code and plan concepts and code and plan amendments. Staff does recommend forming an advisory committee.

7:14 So as we discussed earlier, there are two parts to the code and plan audit. The compliance with state statutes and administrative rules and the policydriven changes for the state statute compliance portion of the audit. Cascadia partners will review the development code, the comprehensive plan and refinement plans for compliance with DLCD's key housing statutes and rules. They will then redline the code and plan sections that are non-compliant or needing change for the code and plan concepts work to come. For the policydriven changes, Cascadia partners will review the comprehensive plan goals, housing plans, and policy audits to identify existing or past Springfield proousing strategies. They will then take inventory of potential code barriers and select

8:00 housing types from the CFAC walkable standards to test development feasibility against these code barriers. Again, any code sections or housing strategies from comprehensive plans or refinement plans that trigger specific development barriers or issues will be flagged for change. What does this look like? Some of the state statutes that will be reviewed as part of the code and plan audit include OS 197 and 197A for comprehensive land use planning which will look at allowed housing types, procedural requirements and clear and objective standards for OS 222 for city planning and zoning which will look at permitting and review of requirements for OS92

8:47 subdivisions and partitions and for OAR 660 60 for DLCD's administrative rules with emphasis on land use requirements in climate friendly areas. We expect that these findings to be reviewed internally with staff by mid-March. So some uh findings from the audit for clear and objective standards OS 197A.400 400 state law requires cities to adopt clear and objective standards, conditions, and procedures when regulating the development of housing. This applies to all standards that apply to housing and residential uses such as design criteria, setbacks, height, and

9:34 land use application criteria. Two examples are shown on the screen in blue for SDC 3.31 1025 for the nodal development area. There are specific design standards and it and it has a standard for compatibility for massing and scale that require development to break up uninterest uninteresting box-like forms into smaller varied masses and avoid single monolithic forms that are not relieved by variations in massing. Cascadia found that this is not a clear and objective standard. New clear and objective code language could say building shall incorporate at least two of the following massing techniques for any facade longer than 50 ft.

10:20 The next example is in Springfield development code 3.4.275 for Glenwood Riverfront mixeduse plan district. The building design requirements includes groundf flooror building facades where development must utilize ground floor windows and entrances that provide a high level of transparency by allowing views both inward and outward. Cascadia also found that this was not clear and objective. New code language could say the ground floor must include transparency or glazing, which would look like glass windows or glass doors, totaling a minimum of 40% of the ground level wall area, including the ground level wall area up to 10 ft above the

11:05 finish grade. Next, we're going to look at the policydriven changes. This is separate from the code compliance audit and you can think of it as our way of ensuring that citywide we are promoting policies through code that are supportive of housing development. This will feed into the code concepts works later to come. Many cities have taken or are in the midst of the first steps required by the CFAC program to designate climate friendly areas. The requirement in OAR 660-12-330 or rule 330 are intended to strengthen walkability for the rest of the city. Specifically, the main streets and neighborhoods surrounding the CFAs that

11:51 will support these growing centers of activity. Land use regulations required by 3:30 apply to the entire urban growth boundary. This includes all commercial and residential zone districts. Cities are not required to update site design regulations in zones with a predominantly industrial or rural character. Walkable design standards apply both within and outside of climate friendly areas. There will be some overlap between land use regulation changes related to OAR 660-12 or 330 and those related to land use requirements and CFAs as required by 66012 320. The intent is that the CFX standards cover additional areas that

12:37 are not designated as CFAs. For example, a highway commercial zone or small area of neighborhood commercial and or downtown or corridors. Again, this will feed into the code concepts works later on in the project. Related questions, as you can see on the screen, might include, are there certain building types that should be allowed in certain land use districts? Which ones? What standards would have to change to allow that to happen? Are the proposed changes, i.e. the code concepts, palatable to the city, etc. Now, on to the nitty-gritty of the timeline.

13:23 For tonight, we introduce the project to you. On March 18th, we will introduce the purpose and timeline of the project to the committee for citizen involvement acting as the planning commission. Part of the engagement plan will include strategies discussed tonight with you. We will also solicit input from the comm uh committee for citizen involvement on the formation of an advisory committee. On April 28th, we will come back to you to summarize the findings of the code and plan audit and solicit any necessary feedback. On May 20th, we will share those findings with the planning commission and appoint an advisory committee members if applicable. On August 19th and September 8th, we'll share the draft code and plan concepts with you and the planning commission.

14:08 And by December 2nd, we should have a public review draft of the code and plan amendments to share with the planning commission. So, I'd now like to go back to the slide. about the formation of a governance committee and open the floor up to the council. >> Go ahead. >> I have so many questions, but I try not to like I'm going to try not to take up more than my fair share because I'm sure other people have questions, too. Um, so I'll start with the advisory committee because that's where you stopped and then I'm going to go back into some other little nitty-gritty stuff. So this advisory is this an advisory committee to the council or to the planning commission?

14:54 >> Um both. >> Okay. So it it would be formed of um like I said interested parties, people with uh development experience, um members of the public, I guess you could say, who will be reviewing draft materials and then giving us feedback. At the same time, we're scheduling these meetings with you, the council, and with the planning commission. So, we can take any of that feedback from that advisory committee and bring it to you um for discussion. >> So, then would this advisory committee be subject to um public meeting laws? Would it be a public meeting? Okay. So, my thoughts about this and I'm it's probably I'm going to go where we go. Um, but that takes I'm curious about capacity because to staff an advisory

15:41 committee in addition to the parallel sort of projects that you're talking about doing that takes some staff capacity especially if these are public meetings that have to be noticed and there have to be minutes and there have to be all the things. So I just would that's going to be a concern for me is like do we have capacity to do this in the amount of time there? And then my other question is I'm just going to go back and if this is getting too in the weeds, you said something about the the walkability and some of these other things that needed to be um both within the CF areas and without. So, and I saw your face when you said that. You were probably like, please don't ask me questions about that. Um

16:26 because I'm thinking, okay, so we have to have the CFAs because we're talking about both housing density and sort of the livability and the walkability. But then the idea of how how we scale that out citywide, especially in a city like Springfield with the other piece that you said about the um sort of the the manufacturing areas and things like that because we got we got manufacturing right in downtown Springfield. So I could see why we need to spend some time on it, but I also was like, wait, what why did we do this if we're going to have to do it citywide and all of that? So, it's probably an unanswerable question, but I just wanted to make sure I understood you correctly when you said yes. >> Yes. Okay. >> Yeah. And I just point out that the OARs

17:13 are usually the the rules, the standards that we have to abide by. So, um that was I kind of went into a little bit of their OAR standards, not just for the CFA areas, but also those other areas. >> Okay, Victoria, I see you reaching >> uh thanks for the presentation. Um, so the consultant I I have a few concerns about a consultant that was provided by DLCD because I do think that they tend to have their own agenda that may not align with some of Springfield's um are our the things that we might want for our city. So um Cascadia, is that the only option that we had to be able to get the grant funding or is there a

17:58 reason that we chose them? And if so, what is their um what was their sort of their expertise to be able to guide us? >> Yeah. So, Cascadia Partners is actually working with Chelsea Hartman. She's another senior planner on the CFA areas. So, they were actually chosen by DLCD for us probably because they're working with us on the CFA areas. Um, and so what I tried to get into in the presentation is it's sort of related. Like it's related but not in that we have to address those areas outside of the CFA work. So while Chelsea is handling her side of just the CFAs, I'm handling the everything else sort of related. >> Okay. >> Okay. And then um and I I may be completely off and let me know, but is

18:43 the clear and objective um is once we we create these clear and objective um guidelines, are people going to have the option between general and clear and objective like are they going to have have like two tracks that they'll be able to choose when they're doing land divisions? Because even though clear and objective is nice because it's clear and objective, it's also pretty rigid. And so people are pretty much locked into where there's a lot more flexibility with general. And so I'm hoping, in fact, what I've seen in um across the pond where I work, we see a lot more people go to general than the clear objective simply because it is so rigid and very um set in what people can choose. >> Yeah. Yeah. I think with this project, we're just focusing on the sections that are not in compliance right now with the

19:28 clear and objective. So that doesn't mean that we're doing away with the discretionary. It just means we're meeting the the minimum by state law to comply with those clear and objective standards. >> Okay. So you have two paths currently. Yes. And you're just Okay. You're updating them. Um, so they're not like trying to rewrite um like a middle housing code or some type of code like they like they have in different municipalities where they have um their own. They didn't go by what the state OS was, right? Like they sort of created their own which we've seen especially with Eugene where it's been appealed and it's been remanded twice and it's been a real problem. And so I'm wondering if we're just trying to kind of shore up our stuff or if we're actually creating our own sort of set of guidelines that

20:13 could be open to potential appeals. And >> yeah, I'd say for right now the the emphasis is not on the middle housing section. It's just to comply with the minimum standards. >> Cool. And then um when I'm looking at the list that you have here on your the main sheet um the consultant team was identifying opportunities and one of them says improve design outcomes and resident of residential development. What does design outcomes mean? >> So I think that was highlighted in the walkable design standards that um Cascadia Partners has worked with um to generate. And so I think that will be something that they'll be looking to us to see if those standards we want to

20:58 incorporate into our code at the same time. >> Okay. And then on the TAC, do you do you know who are you familiar with any of the people that were involved in the TAC previously that we would I want to make sure that that our development um folks are being represented and that um they're involved in that conversation if we do decide to go back to doing including this in what we're doing. >> Yeah. Our comprehensive planning team, me and others will be reaching out to those interested parties, developers who participated previously to see if they want to um join this process again. Um as well as others, we'll we'll be um providing notice and uh asking for the public to be involved if they want to. >> Okay. And so it's developers from all not just like um nonprofits. You're

21:44 talking about like an a nice scope of folks that are actually the ones that'll be affected by these changes that we're making. >> Yes. >> Okay, that's good. And then um do you know who the who the uh counselors were before? Was it are you talking like 2018 is when we had a uh the governance committee before? >> Yeah, the development code update project for 2022. Mark Rust is here. He could probably answer who was on that group um if need be. I'm I'm not familiar with >> trying to let Mark or Russ hide in the back. >> Let him get out back there. It's not a big deal. I was just curious if who we had on there and kind of how that worked out or what it involved because some of the similar concerns that councelor Rodley

22:31 had with timing and all of that. >> Good evening, mayor and counselors. Now that I'm done coughing for hopefully a few minutes. >> Um >> I think is the question who was on the previous uh >> Yeah. kind of committee. >> Yeah. And what kind of time frame that maybe might answer some of what councelor Rodley was has some concerns about. >> Honestly, I don't remember exactly who was on it. I'd have to refresh my memory. >> I believe it was councelor Mo, myself, Greg James, and I do not remember the other planning commissioner. >> Yeah. Okay. At the time, >> um, honestly, I it didn't meet that often. Maybe once or twice, I think, at the most we really utilize that group. Um, I think as the project evolved, it didn't coincide really with a lot of

23:17 input points that made sense to convene that group. There were so many check-ins with either the planning commission or city council's whole bodies in many work sessions. I think similar to what Haley's planning for this, that it didn't really make sense. What we did have is an internal group. The director at the time was Tom Boy. Sandy Bellson and myself would meet fairly regularly and talk through some of the direction points and then Tom at the time could take that to council leadership and agenda setting and those types of things. Um so anyway, that's my recollection. >> Thank you. And and I guess while we're getting into into this topic, um when I look at the time frame, it it may make sense to go ahead and and appoint a

24:05 governance committee, not to meet a whole lot, but just to allow us to have a natural sort of check-in. Some of this is fairly technical that if um if we got kind of not aligned through it, we could get to the end and find out, hey, we don't like the output, right? So, in my mind, I saw that and I was like, "Okay, maybe it's just one time just to get them to bal, you know, sort of logic check some of the some of the result uh some of the work that they're doing." Okay. Anybody else? Council Weber. >> Yeah. So, I had kind of the same questions along um staff capacity, but at the same time, if it's if it's really helpful to the process and it helps make things more efficient in the long run,

24:50 um then I think it makes sense to form both committees. >> All right. I Steve previous meetings that we had really it was unclear what we were trying to achieve. So, it was difficult in those meetings, but I'm willing to go on if the mayor would appoint me. So, yeah. And I think and Mark, I think my feedback would be was just meeting one time kind of over the summer in the middle of it just to take our pulse. Is that going to be would that be enough to get uh Haley to get you, you know, some sort of reasonable feedback? I don't think we have to make it into a a sort

25:36 of science project. Alison, would you mind pulling up the slides again? I just want to show this. >> That's perfectly fine. One more. Okay. Um I just wanted to point out the timeline. Um so there was kind of an overall sorry an overall timeline which showed the dates where council was on break. These dates

26:22 really do take that into account. The the dates where you're not here to convene. And so that's why we have more planning commission work sessions with them to check in. Um, I think you know if if a governance committee isn't created, we could absolutely count these work sessions that we have scheduled with you as part of that governance committee um check-in. It's just if if you think there would be additional time needed to check in. Um, I think also, you know, I may not have results from the audit, from the code and plan concepts, from the final draft ready to share with you. And I think those are the times where we're going to want to check in and receive feedback. Well, and I think that's the I think that's the bigger question. So, let me back up to a

27:07 different point. I think attack would be very useful here, right? Because that is like we need whatever we design, it needs to be um economically competitive, right? And you know, having the developers at the table would make a whole lot of sense. Um I'm in favor for a fairly limited version of a governance committee. Um and then we can sort out the the kind of details as we go forward. The other question that I had um was is the state still are all administrative rules set or is the state still adopting rules? >> The state is always adopting rules. >> That thank you for uh hitting that one out of the park because hopefully they will catch this when I'm sure the uh the

27:54 state will watch this on the replay on on YouTube. I think that's one of the big challenges of what what we've got uh going on is it is always a moving target. The other piece that I think is um really critical and I think councelor Doyle did a nice job of bringing up is just how rigid clear and objective standards can be and then um and then could you talk a little bit more about the consultant and I don't know that the consultants here when they start writing the concepts right like I you know and we're relying on them to do a lot and I thought they've done fairly good work with the market analysis around uh CFAC and um the other documents we've seen about CFAC are are the consultants starting this

28:40 with like we need to achieve what the you know meet the what the the state rules are. Are they t are they starting this with a hey we need to by far exceed what the state rules have to say because those could be two different outcomes. >> Yeah. The emphasis is on just meeting the standards. That's number one. And then the second part of the project is that policydriven um section and that could be you know everything else any anything that we want to be pro-ousing about that's where we have more flexibility to make these policy decisions to decide hey we want to go above and beyond or we don't. I don't know that going above and beyond um where some of the state rules is

29:25 necessarily pro housing, right? Like so that's the thing I'm kind of thinking about and I'm think I'm still curious in that question, right? Because at the end we need a code that works for this community and I know everybody I see all the head nods going yeah. So um but this is a good start. Um going to look around and see if anybody has anything else. Dan, go ahead, councelor Stone. So, just clarify with me. Um, it's a it's a code audit to update things, but at what points are you interested in either the planning commission's input on policy changes or the council's input on policy changes? And I I know it's it's easy to be like, hey, while we're changing this, we might as well add this and this and this. And that's a very slippery slope.

30:10 I just kind of want clarity from you. Hey, where do you want to see that? is that's seems like a little bit outside the scope of the project but you know like like one example be hey as we're doing these CEC type building types I just really want to make sure we avoid a monoculture of development so that we're building things at different times within our city for as an example of that can you just clarify with me what where you want feedback where >> yeah I we'll definitely be looking for feedback during these scheduled work sessions um for the governance committee if it's outside of those work sessions during during those times um any of the TAC, you know, uh input from those meetings. So, I think it'll really be an ongoing process with this project, but we're really going to be looking for it and we'll have um responses, uh

30:58 documentation, evidence, questions at those work sessions. Those will be the dates when um Cascadia Partners has usually finalized the audit, the concepts, and the plan amendments. Anybody else? Uh, and I will I'll just make one last comment like the work we've done around development code the last probably I don't know I feel like it's been two years but it's it's probably been more like seven um I think has been really important for this community. And I I'm looking at the date and I think I'm feeling what everybody else is feeling going, "Oh, December 2nd's awful quick." Right? And so I'm just hyper aware of the amount of work you guys have ahead

31:43 of you. And I'm I think it's just valuable to point, you know, point that out. >> Thank you. >> All right. Thank you. >> That is the only item we have. We are journ till 7 o'clock and then we are meeting on this link. Call the city council regular session to order with roll call. Mayor Van Gordon here. Councelor Weber >> here. >> Councelor Mo here. >> Councelor Rodley >> here. >> Councelor Blackwell >> here. >> Councelor Doyle >> here. >> Councelor Stout >> here. Thank you. >> Please join me for the pledge of allegiance.

32:46 There are two designated times for public testimony this evening under public hearings and business from the audience. If you are attending in person, please complete the request to speak card located at the front of the council chambers and turn them into the city recorder. If you're joining us online with a tablet, smartphone, or computer and wish to speak to either of those times, please use your raised hand feature in Zoom. The order of public testimony is as follows. anyone in person in the council chambers and then anyone who has raised their virtual hands. First item, please. >> Mayor, the first item is Springfield upbeat. Item number one is women in construction week proclamation 2025 and this is your item.

33:36 So Rob, you didn't pack your hard hat. >> That's usually for public work. All right, I'm going to read the proclamation and then we'll have a couple folks up for a picture. Whereas the National Association of Women in Construction Week was founded by 16 was founded by 16 women working in the construction industry in 1953 and was established in 1955 in Fort Worth, Texas. Whereas the work done by NAWIC chapter 77 has benefited the state through community development and education programs. And whereas the Eugene and Springfield chapter has promoted the employment and advancement of women in the construction industry. And whereas the construction community represent represented by the NWIC

34:24 chapter 77 has been a driving force in fostering community development through renovation and beautifification programs. the promotion of skilled trade careers and a positive vision of the future. I, Shawn Dan Gordon, the mayor of Springfield, hereby proclaim and recognize NAWIC chapter 77 and as many dedicated volunteers who work on behalf and support women in construction and proclaim March 2nd through 7th, 2025 as Women in Construction Week. And I believe we have Destiny Dawson here. We're going to have you up all the way down and take it. And Ursula Lund who's from from the association. And then

35:10 Joselyn who's the engineering engineering. Oh, there you are Joselyn. I didn't see you coming. We're going to take a picture. Come on up.

36:29 Next item, please. >> Next item is the consent calendar. >> I move to approve the consent calendar. >> Second. >> To call a vote, please. >> Yes. Councelor Weber, >> yes. >> Councelor Low, >> yes. >> Councelor Bradley, >> yes. >> Councelor Blackwell, >> yes. >> Councelor Doyle, >> hi. >> And councelor Stout, >> yes. Thank you. >> Motion passes. Six yeses, zero nos. Next item, please. >> Next item is public hearings. You have one public hearing this evening. It's the Glenwood Riverfront annexations. Um, this is an ordinance annexing certain territories. Map 17-03-34-41 tax lots 400, 500, 700, 800, 900, 1,00,300, and 1500. MAP 17-03-34-42.

37:20 Tax lots 100, 200, 300, 400, 500, 501, 502, 503, 504, 600, 700, 800, 900, 1,000, 1200, 1300,400, 1500, 1,600,700, 1800, 1900, 2,000, and 2100 to the city of Springfield withdrawing the same territory from the Glenwood Water District and the Will Kenzie Springfield Rural Fire Protection district adopting a severability clause and providing an effective date. Uh this is a first reading only so no action required and Tom Severs is here for this item.

38:08 Tried to shorten that down but I was overruled on that. Anyways, all right. Good evening, mayor and city councilors. I'm Tom Sever, senior planner with the current planning section. Tonight, the council is requested to consider an ordinance to annex an approximately 21.11 acre area that includes 32 tax lots along the Glenwood Riverfront in western Springfield. More specifically, the proposed annexation area is highlighted in red and is currently improved with some commercial businesses, but is otherwise vacant land. The applicants are the property owners and this application was initiated by council on July 1st, 2024 via adoption of resolution 2024-22.

38:58 The site is zoned Glennwood residential mixeduse and Glenwood commercial mixeduse with the urbanizable fringe UF10 overlay seen here by the opaque shading. As you can see by the red dashed line, it is contiguous to the city limits primarily along the southern property boundary. If annexation is approved, no other zoning changes are requested except for the removal of the UF10 overlay. With annexation, the subject property will be removed from special special districts such as the UF10 overlay depicted here by the absence of the opaque shading and removal from service areas such as the Will Kinsey Springfield Rural Fire Protection District and the Glenwood Water District. Again, no other zoning changes

39:43 will occur with this annexation. There are four approval criteria for annexations in the Springfield development code which were fully analyzed in the staff report and summarized as follows. Criterion A, within the UGB and contiguous to city limits. As previously stated, the subject property is contiguous to the city limits along its southern boundary. The subject territory is within the city's urban growth boundary and is currently covered by the UF10 overlay. Criterion B consistent with policies of the Springfield comprehensive plan and metro plan. Policies 27, 29, 33, 34, and 35 of the 2030 comprehensive plans

40:28 urbanization element are met through this application as the annexed land will be fully within the Springfield urban services area. Criterion C within boundary for the minimum level of key urban facilities to be received in a timely and efficient manner. Policies 29, 31, and 32 of the 2030 comprehensive plans urbanization element are met through this application as well. If annexation is approved, the subject territory can easily obtain key facilities and services from the Franklin Boulevard rightway and will be further extended through future master plan development. These facilities and services will include sanitary sewer connection, subwater and electric service, fire protection services from the Eugene

41:14 Springfield Fire Department, and police services from Springfield Police. The subject site is currently within the service area of the Willamlane Park and Recreation District. Lastly, criterion D, the annexation agreement. In some situations, an annexation agreement is the typical mechanism for mitigation of fiscal impacts to the city. The code allows for other mechanisms as approved by council. In this case, as part of a broader urban renewal project, the property owners have entered into a joint planning agreement that requires the parties to cooperate toward creation and adoption of a master plan. The joint planning agreement will ensure that fiscal impacts to the city will be mitigated through a through a future master plan

41:59 and obiates the need for a separate annexation agreement. In this case, because all applicable annexation criteria have been met and the annexation will help facilitate the joint planning agreement and master plan for urban renewal of the Glenwood Riverfront, city staff recommends that this application be considered for approval by council. Thank you, and I'm here for any questions. Council Mo, >> do you know Glendard is not in the Will Kenzie Rural Fire Protection District? It's not in the Will Kenzie. It's a Glenwood Glad Water District contract with Spring Springfield for Fire Protection directly. >> Okay, understood. Yeah. Yeah. I was looking at one of our other maps that we

42:44 have. >> Councelor Wley, >> I have no questions. I'm just very excited at every step that we take and this is a big one that has taken us a while to get to and I know we're not making a decision today but just keep taking those steps. We're doing it. Thank you. >> All right before I open the public hearing >> one thing it's about time. >> All right. I'm going to go ahead and open the public hearing. I have no cards for this item. Neil, do we have anybody online that wants to speak? >> No hands for this item. I'm going to go ahead and close the public hearing and see if there's any other conversation or discussion before we move. This is a first reading only. The no action tonight. So, next item, please.

43:31 >> Mayor, the next item is business from the audience. >> I have two cards tonight. The first one is Charlotte Helmer. And coming up, please state your name and location, your uh name and address for the record. Hit it again. It's got to be green. There you go. >> Thank you. Um, good evening. I'm Charlotte Helmer. I live in Ward 2. I'm here today to share a brief update about the Egan warming centers. Um, and especially to express my like my gratitude and say thank you to the city of Springfield for all the contributions that the city has made to Egan warming centers during this season.

44:16 Um I do not formally represent the Egan warming centers or St. Vincent Depal. So please be aware of that. These are just my comments as a volunteer and um a community member here in Springfield. Egan has done very well this year. I'm partly here to share some failures and concerns just for your awareness and for transparency. Um but ultimately the most important thing is that the Egan warming centers has successfully sheltered many many lives this season already across the combined Springfield and Eugene sites we shelter hundreds of people every night on 23 cold nights so far. That's a pretty big year for us. Um at the Memorial Building here in Springfield, we have typically sheltered 60 to 80 people on any given night. But

45:03 during a long cold spell in January, our numbers actually rose to 100 people a night and then 120, which is pretty much our capacity. So we definitely feel like we are successfully serving a really important need in the community. This year, Lane County contributed additional funding to support the Egan warming centers. And I think we've seen that have an impact. We've seen that in action. they have provided more paid staff this year to support us um which has really made a big difference here at the Springfield site and um at other sites. Most importantly, I think Lane County and the city of Springfield contributed two of the most important shelter sites that Egan operated this year. Um the Lane Event Center, of course, and then the wonderful Springfield Memorial Building. These are

45:49 so essential um to our success as a program. It's honestly hard for me to speak about the memorial building without getting emotional um because she is an old leaky boat, but she has uh sheltered and kept safe many lives year after year. And I think for a lot of us volunteers at the start of a season when we put out the mats and we unpack the crates and we put food in the cabinets um we really do feel um just emotional about um what an important role that that building has served. So thank you very much um for the use of that building. Other Springfield partners um have included those who help maintain and manage the building. Also EMS, police and cahoots have been very

46:35 important partners and city hall staff have gone above and beyond to coordinate open hours so that guests have a safe place to go during the day um when we at Egan are closed. As a volunteer, I also know I've served alongside several city staff and elected officials who I won't call out by name in case they're not comfortable with that, but you know who you are and it has really been a joy to work alongside you. uh they have personally given their time and talents to Egan and that is wonderful. Um we have struggled in some important ways that I'll just share briefly. The marathon activation in January, we were open for 12 nights almost continuously and that's the kind of scale that we're just not built for. So it it's comparable to last year's ice storm to be honest. It just hammered at every

47:20 weakness in our system and really challenged us. um shortages of blankets and volunteers and staff, but we did get it done. This one was not a communitywide emergency, so I don't know if it sort of was on everyone's radar the way the ice storm was last year, but for us at Egan, it was actually a comparable emergency. And my time is up, so I will stop. Thank you. >> Thank you,

48:06 Hello. Good. All right. Uh hello. My name is Elliot Harwell. I'm a resident of Ward 3. I'd like to begin my comment by thanking uh my council woman and the uh assistant uh man city manager for responding to some of my questions that I had about keeping public minutes. I'm very appreciative that the city has begun to um create generate minutes and not just recordings of their uh meetings anymore. So, as a citizen that's been paying attention, I really appreciate it. Thank you. Uh, additionally, um, I come to you as a resident of Springfield that also happens to be, uh, a transwoman. Uh, and I'm a spokeswoman for the Trans Alliance of Lane County. Um, we're I'm here tonight to ask the city council to support our organization's efforts to protect the

48:52 rights of trans people and immigrants uh, in Lane County. Um over the past several weeks, uh the federal government has taken aggressive stances towards uh stripping trans people, uh queer people, and immigrants of their rights. Um and concerned citizens of Lane County have been working together to try to affect change at the local level. On Tuesday, February 25th, the uh Lane County Commissioners met and have agreed to start the process of um uh having a commitment to Oregon's pre-existing sanctuary laws. And so I am coming now to the city to ask for something similar

49:38 at the city level. Uh for those of you that uh might not be aware, uh Oregon was the first state in the country to pass uh sanctuary laws in 8 in in 1987. Um these limit the ability of uh state and local law enforcement to work with federal authorities um in terms of uh immigration arrests, uh no immigration status questions, and no ICE access to people. Um, and so as a member of the Trans Alliance of Lane County, my uh what we were hoping from both the county, but also from Eugene and from Springfield was a commitment by local

50:23 government to adhere to state laws and to also work to expand existing sanctuary laws for immigrants to also cover trans people. Thank you so much. Thank you. I don't have any other cards. Neil, do we have anybody online that wants to speak? >> No hands for this item. >> Okay. Do we have any council response? All right. Next item, please. I >> was Thank you, >> Council Rodley. >> Thank you. Um, thank you to both of you for coming and sharing. Um, I think we've mentioned a few times over the course of the winter how much we appreciate the Egan volunteers. So, thank you for coming and representing

51:09 the volunteers who go out on the coldest nights to help us take care of our neighbors. Um and um thank you Ellie for coming and sharing uh both about the minutes which I I shared at a meeting too because I wanted our minute taker to know how much she was appreciated um for helping us get compliant with that um and to to bringing the conversation about um you know safety and welcomeness here in Springfield for folks who are feeling particularly targeted. So thank you both for coming and sharing. Next item, please. >> Next item is resolutions. Resolution number one is a resolution of necessity uh filling in the gap safe routes to

51:55 school capital improvement projects P21147. Again, this is resolution number one, resolution exercising the power of eminent domain pursuant to OS 35.6000 through 35.625 625 concerning acquisition of permanent rights of way and temporary construction easements necessary for filling the gaps safe routes to school capital improvement project uh project number P21147 and Jeremy Shear is here for this item. >> Thank you. Thank you, Mayor Council. Um I'm not going to go go through everything. It's uh pretty self-evident that this is a capital improvement project that was adopted and and funded um a year ago. um this the rightway

52:40 process is a critical path to um um to having the um this project be successful. So uh if we want uh if uh im the uh the the right of excuse me the um uh resolution of necessity allows staff to uh you use that authority. But I wanted to talk about that just really briefly. um the the rightaway staff will negotiate in good faith with with the um land owners um to reach um uh a an agreement on just compensation. But um if if they should fail um it doesn't automatically go right to condemnation. it go it uh there there's alternative

53:26 dispute resolutions that we can um we we have at our access um and we can discuss more of that if you have questions but um it doesn't necessarily mean we just go right into condemnation. So we we make a good faith effort and then we um then we um uh attempt attempt to um close the deal and if we can't there's other things that we can do. So um I wanted to make that clear. Um the project is designed in a manner that is uh most compatible with the greatest public good and the least private injury. Uh the improvements will be a general general benefit in helping improve conditions for students walking to and from school across Springfield and other people who wish to use the

54:11 sidewalks. And um so how's this going to affect people? I I wanted to um show you u or talk a little bit about um exhibit B in your um AIS there. Um so exhibit B page one of two. Um I'll just use that as my first example here. Uh this is E Street. So, if you notice uh on there, I have a schedule of property acquisitions up in the upper right corner that tells you exactly what um um what is needed for this project to be successful. So, we have uh three land owners. Um two of them are going to be permanent acquisitions and three will be temporary. Now, we need those temporary

54:57 acquisitions uh sometimes in order to match grade like to a driveway or and so forth um or other uh a grade just onto their lawn. So, um in this case um you can you can see in the the screened hatched um there are uh one, two, three uh three uh temporary construction easements and then just the hatched um there's only two. So, uh, page two, we got the same situation on this one. There's no temporary easements. Um, it's just all, um, acquisition, but the schedule, you'll see down below, uh, middle bottom. And there's, um, I think there's, yeah, there's 11. One, two, no, there's, uh, uh, four, one, two, three,

55:43 four, about eight acquisitions there. So, um, I wanted to bring that to your attention so that you can see exactly what is being acquired on this project. That's, um, all I have. Got off to a rough start, but hopefully I finished all right. >> Are there any questions? >> I just want to make one quick note to say that my vote tonight doesn't reflect my support or lack thereof of the the safer school routes program. I just have an aversion to eminent domain and I just can't ever vote for it. Sorry.

56:30 >> I move uh to adopt resolution number one. >> Second, >> sir. Any other discussion? All right. Neil, could you call the vote, please? >> Yes. Councelor Weber, >> yes. >> Councelor Mo, >> yes. >> Councelor Rodley, >> yes. >> Councelor Blackwell, >> yes. Yes. Councelor Doyle, >> nay. >> And councelor Stout, >> yes. Thank you. >> A motion passes. Five yeses, one no. Next item, please. >> Thank you. >> Next item is business from the city council. Item number one is planning commission appointment. And Sandy Bellson is here for this item. >> Evening, mayor and council. My name is Sandy Bellson. I'm the comprehensive planning manager and I help staff the planning commission. Uh at your previous work session, you interviewed three applicants for one position on the

57:16 planning commission. That position is being made available due to Commissioner RH's resignation. Um one person actually withdrew his application after your interviews and so I'm looking for your direction as to who to appoint to serve on the planning commission. >> Councelor St. Sandy, you know that I'm a huge fan of you and all the amazing work you do on the planning commission. So, thank you for leading a very complicated group and really keeping all the planning commissioners when I'm saying with myself in line with that. So, you have my respect and admiration always. Um, it was a tough choice and that said, um, I actually would like to move to uh to re

58:04 to uh send back the uh the candidates. I would actually ask you to open up a new round of candidates for the planning commissioners. Um I think that some of us as counselors, I don't want to speak for anybody else, uh may have had some concerns just about uh who we had on the team. And so I think we would like to I would like to move that we do another round of selections. And I know that does slow things down on the planning commission side. I want you to have a full pack as soon as possible. Um but I think we'd like to look at a few new candidates. intending to put that in the form of a motion. >> I'm struggling with that. Mary Bridgetger, can you help me with the language on that?

58:49 >> Sure. Councelor Stout. Um, the motion would be that you move to uh reopen the recruitment for the Open Planning Commission spot. >> Perfect. Then I move to re I move to reopen the um application for the Open Planning Commission spot. Second. >> All right. Is there any other discussion about that? >> No. >> Councelor Weber, >> yes. >> Councelor Mo, >> no. >> Councelor Rodley, >> no. >> Councelor Blackwell, >> yes. >> Councelor Doyle. >> Can I abstain? Um, yes. >> And councelor Stout? Yes. Passes. Four yeses, two nos. Next item,

59:36 please. >> Any other business from the council? >> Excuse me, mayor. There's one um item on uh for the CA deck while Sandy's at the table. There you go. Thank you. >> Everybody seems sure that I was going to miss this. Sandy, could you give us an update about the status of Sedak recruiting the committee? Yeah, we're we don't have any current recruitments in process. Um but we do have one um committee member who has not been coming to meetings for the past year. Um so we are looking to council to uh vacate that position. That

1:00:21 will make it easier for the SEAK to meet their quorum requirements if there are fewer members on the committee. Um they did have a meeting in in December without a quorum which um delayed some of the progress that they were trying to make. >> And could you update on the other person too? >> Sure. Um so the chair of the community development advisory committee passed away unexpectedly a couple of weeks ago. Um Sammy Allen. And so um we will be starting a recruitment um for both those positions but not immediately. We'll just do that as part of the regular recruitment process. There is an a meeting coming up um that we need to

1:01:06 make sure we have a quorum to conduct their business. >> We have a conflict that everybody is signed >> and Mayor Burgett I don't think we need a motion. We just have to sort of by consensus say that it's agree that that other position's vacant. >> That's correct. Unless you think there'd be discussion, then you can do a motion. But if by consensus the council wants to declare the position vacant of the person who hasn't been attending, then they can move forward with their recruitment. >> So I think you're getting a head nod here. Uh you can move forward to recruitments. >> Thank you. And I do want to also just say um in terms of Sammy's passing, she had been on the community development advisory committee for five years and was the chair for the past several years and really um you know I attended some

1:01:53 of the meetings and I think really started off each meeting with a very positive um note. So it's um we're going to really miss her. >> Thanks for sharing a little bit about Sammy. Is there any other council business? That's a girl. >> I just want to say that I've been attending the um Springfield Utility Board meetings and finding it to be incredibly helpful and in and and really enlightening. I'm enjoying it a lot and um plus they feed us really good. Uh so, but uh I want to I'm really appreciative that we that we started that connection um with Springfield Utility Board and I I I think that it's really going to help moving forward with our relationship. So, anyway, just want to mention that.

1:02:38 >> Thank you. Anybody else? All right. And Allison, could you clarify for us? We are not meeting the 17th, right? March. Hello. Hey. >> The last meeting before spring recess is next week, the 10th. >> Thank you. There was some confusion and I was the cause of that. So, we'll just All right. Next item, please. >> No business from the city manager. Any business from the city attorney? >> No business. Thank you. >> All right. Thanks everybody. We are adjourned.