Springfield City Council — April 21, 2025

0:04 I'm going to call the Springfield City Council work session to order with roll call. Mayor Van Gordon here. Councelor Weber here. Councelor Mo here. Councelor Rodley here. Councelor Blackwell here. Councelor Doyle here. And councelor Staff here. Thank you. We have two work item work session items this evening. The first one is the arts commission annual report to city council with Mindy Linder and I'm assuming you brought uh some folks from the arts commission. Uh yes. Good afternoon, mayor and city councilors, city leadership. My name is Mindy Linder. I'm the community engagement specialist for the Springfield Public Library and History Museum, and I am also the staff liazison for the arts commission. It is my pleasure to introduce to you two one current and one former member who are here to share with you an update of

0:49 their activities that they've been accomplishing on behalf of council and the city of Springfield over the last several years. So, please join me in welcoming Vice President Keith Bennett and our former Vice President T uh T N Y N Y N Y N Y N Y N Y N Y N Y N Y N Yen. Good evening, Mayor, council members. Thank you so much for sharing some of your time with us this evening. I'd like to spend a couple minutes uh with you to kind of give you an idea of what your art commissioners have been up to over the last couple of years. Uh first thing that I want to call to everyone's

1:34 attention, I'm not Meredith and neither is T. Uh I got a notice about 2 o'clock this afternoon, Meredith was a little bit under the weather. So one of the many things that we do for each other as our commissioners is back each other up. So, I am here to do that. My name is Keith Bennett. I'm a professional artist. I've been one of the art commissioners now for about 10 months. My co-presenter is I'm uh I was a arts commissioner for Oh, thanks. for uh the last four years.

2:19 Okay. Which way are we going here? on the side. Thank you. There we go. All right. Thank you. So, what we want to go over is just a few of these things about the art commission itself, the art walks, some of the marketing, the heritage arts grants, community engagement, public art, and we'll have a wrap up with questions and answers. We like to kind of keep it really loose and open. If you want to ask things as we go through the slides, please feel free to do so. So this is your current list uh of your art commissioners. We come from all walks of life in Springfield and we help to bring a diverse set of perspectives and skills to the commission and this is a fun group. I like I said I've been working with them now for 10 months and

3:05 uh really enjoy my time I spend with these folks because they're just amazing people individuals. So, let's start with uh a little bit about the downtown Springfield, the second uh Friday art walks. And we do this in partnership with the Emerald Arts Center. Every month, the SAC provides a stop on the Springfield uh second Friday art walk. The art walks are generally well attended uh and we have been having uh attendance arranging anywhere anywhere from 50 to 150 people for each of the art walks. Uh it's a great opportunity for folks to chat with the artists, mix with the art commissioners, and actually enjoy some live music as well. And this happens every second Friday from 5:00 to 7:00 uh

3:52 right out here in the uh the city hall gallery. So, here's a few shots from one of the Thank you. from one of the art walks we had this summer and we happen to have a u harps accordis playing in this one. We have different musicians and different groups that come in uh that uh actually perform for these. So it's a nice mix of visual and performing arts back up. All right. So Springfield City Hall Gallery is a special place for local artists to showcase their work. Often times this reception is sometimes

4:38 the artist's very first art show which is kind of fun to work with them. We give them that opportunity to immerse themselves into uh being able to talk and display uh their their work. We select artists through a competitive application process that takes place in the fall. In 2023, we had our biggest year yet with 41 submissions uh from artists to show in the gallery. Uh we didn't have quite that many this year for the 2024 year, but overall visibility and interest in showing at the gallery has continued to increase over the years. We hire musicians to play at each of the artwalk recession uh reception. Musicians are chosen through an open call. uh they complete an online

5:26 application. We make that database of musicians available to the artist and the artists then get to select the musicians that they would like for their artwalk reception. An eventual goal is to make this musician database available to the community for anyone who's who is seeking musicians for different types of events. And the reason we did this is because in the past we've actually had several of uh our businesses during artwalk have come to us and said, you know, we'd like to have a musician out in front of our out in front of our business during the art walk. And that's what kind of gave us that idea to create this database. So it gives the musicians more opportunity to play in the community as well. Um, we're also looking to building community relations

6:13 through what we call is our call to bakers, bakers, as you know, uh, uh, we haven't quite finalized this one yet, but the plan is to try to recruit local bakers and food related businesses who might be interested in providing refreshments for our artwalk receptions. We think this would be a great win-win situation uh, for everyone. we would be able to better serve to serve better snacks at the receptions and the local food businesses would get exposure to promote their product and community and the community members. So all of these types of ongoing events at the city hall gallery are fostering a growth of art awareness and interest in our

6:58 community. Now here's a couple of shots from some of the the shows we've had up in the city hall gallery. Uh currently we have Kenji who is a photographer. We've had fiber art artists showing. We've had 3D art artists showing. Uh, of course we have painters and and drawing. And so it's we have a wide variety of art to hopefully get everybody's attention and help everyone to be uh interested in what's going on down here. Uh, when artists come in, this is the really fun part. uh we help hang their show with their input and often this is the first time they've ever done it. So there's this level of anxiety when they come in, they stand there and they look at this about 80 90 foot wall and they're like, "What do I do with all my

7:43 art?" And it's really fun to work with them. We help them set it up on the floor. We space it out. Then we help them hang it. And all of that really helps to bring in um their pride in the work that they do. They have input on how the work goes up and in what order. And it also helps them because I Suzanne and I do a lot of that as well as some of the other art commissioners and we have we talk with them as we go through this process to help them feel a little bit more comfortable with their work and speaking about their work. So, it's kind of a really fun opportunity to work with with especially with the brand new artists. So, in the marketing um the role of the marketing committee is to

8:28 unite artists, performers, and community members in a shared environment where creativity can flourish. Um the Springfield Arts Commission acts as a catalyst in the development of dedicated of a dedicated venue for workshops, exhibition, performances, and collaborative projects. This initi initiative enhances accessibility and inclusi inclusivity in the arts while fostering local talent, enriching cultural life and inspiring future generations. So to make this happen, the marketing committee has been focusing their effort on these four initiatives. the increased events attendance uh through communication and broader marketing boost uh over a broader area of social media. We

9:16 have stronger community collaboration improved uh collaboration between SAC and other local organizations which strengthens partners which strengthen strengthens partnerships and community presence. We're also working on greater artist visibility, uh, effective advertising, and the wider distribution of promotional materials. We're also working on enhancing the reputation and recognition, uh, by consistently producing high quality promotional materials and communication to support the arts in Springfield. Yes. So, when you talk about the marketing, who is that something that is being paid for through a grant or is that something that comes from the library? Is there like a line item in the library budget that's paying for this? We have a line item in our the

10:01 arts commission budget. But I mean, how does the arts commission get their money? Is it through a grant or The arts commission is funded with um TLT, Transient um lodging tax or transient room tax. A um they have an annual budget of approximately $16,000. Okay. Thank you. Okay. Good question. But the marketing is done by volunteers and we just print. We just pay for the printing. So yeah. Yeah, good question. Thank you. We talk a little bit about the um heritage arts grant. Um art plays, as we all know, art plays a vital role in fostering shared experience and bringing

10:47 communities together and inspiring meaningful dialogue. We are committed to funding projects that encourage reflection, challenge perspectives, and create opportunities for connection. In this vein, the Heritage Art Grants is a funding opportunity for organizations and groups and artists to uh within the Lane County um to help them do their their performance and exhibitions uh within the community itself. As you'll see on the slide there, there are uh there are some of the the ones the grants that were handed out for last year. We have a total of $4,500 in grant funds available available available for the 2025

11:33 application uh cycle with individual awards ranging ranging from $250 to $1,500 per little bit about the community engagement. Uh what happens here instead of like single channels of support, we have we have multiple channels. In other words, we we have a lot of opportunities where we overlap in ways that that the subcommittees interact with our activities. So the burden is just isn't on one person. It's spread out amongst the members of the art commission. So we believe that you know engaging the community in our activities is crucial

12:19 for fostering community cohesion, cultural enrichment and strengthening social networks and promoting individual well-being and creative expression. And on the slide in front of you, there are some examples of some of the things that we've done uh last year and this year, right? Yeah. Yeah. Awesome. So here to talk about the public art is T. So she is uh the expert on that. So I'm going to turn it over to you. Yeah. So thank you. Um we I and four years ago when I joined the commission um I took on the public art lead and um got information from Daffhne Mantis who's

13:04 also an artist. Uh she had done a lot of work on restoration. So, I inherited a priority list, which you see above. Um, there were five um murals that were very old um that they had determined would be the priorities for restoration. Uh let's see. So, the first one was the Jesse Bastell memorial mural. Um, this was removed during my time as a commissioner and it profoundly affected some community members especially because it was done in concert with um, students and the labor union,

13:49 Springfield Labor. Um, so, um, it was a real bummer because it was on our list and we were not able to connect with the building owners before it was painted over, before they had purchased it. Um, but the Springfield Labor Union, amazing organization, I had not connected with them before this and they were like, what can we do? And so I was invited to their meetings and they were like, "We're going to fundra for this. Uh we're going to find a location, we'll get an artist." And they put all of this together in a very short period of time and created this new mural which is on the A3 building um currently. And uh so

14:39 through this process I learned that public like murals are a temporary art work. We want to restore them and keep them like vibrant as long as we can but understanding that with weather with changes they um there are issues with keeping them in perpetuity. Um, the second one is the Oregon Trail Merrill by Anne Woodruff Murray. Um, I had started on this one because I knew that Emerald Art Center was good to go with restoring this mural cuz we had to get permission from the building

15:25 owners. And that was one of the big setbacks from DAP's time. She had a lot of issues working with building owners. So, when I started this, uh, I looked at it's huge and the cost they had a they had some estimates done and it was going to be $100,000 to restore this mural. Um, so I worked with an artist to think about ways we could work with the budget that we have to do restorations over time. Um, one of them was to pop the reds. So on the left is like an original closeup of the mural and on the right I kind of photoshopped in like what if we just did the reds for one year and then

16:11 we could do the blues for another year. Just trying to think outside the box. Um and uh after consideration I was like let's start okay so that those are good ideas but it's a big mural and I decided to start with something smaller to just see what that process was and then come back to the Oregon Trail mural. Unfortunately, by the time we came back to it, um there's going to be some building like Beth Beth and Steve told us that that parking lot may have changes and so to depprioritize that work at this point. Um the next mural was the Mackenzie River by also by Anne

16:56 Woodruff Murray and I um that was one of the building owners that Daphany was like he was like no no no. Um, and I ended up talking to his daughter. He was getting older and we were gonna maybe be able to move forward on it, but his her father was getting sick. And she also didn't like the mural, so I was kind of going to work with her on maybe popping it. So, because it had faded so much, it was hard to see what's going on, right? Um the original mal is amazing cuz she does these slats of you know every other slat is like the river and then a different scene. Um but again unfortunately the the building was sold

17:42 before we could work on it and it got painted over. Um the third one, oh the fourth one is the moderns. Um painted in 1992. It was uh sorely needing restoration and um uh we contacted the building owner. They live out of state. Um, but it worked out and with a lot of help from Neil's office, Neil has been instrumental in supporting the public art component of the commission. Um, specifically with the putting together the contracts and everything, we were able to get the go-ahad because this building had two of the murals that were

18:28 on our priority list. And here are some before pictures. On the left, you'll see there was a lot of cracking and all kinds of damage to the actual stucco, not to mention it was faded. And then on the right, um, we had restored it in 2023. And looks and it got the building owner to like want to spruce up that section as well because she was seeing an influx of, you know, support from city of Springfield, Arts Commission. Um, so that kind of, you know, made it look nicer. Um, the other one on her building is the draft horse logging by, uh, Brent Burket, who's an amazing artist. I know him. Um,

19:14 and we before there was it was really dirty and it was faded and there was marks on it and we cleaned it up and it looks beautiful. So, I was really pleased with the work of the uh person that we we ended up using. And just as a note, mural restoration is not sexy. So, you think, oh, artists, if we can get artists to do this work, it's not the same as painting something new. You have to clean it. You have to repair it. Um, and you have to repair it in a way that is true to the original artist, which takes a different kind of skill. So it took it was hard for me to find um somebody to do the work to the level

19:59 that we wanted and then putting on the coat. So um that's just something for you to know. I learned all this stuff cuz I was like I don't know anything about this. Um so through this uh process um we ended up making partnerships. Um both myself and Adam who is now the public art lead. Um, we served on the Sacka committee to promote a Springfield Arts and Culture award uh with the Wildish. Um, we've been communicating with, you know, the labor union. Um, organizations like Catholic Community Services um and local artists have reached out to us um interested in maybe doing some new murals. So, we've been connecting with them. And we also

20:45 supported Beyond Toxics um and the missing and murdered indigenous women through connections with Mindy. And um they're looking at doing um some murals as well. Um so quick overview, we lost two murals. Um one is on hold, which is the Oregon Trail. Um challenges to restoration. The contracts are 10-year limits and so technically a mural lasts 10 years and then the building owner can paint over it. But as you've seen, we've had many last much longer and murals have been a lot more resilient than we would have expected. There's weather um and then the technical expertise of finding somebody and then there's a

21:31 cost. Um, but we did complete two restorations from murals from over what 25 30 years, 30-year-old murals. They look much nicer. And from the um response of the Jesse Bastell memorial mural getting taken down. Um I was even at Emerald Art Center one day and like they were like, "Oh, this woman came in and she just burst in and she just started crying because that she said that the mural was gone." And so and Daphne also when the Springfield when the McKenzie River mural went down, she she was affected because it's something you see all the time. It's a part of downtown and certain people

22:18 connect with certain pieces of art. Maybe there was a special event where, you know, as a child you were like, "Oh, this this mural meant something to me." So, they really kind of carry um it's like a part part of the home that we live in. Um and to help counterbalance the the loss of them because of the nature of the art, um we hired a uh photographer, Don Gustoson. He actually uh is a local um and he photographed all of the murals in 2021 to have beautiful like so they look like so he he like went out early in the morning on an overcast day so wasn't

23:03 shady and then there was no cars and he would take he took really high quality photos cuz I was thinking it would be nice to have an archive of it and uh maybe eventually we could do something make it available um online. Um, we did have we do as a arts commission we have web restrictions. We're not able to like have our own website which we would really love really love so that we can share all this and connect people through the arts whether that's visual, music, um, performance, writing. So that's a barrier. Um but um going forward it's

23:48 wonderful to have the support to have the funding to um make this a priority in Springfield. I'm actually um from Cottage Grove. So I had a the one seat um on the arts commission that was for people out of the area. And I I this is a really great community. I've enjoyed working with all of the people and the different counselors and um I think Adam is going to take over. He's going to be probably working on future projects and it may be like the mural walking tour guide that Neil did. it was a big success to help promote activity downtown um and to support like the the

24:35 art that we have in on Main Street. Thank you. All right. Thank you so much. We're running a little short on time, but if somebody had a Beth, just a quick comment. I just want to say thank you so much for the presentation and for being here tonight as the council liazison for the Springfield Art Commission. I've had a unique, you know, opportunity to get to know you guys and see firsthand how much time and effort and how dedicated you are to all these projects and I know you all work really well together and you all handle a lot of a lot of things. So, I'm proud of that. And it's not just um putting, you know, uh art into public spaces. is you're really bringing the community

25:20 together and supporting local artists and local musicians and really adding to the vibrancy and the creativity of Springfield. And I just want to say thank you, Councley. Thank you. Thank you so much for coming and sharing and and um your your passion for this work just was palpable. Um and I know you're just two people from that commission, so I really appreciate that. And I really appreciated the the the sort of call out of the bittersweetness of how public art does not necessarily last forever. Um, and yet it affects us all in so many ways. And the flip side is that the continuing to create this public art does bring this civic pride and does encourage

26:05 people to spend more time down downtown and fix up their buildings and think about how they participate in that. And it's all part of the renaissance, I think, of downtown. So, thank you all for your work and please share that with the rest of your commission. Councelor Doyle. Yeah, I too want to thank you for that. You mentioned Cottage Grove and I was actually on the council when the Dr. Pierce's pellets uh barn that that situation happened and so and there wasn't anything as a council that we could do because of it being private property and I remember that. So, it was it was quite a loss for our community down there. Um, the one thing I would I wonder about, and I'm not sure, is um, if the council actually gets to weigh in on kind of what the themes are on some of these, I think that we have to, as much as we love, you

26:51 know, having a a vibrant downtown, we also have to be really careful that we're not being divisive and that choosing things that are controversial and and that sort of thing. And I I love that we've, for the most part, haven't done that in Springfield. And I'd like to make sure that that doesn't, you know, that that doesn't happen because we want it to bring us together, not tear us apart. So, thanks. Excellent point. Thank you. Well, thank you so much. Uh, it was a great presentation. Great to see you. Uh, it's a lot of good work and we really appreciate the time. Awesome. We appreciate your time. Thank you so much. Thank you. Yeah. All right. The uh the next item 2024 annual

27:38 use of force report and feel free to bring a third chair, right? Like and let's Okay, you guys can raise it up. I will be sure to unmute the microphone. Right. Good evening, Mayor and Council. I'm Jamie Rush, the interim chief of police with the Springfield Police Department. And thank you for the opportunity to be here tonight to present the Springfield Police Department's 2024 use of force report. These annual reviews are a vital part of how we learn and grow as an agency. They allow us to evaluate our actions, adapt

28:24 our tactics, revise policies, and enhance training. All with the goal of improving decision-making, and ensure safer outcomes for both our officers and the community. Sharing this data openly reflects our ongoing commitment to transparency and helps strengthen the trust that's essential to the effective and respectful policing. Our report outlines how often force is used, the types of force applied, injuries sustained by officers and subjects, demographic data, and recommendations for continued improvement. This information is not just a snapshot of past events. It's part of the foundation we're building to strengthen legitimacy, accountability, and public confidence in our department. Before we begin, I want to recognize and thank our professional standards team, both Sergeant Kyle Potter and analyst

29:09 Lily Wick. The report they will share with you is a product of ongoing thoughtful work throughout the year. They they review use of force data not just for reporting but to actively inform our training and policy decisions. Their dedication to transparency and continuous improvement helps ensure that we are learning and evolving as a department. I'd also like to thank the Springfield community for their continued support of SPD and to every member of the Springfield Police Department. Your commitment to thoughtful, measured policing has contributed to a reduction in force while still ensuring safety during the unpredictable situations you face every day. And with that, I will turn it over to Sergeant Potter to begin the presentation. Thank you, Chief. Thank you, Mayor Van Gordon, city councilors, city leadership, the opportunity to present

29:55 the 2024 Springfield Police Department use force report. I am Sergeant Kyle Potter and I currently manage and supervise the professional standards division at SPD. This division includes crime analyst Lily Wick who's here with me tonight. I'd like to start off by acknowledging Lily's work on this report. Lily's work ethic and ability is second to none and without her without her ability and work ethic, this report would not be what it is today. I would also be remiss if I didn't thank the women and men of the Springfield Police Department. Their daily efforts call to call are reflected in this report. Without the line level troops putting into the day-to-day work on the street, we wouldn't have a report to share with you. So we I thank them. Slide. 2024 is the third full year the

30:43 blue team and I pro software has been used to compile this report. The software gives us the ability to compare data in an appleto apples format. We purchased software in 2021. That year was tough and we were playing catch-up with our data and numbers. In turn, the results were not as elegant as what we get to work with today. As any analyst will tell you, their work is as only as good as the data they start with. Last year, in the same presentation, Sergeant, now Lieutenant Myers and Lily, shared with you that SPD responded to more calls for service the prior year and used less force. This year, we responded to even more calls. And I'm proud to say that we used a similar amount of force as in 2023. In 2023, the Springfield Police officers responded to

31:29 31,119 calls for service. In 2024, that number rose to 31,931 calls. In 2023, the officers made 3,478 arrests. That number rose drastically to 4,113 arrests in 2024. In 2023, the force events were at 153 and only rose to 158. This was 812 more calls for service and 635 more arrests than last year. And SPD officers only had to use force five more and use force in five more events. If you take anything from this presentation, know that SPD continues to get busier while managing to drive our use of force events down. In 20 for 2024, the format of this report largely

32:16 remains the same. This is intentional. We want to be able to compare the numbers year-to-year and identify trends in the data. Once identified, trends can help shape equipment, training, and our policy decision decisions. Some of you may recognize this slide. It's the same as last year. Uh the routing method has not changed either. When a member of the department uses force, they complete a blue team entry. That entry then is sent to their supervisor for review. While reviewing the force, the supervisor then attaches police reports, photos, body cam, and any other necessary data that they think needs to be added to the entry. The module is then forwarded to the division lieutenant who also reviews the force

33:02 for compliance within policy and the law. If there is no concerns with the incident, the module is forwarded to the IAT Pro database database. The use of the use of force at that point has received its two levels of review and Lily and I review it for completeness. If at any point during the process, additional review or investigation is required, professional standards is consulted and the incident can be addressed accordingly. The additional review can range from consultation with a subject matter matter expert, an internal administrative investigation, or even a criminal investigation conducted by an outside agency. Anyone along the review chain can raise an issue and forward the incident to PSD for further investigation. Next slide.

33:47 One thing to note as you review the data contained in this report, we count each application of force by each officer as well as each each force option. This is why you see higher numbers than the total numbers of force events. And I'll take you through this slide to explain it. So this is uh one incident that involves two officers responding to a call. During the incident with one subject, the first officer, officer one, uses a takedown, which is counted as one force application. Officer one also uses a hand strike, which is counted as another use of force application. During the incident or the use of force event, officer two uses two hand strikes. That totals four use of force applications in one event. That's

34:32 why the numbers of use of force applications is typically higher than use of force events. The next slide is going to be on the use of force trainings we did for the year. We continue to pursue pursue trainings rel related to force. The slide breaks down further the hours we spent. You can see crisis negotiations and crisis intervention training continue to be at the front of our training program. Crisis negotiations is a form of deescalation. SPD has a team trained to communicate with people in crisis. The goal for this specialized team is to resolve volatile situations while SPD without SPD having to use force. Crisis intervention team training provides law enforcement with the tools to better deal with people who suffer from mental illness and/or

35:19 addiction. Each SPD member is required to attend 40 hours of CIT training with the sole goal to promote officer and community safety by using less force. Looking at this graph, you also might wonder what mobile field force training is. With 2024 being an election year, we wanted our officers to be ready to face potential protests and crowd management situations. These situations are always difficult and pop up with little warning. This year, the Portland Police Bureau came to Springfield and trained our officers how to better respond to large groups of people. PPB sharing their vast crowd management insight with our officers was extremely val valuable. This next graph is going to talk about force types we use and then displays of force as

36:04 well. The large bars on the left are low levels of force. The low levels of force consist of control holds and simple displays of force options to generate compliance. It's worth noting that some, if not most, agencies do not even consider a control hold a use of force or even track shows of force. A control hold is a minimally intrusive application of force used to separate, guide, and or gain control of a subject. Control holds and shows of force make up 65% of the force shown on this graph. We have the mindset that more data is better. It's easy later to filter out data, but collecting or recreating that same data data down the road is much more difficult task. The next slides speak to our use

36:50 of force numbers for the year. Lily works hard all year complying and analyzing these numbers. She will walk you through these next slides and what she found for the year. All right. Good evening, city council and city leadership. Before I get started, I do want to talk a little bit about data collection and the importance of having good quality data and a good quantity of data. City manager Newton brought this up last year and I think it's an important topic to address before I dive into the next few slides. So there are rules in statistics and mathematics about how many data points you need in a sample set in order to approximate a normal distribution and be representative of an overall population. We do satisfy this criteria and we do get good data, good a good quality of data and a good quantity of data. Um

37:37 however, but when we break down the data into these smaller subsets, outliers tend to have a greater influence on the statistics and the numbers that you'll see. So this will contribute to some of the variance that you'll end up seeing in this report and then the next few slides. So with that getting back to our slides. Uh on this slide we have 2024 force data alongside 2023 force type data. As you will see we had more control holds and more takedowns than we've had in previous years. But our controlled tactics team did put on a training in the April May time frame uh that covered control holds and controlled takedowns. So, we would expect to see more force usage in alignment with what we're training. We also had more pushes and shves in 2024. Uh, this option was added in blue team

38:23 in the latter half of 2023. Uh, so we don't have a full year's worth of data for last year to compare to, but moving forward, we'll obviously have full year's worth of information and we'll be able to determine what an expected or average number of pushes and shs will be. Here we have force type effectiveness as rated by officers. Effectiveness is a very subjective measure and depends on what the individual officers uh deem as being a successful or effective use of force. So for example, an officer in one situation may consider a takedown successful if he or she is just able to get the person into a better position. The subject may still be resisting in some way uh but the officer reached his or her goal by

39:08 putting them in a better spot. Another officer in another situation may deem the same takedown or a similar takedown successful or effective um if it resulted in total compliance. So it is a very officer and situation dependent metric. Uh, one thing I would like to mention as well is that, uh, some of these effectiveness numbers may seem like they've drastically changed from one year to another. Uh, like I mentioned before, uh, for force types that aren't used very often, maybe they only have, um, you know, one, two, three, or four uses, one more effective use or one more ineffective use is going to drastically change the overall rating for that force type. Um, so overall officers rated their force effectiveness pretty much exactly the same in 2024 as they did in

39:54 2023. So as Potter mentioned earlier, SPD officers went to about 800 more calls for service and arrested about 600 more people in 2024 compared with 2023. That being said, they were only involved in about five more use of force events. Similarly, SPD officers took in about 30% more police officer holds in 2024, but they were not involved in any more force events compared with last year. I do believe that these numbers are a testament to our officers efforts as uh at using nonforce tools such as deescalation. They're out there doing the work and answering calls for service, but their rate of use of force has actually decreased. Can you remind us what a police officer hold is? Yes, it's a noncriminal mental hold. Uh so if

40:39 someone is a danger to themselves or others um you might be able to explain this more from exactly right. So if someone's a danger to themselves or others and uh they won't go voluntary we make them go to the hospital um so that they don't hurt themselves or someone else. Right. Thank you. So on this slide we have subject injuries. Consistent with how we've reported and presented this information in the past uh we've defined injuries into these four categories. minor injury, moderate injury, serious injury, and death. Uh these definitions take into account the severity of the injury and the treatment that the subject receives, not just the general description of the injury. So, for example, if I tell you that I have a laceration, that could be anything from a minor scrape to a gaping wound. And we

41:24 felt that it was important to account for all aspects of the injury, the type of injury, the severity of it, and what treatment is received when discussing injuries related to officer use of force. So, as you'll see, last year there were 52 use of force incidents that resulted in injury to the subject. In 2024, there were 43 force events that resulted in injury to the subject. And we had no use of force events that resulted in either serious injury or death to anybody. Um, also these are injuries and treatments directly related to the force that was used. So, if a subject uh is taken to the ground and they suffer a minor scrape or an abrasion or a strawberry that normally wouldn't really require any form of treatment, but they're taken to the hospital for um a diabetic emergency or

42:12 a heart condition, that injury is still considered minor because the treatment received the hospital visit isn't directly related to the force that was used. Um, another thing that I would like to note is that injuries related to takedowns decreased in 2024 compared with previous years. Like I said before, we had a takedown training, specifically focusing on control holds and controlled takedowns. Um, and I do believe that this decrease in injuries from takedowns is indicative of our officers using the techniques and the tactics that they've used in their training. Moving on, we here we have officer injuries. Officer injuries are a little bit different. Uh these are also directly related to use of force. So if an officer is running up a set of stairs and they uh twist their ankle and sprain

42:58 their ankle, that is not going to be represented here. Uh we also don't categorize them the same way that we categorize subject injuries. Officers are not required to tell us what their injuries are or what treatment they received. It is their medical information and they it is an optional optional thing for them to include in their blue team. And some injuries develop as time goes on. Uh so for example, an officer that uses a takedown and during that takedown feels a twinge in their knee. Um at the time that they finish their report in their blue team, they may mark it as a complaint of pain, but maybe a few days later the pain continues, it escalates, they go to the doctor, they find out they tore something. That internal injury is not going to be represented unless they come back and they want it documented in the blue team. Uh, nonetheless, we had a

43:44 very slight decrease in the number of officers who were injured as a result of using force. Um, and I will say that we did not have any serious injuries or deaths related to officers using force. Moving on to uh 2023 recommendations. So, this slide covers followup from our last year's recommendation section. Recommendation one revolved around deescalation in relationship to uses and shows of force. In 2024, our blue team system added a data entry option for officers to include what types of deescalation they attempted during these situations. Uh it was not a mandatory thing for them to uh enter. Uh but officers included it about 60% of the

44:29 time. Moving forward, this has been made mandatory. So officers are now required to include it. Um however given that force situations are dynamic and vary from situation to situation uh we recognize that it is not always safe prudent and feasible for officers to use deescalation. So that is an option for them to have in there. Uh so appendix two of the report has a basic overview of some of that deescalation data that we got from last from last year. Um but in looking at these numbers we have developed some additional questions about how deescalation plays into either the use of force or the lack of use of force. Uh these near miss force events are very hard to track. These are events where force would have

45:15 been used if deescalation was not used as effectively. Um they're very very difficult to track and very subjective. Um nonetheless we have some additional follow-up that we'd like to do regarding this and I'm going to talk about it on the next slide. Uh so recommendation two revolved around the review of shows of force and low-level uses of force. Over half of our force events last year were either shows of force or low-level uses of force like control holds. Uh these events that are deemed within policy that don't result in a complaint and don't result in injury are reviewed at the sergeant level still, but then they are forwarded directly to professional standards for the second level review. Uh this allows our lieutenants and upper level command staff to focus on incidents that either result in injury or result in a complaint or are found to

46:01 not be within policy. Recommendation three revolved around a very simple data collection element. We've basically simplified the use of force entry process to make it more efficient both on the front end, on the officer side and on the back end, my side. It really has no effect on what's presented in the report or how we count anything. Moving on to this year's analyses and recommendations. Uh recommendation one, we noticed that there were more force applications used during roughly the same number of force events. Uh so this goes back to what Potter was talking about several slides ago about how there could be one, two, three, four different applications of force within one event. Uh so we would

46:46 look like to look into this to see if there are any correlations between this increase in um applications, the injuries sustained as a result of force and the techniques that we covered during our training. So if we train a control process that involves a push, a takedown, and a series of control holds, that may involve more force applications than we've previously used during similar circumstances. But that whole process may end up resulting in fewer injuries um and instances that don't escalate to um needing strikes or taser discharges or any of the other higher level force options that our officers are able to use. Recommendation two revolves around the resistance types that you'll find on

47:31 page seven of the report. We do pay attention to this data element when analyzing force, but we did realize that we haven't had formal definitions on these options and the officer's selections uh what they're choosing at Blue Team might not be reflective of exactly what we're thinking um and what those definitions are. Uh so we're fine-tuning that list and developing clear definitions for those which we're going to train our officers on. And then moving forward, we'll have hopefully have better data to look at. And our goal with this is to say, well, if officers are encountering fleeing suspects a lot, what kinds of tools and training points can we incorporate um or adopt to help in those scenarios? Our

48:17 third and final recommendation uh is what is ties back into the deescalation recommendation from last year. Uh we'd like to dive into that more and look at scenarios where deescalation was used successfully to either affect an arrest, take someone on a police officer hold um or just resolve a situation without using force. Um, we have no doubt that officers are out there using deescalation on a daily basis on pretty much every call. But like I mentioned, near misses where those deescalation tactics work and we don't have to use force are very hard to track. Um, but if we can, for example, look at um all armed subject calls uh that didn't result in force, we may be able to find

49:02 tools or elements or trends that we can implement elsewhere. That is all I have. That's going to conclude our presentation. I'd like to thank you all again for this opportunity to give you the pres our presentation and we welcome any questions, comments or suggestions for next year. Councelor Stone. Beautiful. I love it. Thank you. I I remember this report from last year and and even though I wasn't on council yet and it's really encouraging to see the the numbers change and all continue to improve service. So, thank you guys for what you're doing. Um kind of a two-part question and I don't actually need an answer on this but just just for you for your consideration and question. Um, Cahoot's service level might change and so I'm just curious what do you expect the burden to be on the officers? Are

49:49 you expecting an increased burden for deescalation on the officers? And so what are um some of the things you are thinking about as far as either tracking that or or uh equipping your team even more so? And then I had this other thought which was what kind of community members would you want to engage to assist with deescalation because I know there's a number of people that are not comfortable with deescalation but there's a number of people that are and um I just cons just open openly asking the question are there community members that should could be involved with the deescalation process. So that's all. Thank you. I could speak to that if you want. I mean, I think it's abs we're absolutely worried about losing cahoots at whatever extent we lose it. I think it's kind of a a something that's it's

50:35 happening and we don't really have a lot of control of it and we're definitely concerned about it. I also think that the back to our trainings, the CIT training, that's kind of what um along the lines of what Cahoots does and we're going to continue to train on that and hopefully give our officers the tools to do similar things, you know, that that Cahoots does. um the community member one. I'll have to think on that. That's a it's an interesting question and but it's a it's a good suggestion. We'll think on it. Thank you, Council Rley. Thank you so much um for this report and I am appreciating the depth and the nuance. Every year it's just getting more nuanced and we're leaning into the

51:20 data more and I really appreciate that. Um, I just particularly wanted to call out the addition of some of those nuances like non-binary, which is something I asked for and I really appreciate. So, thank you. Um, instead of just complaining, I want to thank you for doing that and I think it's important to do that. And then I I also really like and I think you were touching on it a little bit at the end of now that we're gathering this data and seeing what's happening of trying to figure out who and what is going well and like you said it's really hard to track but I love that we're starting to look there. Um because by leaning into all of that training I think it's really helped to give people more tools and I know we have officers that are doing better and doing well that other folks

52:05 could learn from. So, I really appreciate that. Now, we're like, okay, let's let's look at what's going well and how do we start to replicate that out. So, thank you. Thank you for continuing to stay focused on this. This is something that is very important to me and every every little bit of improvement we make, I think, improves um the way people feel about living in Springfield. So, thank you. Thank you, Council Blackwell. Yes. Thank you for this very thorough report. every time uh it comes out of it makes me think of the day that I got sworn in on council because it was my very first meeting that I went into and uh so this is my third time seeing this and I really apprec appreciate it. I know that um each year it's gotten better and more and more fine-tuned and it will continue to do so as you collect the data and information. Something else I think

52:51 about when I read through it though is um all the possible situations that the officers can find themselves in on a daily basis and the um the decision making that they're doing also on a daily basis and some of it split-second decision and just that seeing that the numbers have really stayed so low even though the call volume has increased really speaks a lot I think to the leadership and the officers themselves and just uh the culture of the department and I really appreciate that. Thank you. Thank you. Thank you for coming for the with this report. Um I remember the first one, right? It was a pie pie chart on a sheet, right? And you know, um I always want to remind folks about like we as a

53:37 community and as a department, uh you guys approach this with a very curious mindset and very open-minded and frankly a little constructively dissatisfied. And every year I see it continue to evolve. And I think that is really helpful. And what I'm starting to hear is the data is cleaned up, which I really stuck out to me is you're starting to ask the second and third level questions, right? What corresponds to time? How does cahoots roll into it? You know, and that that really spoke to me. Um, the two questions I did have is on on page eight, you had a you had a chart that showed sort of perceived weapons versus actual weapons. And I wanted to make sure I read that one right. So like if I used

54:23 the firearms as an example, there like we're only perceiving the what we're only getting it right 50% of the time. Is that the way to think about that? It's kind of what the officers thought at the beginning. So, it may be that they had uh something that looked like a weapon or something. But yeah, that's their perception and then what actually turned out to be. That's correct. Yeah. Yes, that's correct. Okay. And I think this is more of a regional question, right? I know that data especially around use of forces, right? Every department uses its own standards and it's very hard to compare us because of sort of size, how we measure it. Different departments have different services. Is there any discussion that's going on uh regionally about just how to

55:08 how to think about the data standard around how how do we match count use of force? Um, I mean, I'll let Lily speak to if she talks to any other analysts, but I know that like in designing kind of how we report on it and stuff, we do look at other agencies and what they do report. Obviously, we want to make sure we're industry standards and meeting that, but one of the things that we did note is that a lot of agencies don't report on like control holds and shows of force and we chose to do that because it tells a story, right? It tells a story that a lot of times shows of force are very effective. So, we're constantly looking at other agencies, but to my knowledge, there's no regional like group looking at like kind of unifying how force is reported. I think that'd be good. I think that it'

55:53 be a something for all the agencies to be on the same page so we could look at the numbers the same across the board and and it's not and by by no means am I arguing that we need to have a regional standard at this point but I think just having that cup of coffee and conversation around how do you even like this is a really tough problem and you know when we talk about getting to the second and third level questions right more smart you know brains always helps it for sure um and the other thing I vaguely remember from a previous here is the injury report corresponded to use of for like that you had broken it down by actual uses and it didn't seem like it was there this year like you grouped them right but I and I may be thinking of the 2023 report where you sort of said hey if the officer reported you

56:40 know a control hold there were five injuries related to a control hold. Yes. And um that definitely was something that was included in previous reports. Um but just kind of from internal conversation, it seemed like a confusing item for some people and so we it's definitely something that we can provide. Um but it it seems like especially since uh so many different force types are used on a single event when we were reporting that um you know a control hold resulted in um like a a broken arm or something that was kind of confusing I think for some and there's definitely an explanation for it and we are able to explain it um but I think we left it out just to kind of

57:26 um not like I guess um it was difficult simplify it. It was like hard to say that this one this one application caused something. Some are very clear, some are not and so it was hard to make sure that that data was good. I think that is a solid call to continue to simplify the data as it becomes more rich. Um, I think the thing that stuck out for me, and as long as looking at it, you know, internally, I'm 100% okay with that, is there were certain uses of force that really seemed like they corresponded to a high incident of injury. And as long as you guys are looking at that depth, you know, like there were a couple and I I it was a year ago. I don't remember what they were, but they really stuck out to

58:11 me as something where it's like, okay, not only are we using it, but you know, it's more likely that people got hurt. For sure. Yeah. And that is why I did want to discuss like when we got to the subject injuries is that takedowns resulted in fewer because that was something that we had looked at internally and noticed that um after our training our injuries associated with takedowns did end up decreasing. So yeah and lastly I just want to compliment you on just the quality of the report. I like that we have a broad definition and we put as much data into this as as possible. I mean it I think it tell gives us more options and tell us tells us more stories. Um, thank you so much for coming. We really appreciate it. I think that was it for questions. Thank you. Thank you. Thank you all. And then I'm going to adjourn the work

58:56 session. We are going to stay on this link because we are going to the JEO next. I'm going to call the regular session of the Springfield City Council to order with roll call. Mayor Van Gordon here. Councelor Weber here. Councelor Mo here. Councelor Rodley here. Councelor Blackwell here. Councelor Doyle here. And councelor Stout here. Thank you. I'd like to open the Lane County Board of Commissioners regular session and call for roll call for the commissioners. Uh do we have commissioner trader on board? Present. Commissioner Buck here. Vice Chair Sineiga here. And Commissioner Far is absent excused tonight. Thank you.

59:41 Tonight we are holding a public hearing on the matters of adopting amendments to the Springfield Development Code for text amendments to the campus industrial district in the definition sections. The Springfield City Council is meeting jointly the Lane County Board of Commissioners because of county commissioners because these items require joint adoption. My script says next you're going to do the pledge of allegiance. What script do you have, mayor? Uh I have one uh where you calling for the disclosure of any Okay, there you go. So you skipped that. All right, good. Yeah, we're going to call for disclosure of any commissioner abstensions due to conflicts of interest or biases and we'll call for the board's qualifications to hear the matter. Do we have any qualifications or discussions

1:00:27 that need to happen? I'll call a roll call. Commissioner Triger. Uh none to declare. Thank you. Commissioner Buck, can I ask exactly what kind of disclosures would be substantial here? In the past, generally things having to do with land use, uh, in joint com uh, council meetings with city of Springfield, we disclose some real estate. Um, and I'm wanting to know if that's uh, the similar situation in this regard. U, this is Rob at County Council. will chime in. I think that would be the safest mode even though I think this is a legislative action. Um you know I I get concerned about um a failure to disclose ethical issues. So um if you

1:01:14 have any disclosure there um I'd urge you to make it just to be safe even though this is a legislative matter. Okay. So just to be safe I'll make sure make sure uh I disclose that I do hold real estate in the city of Springfield. I don't think that's a conflict of interest in this case, but um just to declare that upfront. Otherwise, no other disclosures. Thank you. Great. Thank you, Commissioner Buck. Vice Chair, I have none. And the chair, Commissioner Leval, I own commercial property in downtown Springfield and own a development company called Msaka Properties. I have a potential conflict, but none to declare other than that.

1:02:01 As we begin our meeting tonight, there's a designated time for public testimony for the public hearing. If you are attending in person, please complete the request to speak card located at the entrance of the city council chambers and give to the city recorder. If you are joining us online with a tablet, smartphone, or computer and wish to speak during the public hearing, please use the raise hand feature in Zoom. The order of public testimony is as follows. anyone in the city council chambers and then anyone who has raised their virtual hand. I'm going to open the public hearing on an ordinance amending sections 3.2.400 and 6.1.10 of the Springfield Development Code, adopting a savings clause and a separability clause and providing an

1:02:46 effective date. This is a second reading and public hearing on ordinance 25-03 in the matter of amending lane code 10.600-5. 600-15 to co-opt amendments to the Springfield Development Code Campus Industrial District sections 3.2.400 and 6.1.110 and adopting a savings and severability clause and providing an effective date. I hereby open the public hearing. All right. Now, we're at to the part where we're going to ask the city council to declare any potential or actual conflicts of interest. I just want to give a reminder that an potential conflict of interest in this case is one where you or your family member, household members, um, or a

1:03:31 business associate with one of you could financially benefit or avoid a detriment by these code amendments. These code amendments only apply in the campus industrial zoning district. Um, and so the council is not considering anything that would affect residential zoning, um, community commercial or other zones outside of the campus industrial district. All right. Thank you. We'll start then down with councelor Blackwell. Uh, no potential or actual conflicts of interest. No potential or actual conflict of interest. With an abundance of caution, I'm going to declare a potential conflict of interest as a property owner in the gateway area. Uh, no potential or actual conflicts of interest. No potential or actual conflicts of interest.

1:04:16 I have no potential or actual conflict of interest. No potential or actual conflicts of interest. Um, please have the staff report. Thank you, Mr. Mayor, Council, Commissioners. Uh, first I'd just like to say this was a bit of a a bumpy ride last week getting this to this point. So, I wanted to thank the county staff and particularly um our city manager and city manager's office and Allison for helping to get us to this point. So, I apologize for uh making a bit of a rough ride on everyone and the applicant as well. So, um without further ado, I'm just going to have a um PowerPoint brought up. So, the requested code

1:05:01 amendments are actually being initiated by a property owner, uh which is a little bit unusual with all the um state mandates and staff presented code amendments that uh council's been seeing over the last couple years actually. And this area of north, we call it the north gateway of Springfield. Uh that has the purple stippled pattern is the extent of the current community uh campus industrial zoning. It is not completely built out and arguably not completely buildable. uh with portions of this area uh being within the mapped flood hazard area of the Mackenzie River. Early colonizers of the campus industrial district included Sony Disc

1:05:48 Manufacturing, Semantic, Royal Caribbean. Unfortunately, all these businesses have since departed and the semantic facility is now occupied by uh Pacific Source Pacific Source Health Plans. The former Sony manufacturing facility is now the Riverbendics at Peace Health Labs. And there has been an evolution toward medical services and medical related industries in this area. Notably, these are target industries uh for the city of Springfield. There are two existing business parks within the campus industrial district. I'll just fast advance the slide slide. Sorry. Uh this

1:06:35 includes the McKenzie Gateway business park which is on the western border and the Haw Financial Group business park which is the applicant this evening. There was a third business park approved in this area. uh back in I believe it was 2007 early in my career with the city of Springfield. That was the Liberty Professional Center and Liberty Bank was seeking to build its headquarters there as well as four lots that were to be for other tenants on the site. Um post 2008 economic recession, Liberty uh Financial Group uh folded. The area remained vacant for about 15 years.

1:07:22 stolen the stolen my microphone. The Latter Day Saints Temple um has now initiated construction. So, the requested text amendments to the development code are specific to business parks. They're specific to the needs of the applicant in seeking to fill tenency space within their building. The argument of the applicant is that the existing code provisions are too limiting in the types of um office use that can be um accommodated within the business park. They're looking to expand upon the uses of offices that uh generally serve the public uh which could include local,

1:08:07 state, or even federal agencies such as the IRS or Oregon Department of Administrative Services. Not necessarily generating a lot of uh pedestrian traffic or customer traffic, but they do serve the public. The other um aspect that the applicant is looking to add to the business park provisions is medical clinics. Medical office space is seen as a a priority and an opportunity uh with proximity to the Sacred Heart Medical Center which is just you know literally blocks away. Um there is a robust transportation system in this area. There's bus rapid transit. We have uh a fully developed road system and the applicant is seeing this as the best

1:08:52 avenue forward to get additional tenants into their space. Um post recession, post pandemic, the specific requirements and need for office space for um c like for corporate headquarters and other types of traditional office users has waned. And so they're looking to try to uh basically fill the building. Um, and this is the way that they're um seeking to uh to make those expanded uses allowable within the campus industrial district. What this proposed code amendment is not is facilitating hospitals. It is not applicable to anything but business parks and there

1:09:37 are currently only two. Should another business park in the future uh come forward for development, if there are code amendments that are incorporated into the campus industrial district, that business park would be able to take advantage um of the expanded code opportunities and enhanced tenency opportunities as well. The applicant has submitted a transportation analysis um that you have in your packet. Um it looks at the reasonable most traffic generative use that could be created on the site under the um proposed development code text amendments and found that it does not have any um appreciable impact or sign significant effect on the local

1:10:23 transportation system or key intersections. Uh so those are important findings um that you will have in your packet this evening. Aside from that, you have uh testimony that was submitted previously. Um testimony that was submitted also today uh that questions the uh the applicants uh proposed text amendments. It questions whether the analysis for facilities and services and also transportation have been adequate. Staff would be happy to answer these questions. Um but the applicant also has key and important um points to make as well. So, they will be providing um I guess more detailed and specific comments to this development code text amendment proposal and I'd be happy to

1:11:09 answer any questions if you have them. Are there any questions? Councelor Dor, thank you. Um, so first off, there's a there was a lot to go through on this and we got it on Thursday evening and it was Easter weekend and I got a call saying, "Hey, have you looked at the stuff?" And so I had a very little time to go through so much. And then we even today on my thing, I've got a 18page um document and then another nine-page document. So I'm kind of uncomfortable with with doing anything with this um tonight. just just to to bring that up front. But um are there any regulations involved in these changes? I didn't see

1:11:54 any on the um the business park that have anything to do with like the hours of operation. Are do they allow like a business to run any time of day or night during those or is that something that would be regulated in these new changes? Because I didn't I didn't see anything about that. So maybe that's already covered. My recollection is that the only limitations apply to medical clinics and medical facilities. Um, and that would not pertain to any other operations. So, um, I it would be my understanding and expectation that there probably are some 24-hour operations in the campus industrial district overall. Um, FedEx as an example is there. Um, Pacific Source has a, you know, they have live people to answer the phone. So, I don't know. I mean they have I guess traditional business hours but Peace Health Labs um it's reasonable to

1:12:42 um expect that there may be some 247 operations of some sort. Um but the intent is to capture them entirely inside a building and not have any sort of outward uh conspicuous noise or evidence of the activity. Uh and so it's it's sort of self-regulating by the application of the city's development code and the type of activities that are allowable in that district. And so the um the applicant has specified in their proposed code amendments that if there are like uh medical clinics or medical facilities, they're not going to be urgent care. They're not going to be emergency care whether there be ambulances responding. It would be the more traditional physicians offices, chiropractic, uh there may be specialty

1:13:27 types of medical professions that would potentially locate there. Uh it I guess it remains to be seen what might locate there because the opportunity is not yet provided uh for them to locate. So it depends on the market demand. Okay. And then is it difficult to create a business park if somebody wanted to come in and buy property in that campus industrial? Is it a is it a particular um like like the other predecessors um they would have to go through I guess at a minimum a site plan review we would expect it would be of you know more than 50,000 square foot type of a of a proposition so more than an acre uh which would trigger site plan reviews which is a a discretionary uh process uh subject to public notification and someone would have to come in with plans to explain exactly how the you know

1:14:12 their transportation demand is going to be met, how this utilities are going to be provided and all the different services uh the nature of their operations and the characteristics and how it fits in with the development code provisions um either existing or proposed. Okay. So a business park could come in today um pre-code amendments and also um you know seek approval based on the you know the type of operations that they're proposing. No one has come in uh since 2008 uh for for a a business park. Okay. And in 2022 when there were some changes made to the SDC, which always seems like system development charges to me, but Springfield development code. Um it it appears that there wasn't any changes to the business park um designation. Is that was that

1:14:58 intentional or was that maybe an oversight? Because it made me it led me to believe that maybe they wanted it to stay the way it was. Um I guess it there was no there was no incentive. uh there was no reason at that time to make those changes um because it had I guess fairly narrow application and it wasn't until the applicant came forward to indicate that there was a problem and that they were seeking um some type of recourse in order to um allow their building to remain full and viable. Um and that's what the reason for the code amendments and they did go initially with a proposal to reszone the site um to a general commercial um which um as some of the respondents have noted is becoming more of a you know there's a perception it's becoming more general commercial that would open a can of

1:15:44 worms um you know literally uh to zone a site that's embedded within the existing campus industrial zoning general commercial because anything that's allowable in community commercial zoning which can include used car lots or convenience stores or you know fuel stations all that sort of thing um could be potentially allowable on the site by the zoning. So that was not something um an avenue that staff felt would be viable in this case. So, a surgical approach to specific to this type of facility, this type of existing building or business park on on a site. Um, what can be looked at as allowing for expanded range of tenencies and operations within the building to keep it viable and that's what the applicant is proposing. Okay. Yeah, I I can

1:16:31 completely understand and see the logic and why they want to do that. I just feel like I there's just so much and that we got such a short amount of time. I'm that's my only concern with this. So, I appreciate it, Andy. Thank you. And I guess um I guess crystal balling here. I don't think there's any reason to expect that anything's going to be concluded tonight. In fact, it's reasonable to expect that this um would be concluded at a future date. Um so there's additional time for council because there is testimony. It was just submitted today. Staff and the applicant have the opportunity to rebut that. They have not seen it and have an opportunity. So um this there's no um rush um to get this concluded this evening. So thank you. you. Commissioner Trigger, please. You have your hand up. Thank you, chair. Thank you, everyone. Good evening. Uh,

1:17:16 perfect segue from that last comment from staff. I have not had a chance to read the testimony. It came in too late in the day today for me to have a chance to do so. But I see, if I'm not mistaken, your planning commission recommended approval. Is that right? And then the question is, if I read that correctly in the packet, was there anything substantive offered in the testimony? um that might um change a recommendation. Is there anything that your planning commission may have considered that the testimony um provided counter to what they uh what they applied in making that recommendation? Um commissioner, I believe that the planning commission heard similar arguments to what are being offered to

1:18:01 council and commission tonight, commissioners tonight. Um and in fact the hearing was held over um uh and continued multiple meetings and it came to the point where the planning commission felt that they had to come up with a final recommendation and not have a I guess a perpetual um revisitation of the amendments that the applicant made. Um the applicant did point out that there was there was one proposal. Um they made numerous amendments to that proposal um to accommodate the testimony was provided generally in opposition to it. Um however it was pointed out that there were not competing proposals. It was one proposal. Um and so again, what

1:18:46 you have before you is the recommended um development code text amendments as presented by the applicant as reviewed and as amended subsequently um and then approved for presentation to the city council and the board of commissioners uh for consideration. Um that does not mean there could not be further amendments. Um but that was a moment in time decision that um had the applicant had gone um to great lengths to accommodate the the arguments without essentially um undermining their own opportunities at the same time uh for their for their business park. Great. Thank you very much. Thank you chair. That's all I have. Thank you mayor. I think we are ready for the

1:19:32 Oh, so I've got a comment. Chair always has to go left, so I have to keep my hand raised. Yeah. I'd like to ask a couple things, Randy. I mean, or Andy, I mean, as as a business owner and someone who's trying to fill their spaces, I can certainly relate to that as the constituents that I represent that have come to me and asked me some of these questions. You know, market conditions and vacant space or do a lot of other things rather than just zoning. They're due to economic things, political stances, current markets, interest rates, all the other things that are there. But I want to make sure that when we're using these terminologies of specifically uh business parks and campus industrials that the two don't mutually exclude or include something that's not intentional. Because as you know, most of these folks that brought into this uh vision of this campus industrial complex did so with millions of dollars of their own money in their business and located there for reasons

1:20:17 that they get value from. And I want to make sure that the constituents that I represent in the future are not possibly losing some of that value that they bought into by allowing some of this zone. Now, I personally went over to the building today, the Haw Complex, and walked around there and toured that. And as you know, as probably most people in the public don't know, there was a restaurant in there for many, many years that was Willies. It was a destination point. And that restaurant's probably four or 5,000 square feet that's now vacant and out of there. And that's the space they're trying to fill with clinic type operations. So, uh, what what my constituents are concerned about is if this is allowed in there, does that also lead the way or make a way for the campus industrial parks to allow the same sorts of uses that they may not have bought into when that vision

1:21:02 started to allow them to move there? Do you understand that long question? I do. And um, I guess I'd point out that some of those um, uses are already allowable um um, as secondary uses. Correct. So in this case um it would be again limited to business parks. So it it would have to either have originated or be converted to a business park some type of a development and and current as I mentioned there's currently only two. It does not preclude there from being another one but it just seems the economic the type of model of a multi-tenant um kind of lease space business park um has is just not in the in the foreground right now. it appears. Um however um it's an opportunity that would be

1:21:48 afforded a development down the road um should it exist. And I think that the the specificity of the types of uses and the kind of range of uses and their um listed as like a secondary use um in in a business park precludes the types of uses that may be of concern to some of the campus industrial users about other types of facilities. um which would require a heavier lift. Um I'll use the lifepoint hospital as an example. Um it type of operations and characteristics did not allow for it to go into campus industrial zoning either under the existing conditions or proposed conditions with the business park. Um that was a comprehensive plan amendment and zone change of 5 acres of vacant

1:22:34 peace property and the hospital be under construction at uh game farm road and Maple Island Road. Um and that was a medical services zoning and that that was done through an extensive um public process at the planning commission and the city council. Um the types of facilities that the respondents tonight have provided testimony about um would have to go through I guess a similar type of situation. And so that is completely different than what is being discussed this evening which is a fairly narrow focus on business parks and um and I guess an existing building and that's why that's that's deliberate on the part of the applicant. Okay, great. But specifically to that narrow focus, let me just narrow focus one more question if I may. Sure. um on your

1:23:20 specific changes to business spark when you go into uh item or excuse me paragraph J1 item D when it specifies about uh the uses of clinics and non and urgent urgent care centers and outpatient services is there uh is there limitation to hours within those things or are those hours that can operate up to 23 hours or is there a specific hour of limitation that those are going to be limited to because it's kind of ambiguous in that particular comment and I Yes, I I'd have to put defer to the applicant on that because I know that there was some examination about what the normal medical the operating hours were of kind of medical professionals and in the absence of urgent emergency care that tends to shorten the hours significantly. Um so um I guess I'll use

1:24:06 my wife works at a medical clinic as an example and it's a 9-5 type of operation. In fact, it's a little bit shorter than that because they condense all of the patient visits in a you know fairly short amount of time. Um there's nothing to suggest that this is going to become um you know a major medical facility, but it's an opportunity site where there could be a a practitioner um that would have business hours um where for example a dermatologist or a chiropractor or someone would have I guess a a narrow operating hour range Monday through Friday business hours when people would come to see them. Um, that's typically the type of medical practitioner that would be, you know, located in kind of a a setting around the Sacred Heart Medical Center. Um, and

1:24:51 again, without the urgent care, it's not going to be walk-in traffic um type of thing. That's that was deliberate on the part of the applicant is to not make it a um storefront type operation. Right. Well, I appreciate that because I I heard nothing good happens after midnight and I don't intend to go see a dentist after midnight. So, I appreciate that very much. Go ahead, Mayor. Thank you. All right. Thank you, Commissioner. Um, I believe we're ready to hear from the applicant. And as a reminder, could you uh state your names and address for the record? My name is Andre Phelps. I'm with Andre Phelps Law, 375 West 4th Avenue, Sweet 204 Eugene, Oregon. I'm here representing Haw International and I'm

1:25:37 here with Terresa Bisho. Yes, I'm Teresa Bisho with Bisho Consulting. Uh thank you um commissioners and counselors. Um so I think that Andy's done a wonderful job tonight and I think both Lane County staff has done a great job also in their reports. So I think mostly we can rely on on that that's in your packet. I know it's a lot to read. So um and this is a process that has has had a few iterations but so mostly tonight I think what I'm hearing I would like to respond to some of the questions. So um this idea about the limiting hours I mean we've really tried to consider that issue and it and one iteration we did have limited hours but that really

1:26:23 wasn't something that can you know if you put in a clinic and it's um open an hour late then it gets closed down. How does that work? This sort of thing. So it didn't really work um with staff. So So what we've done is sort of try and address that with this idea of inpatient versus outpatient. And um inpatient is something where people have stays where they stay the night. They have a bed, they're in a room for a long period of time. So um now maybe technically it could be open um in the middle of the night, but um you can't have urgent care as Andy mentioned. You can't have these emergency facilities. there's no ambulance coming in and so really it sort of limits that this the idea is really just to allow clinics and one

1:27:09 thing that I don't think has been mentioned is that you know to the east you have riverbend and all these medical services that are in that area but you also have them to the west in the commercial zone so you have eye doctors you have that kind of thing so it's really just it's coming right it's coming into this area so what we've tried to do is sort of really limit that avail availability but still allow it because if not you're going to see more of these medical zone uh reszones that are coming in because that's really what the need is. So I think uh again um this is not sight specific. We know that this is really to benefit uh the haw building, but it also can benefit the entire area because as

1:27:55 you'll see in the U materials that even though there's been this substantial infrastructure improvements and investment in this area, you still have um from the Springfield staff report that about 45% of the overall campus industrial acreage is vacant or underdeveloped. So that's a really um really important piece of this that this is just trying to sort of keep step with the times right to move with um to move with what's really happening on the ground there. So um but we also want to say that this is this proposal as you heard it does open up um well it clarifies basically that the uses can be open to the public and that just in

1:28:40 business parks that allows educational facilities, government offices and some medical limited medical uses. Um, but it still continues to prohibit the big box retail uses, the autodependent uses, storage units, and it still continues the secondary uses of uh restaurants, cafes, and retail, which is what the HA um building was um approved for. And then you still have all the industrial uses. It doesn't touch any of the industrial uses. So um and it still maintains the characters of the CI district of um enhanced landscapes, large open spaces and pedestrian amenities. So the look and the feel of it still remains the same. Um what it

1:29:25 doesn't do is uh it the this all the um as I just said that the the standard still exists. So all of the landscaping, the maximum building heights, uh the minimum setbacks, those are all still the same. Um but it does not convert this area to a commercial uh general commercial district. It does not convert it to a medical district. And we were it was really important to us because we we wanted to still make I mean there's for we have been built out as a campus-like site. We have it's it's 7 acres. We have an 81,000 foot building. We have sidewalks. There's a roundabout. That's It's really a nice facility. So really

1:30:10 what this doesn't change that it doesn't have big trucks coming in. It doesn't have, you know, it doesn't have ambulances coming. It's still going to be uh people that are coming there to let's say it is a medical clinic just to get to see a doctor, right? So it still limits that to inpatient use. It still limits it, as we said, to um to no urgent care facilities, no hospitals, and no residential type of facilities like a residential care facility. Um so I think I'll just finish. Was there anything else that we wanted to to add, Teresa? Um no, I think that's okay. Good. Great. So I just want to finish by

1:30:56 recognizing staff support. This has been a multimonth process. we've been going down and um it's been really it's and we just urge you to adopt these code amendments as the city of uh planning commission has proposed. Thank you. Thank you. Uh the next code I have is Michael Chelardi. Go through all of them and then we'll ch Hey, good evening, mayor, counselors, commissioners. Uh, for the record, my name is Mike Gellardi. I'm legal counsel

1:31:42 for Richardson Sports. Uh, for the record, my law firm's address is 4710 Village Plaza Loop, Sweet 165 in Eugene. Um, and you know, as as you heard, we did submit a package of information this afternoon as and Grgroup did as well. We didn't intend to submit that at the last minute. Um, as we were under the impression that this hearing was going to be postponed until Friday, we found out that it was going forward. So, we scrambled a little bit together. So, I apologize that you're getting all this stuff at the last minute. And I want to try to go through it as efficiently as I can. Looks looks like I'm on the clock here. Um I had a map there. It's it's

1:32:28 exhibit A to uh our our materials that shows really how the medical uses are how the zone is trending towards a a medical dominant zone. Um there are things that have already happened there. There are things that are in process there. And you know, this proposal would further open the doors to medical uses. Um, the city and the county um have made over 30 years of consistent planning decisions that say flatly, explicitly that this zone is primarily a light industrial zone. And given everything that has happened, is currently happening, and and would be allowed under these new rules, it would become a majority medical zone. it's just flatly inconsistent with the the comprehensive

1:33:15 plans. Um say a little bit about what's being proposed. What what uh the proposal that's on the table does is it redefineses a business park. You've heard well it's only limited to business parks. Well, business park is being redefined. So any single office, any single clinic, any single educational facility becomes a business park. And so not only are all those uses allowed, but they also the property is allowed to have secondary uses like retail establishments, like restaurants, like um daycare facilities. And the city just hasn't planned for that. The city hasn't done the public facilities planning for that for you know turning this into from

1:34:00 a sort of private manufacturing employmentbased zone to a public use zone. The city hasn't planned for police, hasn't planned for sanitation, hasn't planned for traffic. The only traffic study that's been done is specific to the Haw property. It's not about the traffic that would be generated throughout the neighborhood from these changes. And that's what's required by state law. So, the fact is is that the proposals on the table just doesn't meet state law. We've proposed a what we think is a compromise. Part of that compromise is hours of operation on clinics and limiting clinics to secondary uses and not primary uses to today. Haw hasn't been willing to agree to that. They want to be primarily a medical facility. We don't think it's correct. Thank you.

1:34:46 Thank you. That is the last card that I have. Do we have anybody who's raised their hand online? We appear to have no hands online. Okay. And if needed, does the staff have any response from the testimony? That's okay. We I will pause. Okay. Uh does the applicant wish any response? The applicants conferring to again my name is Teresa Bisho. Um, regarding the difference between a

1:35:32 primary and secondary use, imagine you're doing a 5,000 square foot uh uh physical therapy office. Are you going to sign a five-year lease that will be null and void if a different tenant in the building vacates? With a secondary use, you can't go it alone. You have to have a partner. That's a primary use. So, that's one of the inherent flaws with treating any use as secondary. It's dependent on there being an existing primary use that's operating. So, we strongly encourage you to retain the or support the planning commission's recommendation that clinics be allowed

1:36:19 restricted to um those that don't provide overnight stay um and as primary use. Then the real estate transaction can be for that tenant um as a primary tenant. It doesn't mean that um you can't still have pime, you know, secondary uses or even accessory uses like a parking lot that's shared among the tenants is considered an accessory use. Um but anyway, that that's all they wanted to speak to the difference between a secondary and primary and the risk inherent with any secondary use going into a business park. Um, we just believe that it's very important that

1:37:06 the list of uses that are considered primary are expanded to enhance the vitality of these business parks. I just want to take one moment too on something a little bit minor. Um, this idea that this is a private um priv that these shall be privately owned and no public use. So this light industrial uses do have some public use allowed in them. So um if you read the code you'll see that that's the case. So when we say clarify that the public um can come to this area. It's because for business parks it's a little bit um it's a little bit vague. So that's this is only just clarifying that. We're not trying to um change that. and and

1:37:52 um I think the other thing about the the hours is that this being an industrial uh area uh they're they're open all hours of the night. So it's not as if this area just shuts down and nobody's there. So even if you have clinics that are open later in the day, it won't be just this one or two uh buildings that are bringing in people from outside at that time. So thank you very much. Thank you. All right. So, this is the time for the council and board to ask clarifying questions of staff, the applicant or persons who have testified. Is there something that the council or board would like more information about or any questions before we close our hearing?

1:38:37 And before we do that, um, Andy, it sounds like you did not have a chance to read the test, the documents that we had that came in later this afternoon. I did have a chance to read them. Um, I believe that I I would I would observe that there was some um extraneous materials, some unrelated um materials that were as included as exhibits um that were related to um a potential behavioral health clinic or hospital um another type of facility stabilization center which is not anything to do with this application um but it was appended to one of the submitts. So, I just want to point out and clarify that that is

1:39:23 not part of the discussion this evening. Um, so I do not see anything new or I guess illuminating uh from the the respondents testimony this evening or what was submitted earlier today. Um however, in light of the um commissioners and counselors perhaps not having opportunity to review everything, um certainly there's no expectation that maybe you could look at um I guess putting off deliberations to a different meeting uh to allow for additional testimony and rebuttal by the applicant. Christina, I I did note that there wasn't a request to continue the hearing from one of the members of the public, but there was a communication

1:40:08 that there was an on-ag again off-again message. Um, and so if the council and commission want to continue the public hearing to May 5th, that would also give you an opportunity to ask questions um of people who have testified this evening um at a time when you've had an opportunity to review the materials. Um, so that would be an option. And if you do that, then that would sort of end the proceedings tonight and you could come back and ask those questions on May 5th. Okay. And would the hearing have to still stay open if we're going to ask the applicant and staff to respond to the material that we received? Yes. This Okay. This is legislative, so the applicant doesn't actually have a final right of rebuttal. Um, you can ask questions of the applicant um at a continued hearing. You can also ask

1:40:53 questions of other people that have testified um if they are in the audience of that continued hearing. Okay. Then I'm going to open this up for questions and to kind of see what people want to do if they want to close the hearing or if we want to continue it till the 5th to give us a chance to go through the material to the board. Yes, comm there all I'll just say there also is another option. you could actually close the hearing but still continue the matter for deliberation to decision to May 5th. So there's really kind of a third option but other than that I agree with council but sure yeah I there was some confusion about meeting dates and a lot of information um I'm I I understand Mr. Jard's point,

1:41:41 but I also have a couple of questions that I'd like to uh do a little more research on my own if we were able to keep this open until a time certain May 5th. That would be that would appease me. Great. Thank you, Commissioner Trigger. Thank you, Chair. Uh this question is for council, so thank you for that. So, it seems to me if I'm reading the the digital room, folks want to um have more opportunity to discuss and deliberate before taking any action. The question is, do we keep the public hearing open to allow for more testimony and or conversation about testimony versus close the public hearing but move deliberations. And if we do the latter, we still get to hear from staff and hear their assessment and response to testimony. We just don't get new uh

1:42:27 evidence into the record essentially. We just work with what we've received to date. Is that a correct distinction? In part. Um, so, uh, you'll want to at a minimum leave the record open, continue it to May 5th. Um, or you could leave the hearing open as well to potentially hear from members of the public, which might very well include the applicant. It just depends on whether you want to close the public hearing. It sounds like I'm hearing a pretty broad consensus to kick it over to May 5th. So, the decision is whether or not you close the public hearing. But in either event, you want to leave the public record. You want to leave the record in this matter open. But I also defer to city council if if she's got a different tip. And the record being open allows people to continue to send written testimony. Um

1:43:15 there just isn't presented testimony in real time and that way staff can analyze and respond and we can ask questions. Okay. Thank you. Great. But I'd also defer since this is a joint meeting, I'd defer to city council if she has anything she wants to add or change. the the only clarification being that um is consistent with everything that you said um council um you that the city council and board can't ask questions of the applicant that st so staff would have to be able to answer those questions um and I'm not sure what the nature of those questions are at this point and I'm also not sure if the counselors or commissioners know what questions they might have of the applicant. I think that's a little bit of what I'm hearing. Um, my preference would be to continue the hearing to May 5th rather than have

1:44:01 questions on May 5th for the applicant that then we have to reopen the hearing potentially without even though it's legislative and there's more freedom. That seems uh less clear to me. I agree 100% with that. Okay. I'm looking around for I hear a lot of head nods to keep this thing open until May 5th. Do we need a motion to do that or can we do that by consensus from I don't know what the county is going to do for the city council. I think that you can by consensus state the date and time certain that the hearing is continued to sign too. All right. The Springfield City Council public hearing is continued to May 5th, 2025 at 7 p.m. here at the Springfield City Council chambers. To the board. What's our consensus here to the board? Do we want to make a motion or do we want to tag on the top

1:44:47 of the city and propon propose this May 5th for keeping the public hearing open? Commissioner Buck comment. I ag I agree to to whatever the city wants if we want to keep it open till May 5th. So I I don't have any changes or or any other requests personally. Good. Thank you, Commissioner Trigger. No, I just want to clarify the the mayor um suggested keeping or having another hearing basically, not just keeping the record open, but closing the hearing. Is that right? That's right. Continue the hearing. And so, um my recommendation at this point would be that you mirror that and then you continue the hearing to a

1:45:34 time date certain May 5th and I forget the hour already. And um that my ultimate preference, I know this is odd, but my ultimate preference is to have you actually vote on that. Right. Yeah, we typically do in ordinance use. So I'd be happy uh chair when you're ready with that motion as long as staff can confirm the date uh date and time certain for me. It's May 5th at what time? Uh council 7 p.m. 7 p.m. So same time. So May 5th at 7 p.m. So we get a motion to continue the the hearing in this matter to May 5th at 7 p.m. Stand by just for a second. Vice Chair, you want to weigh in? I agree. Um yeah, let's let's move everything to May 5th. All right,

1:46:19 Commissioner Trigger, you're up. All right. Well then, uh, chair, I move that we, uh, keep the hearing open and reconvene on this matter on May 5th, 2025, uh, 700 p.m. time certain. Do I have a second? I'll second. Sorry, I should I should add ordinance number 25-03 for the record. All right, writing as fast as I can. Good deal. 7 p.m. And so I have a motion made by Commissioner Triger and a second by the vice chair to keep the hearing open for ordinance 25503 for a reconvening of May 5th at 7 p.m. in agreement with Springfield City Council. Does that sound right?

1:47:05 Okay. All those in favor will take the vote. All those in favor signify with an I. I. Motion passes 40 with Commissioner Far absent excused. Thank you very much. Sorry, Chair Level. Just want to confirm that we did get the language in to approve the second reading and continue the hearing and set the third reading. We did not. That's all. So, let's redo that to keep the hearing open and approve the second reading. Jared, are you saying you want me to actually read the motion that was in the back? Yeah. So, so then I Yeah. Then uh a move to um approve the second reading and set a third reading continue the public hearing to uh May 5th, 2025 at a 7 p.m. time certain on ordinance number

1:47:56 25-03. Do I have a second? I'll second. Thank you, Vice Chair. So, it's been moved and seconded to approve the keep the hearing open and approve the second reading for a third reading for ordinance 25503 slated for March 5th, 7 p.m. All any discussion to the motion? Probably not because we didn't have any for the first time. So, let's take the vote. All those in favor signify with an I. I. Motion passes 40 with Commissioner Far absent excused. Thank you very much. We're going to go ahead and adjourn the city council. And we'lljourn the county. I'll adjourn the county as well. You all have a great evening. Thank you for coming. Appreciate it. Thank you, Lane County. All right, everybody. Uh, I'm going to call the regular session of the Springfield City Council to order with roll call. Mayor Van Gordon here.

1:48:41 Councelor Weber here. Councelor Mo here. Councelor Rodley here. Councelor Blackwell here. Councelor Doyle here. And councelor Stout here. Thank you. Please join me in the pledge of allegiance. There are two times designated for public testimony this evening under public hearings and business from the audience. If you're attending in person, please complete the request to speak card located in the front of the city council chambers and turn it into the

1:49:26 city recorder. If you're joining us online with a tablet, smart smartphone or computer and wish to speak during those times, please raise your please use the raise hand feature in Zoom. The order of public testimony is as follows. any person in the council chambers and then anyone who has raised their virtual hands and before they call the first item. I promise it is their earth, you know, Earth Day uh art. Thank you so much for your patience. We had a land use hearing go a little bit longer than expected. So, we really appreciate it. Call the first item, please. Yes. Item number one is Springfield Earth Day Art Competition. Thomas Gray is here for this item. Well, good evening council and good ne good evening everybody. Uh it is time

1:50:13 for our annual uh Earth Day art competition. This is a uh contest that the city of Springfield uh storm water team and the Metropolitan Wastewater Management Commission uh use every year as an opportunity to educate educate uh fourth grade students in Springfield public schools about uh Earth Day and specifically about water uh its value as a natural resource and uh the effect that pollution uh has on water. So our theme this year for the art was our water our future. Uh we received uh participation from uh classes representing about 250 students and uh with staff voting we narrowed that down

1:50:58 to our top 20 semi-finalists. And with the mayor's help we narrowed that down to our top five finalists. And that's who we are going to recognize tonight. Um, unless there are any questions, I'm just gonna go ahead and, uh, begin that since everyone's been so patient. Okay. Uh, for our finalists, when I call your name, you can come down here. We will hand you your art and we'll take a photo with Mayor Van Gordon. Brave pictures. Yes. I'll let you go. Hold the certificates. Okay. In uh fifth place, we have Annabelle Childs.

1:51:58 Yes. Uh parents, if you'd like a photo, you can sneak up and grab one real quick. We will be making these photos available to you as well. So don't feel like you have to take one with your phone. Okay. In fourth place, fourth place we have Aaliyah Gonzalez. Looks like she might not be present tonight. Uh in third place we have Hannah Spencer.

1:53:08 Thank you. one real quick. And in first place, for the first time ever, we had a collaborative piece between Daphne Kurski and Alva Shepard. gorgeous. Okay. And we'll get uh one group photo. And if the council would like to be in this photo, you are welcome to move into the background

1:53:53 here. Thank you to all our finalists and thank you council. I feel more free to say. No, it's me.

1:54:45 You're welcome to stay. Hey, that was my line. We are not going to take it personally if you All right. Next item, please. Mayor, the next item is the consent calendar, and we would like to pull item one, the purchase of radios for police officers, which needs a little more work, and we'll come back to the council at a future date.

1:55:31 I move approval of the consent calendar with item one removed. Second. Could you call the vote, please? Yes. Councelor Weber, yes. Councelor No, yes. Councelor Rodley, yes. Councelor Blackwell, yes. Councelor Doyle, I. And Councelor Stout? Yes. Thank you. Motion passes. Six yeses, zero nos. Next item, please. The next item is public hearings. Um, your first public hearing is a request for street name change Kiev to Kiev Street. And Tom Severs is here for this

1:56:16 item. Good evening, mayor and city councilors. I am Tom Sever, senior planner with the current planning section. Tonight, the council is requested to consider an ordinance to rename Kiev Street in the Uke Village subdivision in West Springfield. Prior to the hearing, staff received written comments from two area residents. Those comments were printed and should be in front of you now. Uh, one moment. I have a couple slides for you.

1:57:06 comment slides did you need? I'm sorry. Uh just the two slides that were submitted in the AIS. It should just be street name change presentation or something to that effect. That is it. Thank you. All right. So, the proposed street to be renamed is outlined in red. Kiev Street is a 60 foot wide urban standard roadway that is approximately 180 ft long and serves three residences. Senior leadership received a consent petition signed by the majority of

1:57:51 property owners on the subject street requesting that the name be changed. Upon conveyance of the petition to the common council through executive agenda review, the planning manager directed staff to prepare a recommendation. All right. Uh the street was originally dedicated in 1978 through the uke village subdivision plat meaning that the street has been in use with the current name for approximately 47 years. The spelling of Kiev Kie V reflects the Russian rooted name which was seen as acceptable through the Soviet era uh which coincided with the time period that the subdivision was platted. In a modern context, it is viewed as an eraser of Ukrainian

1:58:42 identity. The municipal code directs the renaming of streets as there is no approval criteria in the development code. There are naming policies to ensure duplicate names are not generated and that other functional standards may be reviewed. There are also standards at municipal code 3.2483C 2483C that council must consider in their decision. In response, staff found there is little perceived inconvenience to the existing residents as the change from Kiev to Kiev KY is functionally for spelling and pronunciation changes only. The street will remain recognizable to those using it by this modification and spelling. Lastly, public need was identified through the citizen petition calling for renaming of the street due to the modern context of

1:59:28 the socioultural climate in Ukraine and will reflect the correct geographic name of the Ukrainian capital city of Kiev. Because all applicable standards have been satisfied, city staff recommends that the renaming of Kiev to Kiev KY be considered for approval by council. Thank you. And I'm here for any questions. Aren't there any questions before I open the hearing? Right. I'm going to open the public hearing. I've got a lot of cards for this item. Um, so if you want to come up as I call you and say your name and address for the record and then you'll have three minutes. Actually, I'm going to call you two at a time just to make this a little bit easier. We have two spots and then

2:00:14 we can do them in groups of two. Cheryl Kimbo and Linda Gonzalez. Excuse me, Mayor. As they're coming up, I neglected to read the actual ordinance into the record. Mind if I do that real quick before they start? Sure. Excuse me. This is ordinance number one, an ordinance renaming Kiev Kiev Street in the UK Village subdivision to Kiev Kyiv Street as platted and recorded in book 73, pages 98 and 99, flag records of Lane County, Oregon in township 17 south, range three, west of the Meridian. And again, this is a first reading and I will open the public hearing. Come on up.

2:01:06 Okay. So, you're going to push the button down until it turns green. And then we're going to start with Cheryl. And then when we're done with Cheryl, we'll go to Linda. And you state your name and address for the record. And then you'll have three minutes. Perfect. My name is Cheryl Kimbo and I live at 1472 Kiev Street. Um, we are one of three homes that have that Kiev Street address and my husband and I fully approve this change. My name is Linda Gonzalez and I live at 633 Pava Street which is adjacent to uh

2:01:51 Kiev and um I have approved this change. All right, thank you. Thank you. The next two is it's Catherine. Can't quite tell if it's either Katherine or Katrina. Kathy, come on. Sorry about that. And Candace

2:02:44 Okay, I'm new at this. So, my name is Kathy John's maiden name Pashetsko. I am from Ukraine and I approve it. My folks came from there. And I live on 565 Pava. Sorry. Thank you. My name is Candace McDonald. My address is 1491 Diamond and we back our house backs on to the Kiev uh street houses and I'm just passionate about my neighborhood and I want to support my Ukrainian neighborhood as much as I can. I'm for this. Thank you so much. The last two cards I have are Charlotte Be and Andrew Shore.

2:03:43 My name is Charlotte Bim and I am a 30-year resident of this neighborhood. You bumped it off. Okay. I think I live in the best neighborhood in Springfield or Eugene. This place is terrific. We have very little turnover. Um, and we border, we're close to downtown and the Wamut River and the Calapouya Talking Stones and the Willilament Natural Area. It's a wonderful place. We have a lot of pride in our neighborhood and part of what makes the neighborhood great is the Ukrainian church. They're they're wonderful neighbors and I live on 731 Pava Street. tell you that which is another city in Ukraine and I've always been really proud of that that our neighborhood has this our neighborhood has this identity and I'm really for

2:04:30 this change is my second language so I do apologize for if uh there's something that you would not understand. My name is Andre Schuler and I'm the author of the petition that started the process and I would like to make this statement. Um, so dear members of the city council, thank you for the opportunity to speak before you today. Uh, nearly a century ago, Ukrainian community made the Springfield their home. They built a vibrant community neighborhood uh with the Ukrainian church in this heart. Today, this Ukrainian church is on the Aspen Street as you mentioned in the neighborhood. uh and they left their mark uh in the

2:05:16 landscape by honoring the uh their homeland uh land and left the legacy of uh for future generations. Uh but when these names were first established, the transliteration of Ukrainian place names into the Latin alphabet was filtered through Russian linguistic conventions. For decades, uh Imperial Russia and later Soviet Union used the language as a tool of control. The aggressive cultural policies meant that Ukrainian names were rousified and exported to the world that way. Uh as a result, people around the globe uh came to know Ukrainian cities by their Russian language spellings. KF instead of Kiv, Kharkov instead of Kharkiv, Lev

2:06:03 instead of Leviv, and Odessa instead of Odessa. This wasn't just a linguistic quirks. It was a legacy of dominance and that legacy persisted even after the Soviet Union collapsed in 1991. Uh harmful ideas like this uh are like everyone in Ukraine still speaks Russian or even worse uh Ukraine is just a former part of Russia which is not true. things started changed since 2014 uh after the revolution of dignity and then on through uh 2019 uh through diplomatic missions and media outlets including the UN, the US government and the European

2:06:50 Union uh world renown media outlets like uh New York Times or the BBC or Associated Press assoc officially adopted Ukrainian spellings. So, you know this story. I wouldn't take m much of your time. I would just say that why is it important for Springfield, Oregon? Um, Springfield is a town that honors immigrant roots. Uh, the Ukrainian community has been part of this fabric for nearly a century. Uh, updating the name of Kiev Street is a small local uh with local action but has a powerful resonance. Uh the Ukrainian-American community ha uh here deserves to see the heritage reflected accurately. Uh using the correct name,

2:07:38 KE honors the identity uh and affirms their contributions to the town's culture and legacy. K Street in Springfield is a tiny street with few houses, but that's exactly the point. It sends the message that justice doesn't require scale. It just requires principle. Thank you. Your time is up. Thank you. Thank you. That is the last card I have. Do we have any hands online? Yeah. No more hands online for this item. All right. I'm going to go ahead and close the public hearing and see if there's any response. Councelor Rodley, thank you. Um, I want to thank everyone for coming out here and and waiting around

2:08:24 to to share. Um, I know that this has been a couple years in the process because I remember initial conversations around this and so I really appreciate you all moving through the process and giving um I will just speak for myself giving me the opportunity to meet the neighbors who have come together to sort of support. Um, I have been to the festival at the Ukrainian church a few times. love it. Um, fantastic food, by the way. Um, so just I think that the the identity of the people who have moved here to Springfield and have taken such ownership and who have become so um integrated into our community and just I have I have I am very happy to see this coming to us because I know it's been a long time coming and thank you for

2:09:10 coming out and and um moving through this. So, thanks Cling. You're in a council session. I know it's all the new rules, but uh anybody else. All right. Um there's going to be no action tonight because it is a first reading only. So you have to wait until the 5th. But one of the things I do want to say is thank you so much. Um, you the Ukrainian community is a big part of the story of Springfield and it, you know, everybody tells stories about growing up at that at that festival. I just want to tell you that I appreciate your contributions to our community very very much and and this is just a a small gesture and thank you for coming out.

2:09:56 Thank you for sticking with it. I know it's been a little bit of time um but I'm glad we s that we saw it this evening. Next item, please. Mayor, the next item is business from the audience. I don't have any cards for business from the audience. Um, I see no hands for business from the audience. All right. Next item, please. Next item is a resolution. Um, resolution number one is a special procurement for Springfield Home Repair Program. Sandy Bellson is here for this item. Good evening, mayor and council. U my name is Sandy Bellson. I'm a comprehensive planning manager and with me is Amy Ory. She actually administers the home repair program. So I'm here

2:10:43 tonight to um explain the changes that we would like to make to the special procurement process. Um and that is um we've had the special procurement in place for several years now and in working with the contractors over the years. It has become apparent that um the way that they do business doesn't always exactly match how we want to have them invoice us with time and materials. there are certain um industry standards such as diagnostic tests or where they have flat fees for service and to expect them to do it on time of materials has cost some back and forth on the invoices. So, we've tried to work with the contractors and come up with a way that we can simplify things

2:11:30 for them, still maintain competitiveness and public steward um of being efficient with the public's money and believe that we've come to a good proposal um for your consideration this evening. Thank you. Are there I got to turn on here. I move to approve a resolution of the Springfield City Council as the local contract review board amending a class special procurement for Springfield home repair contracts approved under resolution 2018-22 and adopting findings in support. Second.

2:12:22 Discussion, please. Yes. Councelor Weber. Yes. Councelor Mo, yes. Councelor Rodley, yes. Councelor Blackwell, yes. Councelor Doyle, hi. And councelor Stout, yes. Thank you. Motion passes. Six yeses, zero nos. Next item, please. Any business from the city council? Any additional business? Oh, sorry. I councelor Doyle. Thank you. I just wanted to give a quick report on um my um attendance at the Springfield Utility Board meeting. It was brought to my attention not e-web uh the goods the good utility board. Um I just wanted to bring up a couple of quick items that they discussed. One is that they had a long discussion on um recruitment because apparently Jeff is retiring next year

2:13:09 after a very very long stint with Springfield Utility Board. Um and so that was something I just kind of wanted to mention. And then the second thing is that there was a request by Judge Tierney for Smart Court um for a donation. Um he was asking to help out with the new recruits uh or or people that have graduated um with those initial bills um when they're trying to get set up um trying to you know there's a lapse in between finding jobs and what have you. and uh the customer service staff recommended a onetime contribution of $6,000 to go into that program. It would have been a um a conditional contribution um that didn't have any stipulations of future um you know outlays on that. Um unfortunately the

2:13:56 board said no to it and I was really disappointed with them. Um, I know their reasoning had to do with the fact that they have a current program that does help people who are um in need um and that there's amount that they um that they all lot to that. But I just want to thank the staff for being willing to consider that and um um yeah. So anyway, that was unfortunate but it is what it is. So thanks. Thank you. Anybody else? Next item, please. Next item under business from the city of manager is item number one ratification of contract with international association of firefighters the IAFF851 representing the firefighter labor contract. Candace Stefen and Chief Caven are here with this item.

2:14:45 Good evening council. My name is Candace Stefan. from human resources and I am here seeking a thumbs up thumbs down on uh whether or not the city manager can sign the contract for IFFF851 and Chief Capen is here for questions. Questions very high maintenance tonight. Mr. I move to authorize the city manager to ratify collective bargaining agreement with IAFF. Second. Yes. Councelor Weber. Yes. Councelor Mo. Councelor Rodley. Yes. Councelor

2:15:30 Blackwell. Yes. Councelor Doyle. I. And councelor Stout. Yes. Thank you. Motion passes. Five yeses, zero nos, one absent. And um councelor Mo had to step up for a moment. Next item, please. Next item is the ratification of contract with International Association of Firefighters AFF 851 representing the Battalion Chief Labor Contract. And Candace Stefen and the chief are here for this item as well. Again, same story here for thumbs up, thumbs down on whether or not uh the city manager can sign off on the battalion chief contract that we hopefully have finished negotiating. Okay, questions. Let's see. Any questions?

2:16:17 I move to authorize the city manager to ratify collective bargaining agreement with IAFF. Second. Sorry. Yes. Councelor Weber. Yes. Councelor Mo. Yes. Councelor Rodley. Yes. Councelor Blackwell. Yes. Councelor Doyle. I. And councelor Stout. Yes. Thank you. Motion passes. Six yeses, zero nos. Next item, please. Any other items from the city manager? Just one quick comment. Um, yesterday marked my fifth year of service as your city manager and I just want to say it has been a crazy last 5 years when you think about everything that has um happened worldwide and in our nation in our community. However, I continue to be so honored uh to be your

2:17:03 city manager here in Springfield and uh delighted with the community and the professionalism of our employees. Um our uh neighbors uh from Ukraine here is just one example of many many stories that I encounter every day of what makes this place so um unique and rich and welcoming. So, um, I just want to thank you, mayor and council, for working alongside me, and thank you to this community for, um, choosing Springfield and and making it better every day. Thank you, Rob. Has it been five years? I think we're both on the five-year train then because we came on around the same time in the midst of COVID. So, um, thank you

2:17:49 for sticking it out with us and I'm so glad you're here and I feel like we've made a lot of progress and more to come. Thanks, Nancy. Appreciate having you here and of course it is the best career story ever. Don't start a new job one week after a pandemic starts. But we appreciate all your hard work. Um, before we adjourn, Chief Haven, hang out for a second. Councelor Mo brought something up for you, but we'll adjourn first. I we are adjourned.